Polycom VSX Series Video Conferencing Tips

VIDEO CONFERENCING TIPS

© Polycom, Inc. 43

Video Conferencing Tips

Read through these quick tips for ideas on how to optimize your video

conferencing experience. You’ll find general tips for a better meeting, as well

as simple suggestions for improving video and audio quality, and for showing

documents.

Tips for Great Meetings

 Make sure you have the video number(s) of the site you want to call or

that the site is listed in a directory.

 Set your camera presets before you start your call so that you can quickly

use them during the call. (You can set up to 100 near-site presets.

Depending on the system you call, you may also be able to use the

presets stored on the far-site system.)

 Add peripherals to your system to expand its use. For example, you can

add a VCR if you want to show a videotape or, for VSX 7000 systems, you

can add a Visual Concert VSX if you want to share data from a laptop or

desktop PC.

Tips for Great Video

 Avoid wearing bright colors, all-light or all-dark clothing, or very “busy”

patterns (such as small checks or narrow stripes). Light pastels and

muted colors look the best on the screen.

 If there are windows in the room, close any drapes or blinds. Daylight is a

variable light source and can conflict with interior room lighting.

 Use natural gestures when you speak.

 When adjusting your cameras during the meeting, try to fill the screen as

much as possible with people rather than with the table, chairs, walls, or

the floor.

Tips for Great Audio

 Speak in your normal voice without shouting.

 Ask the people at the other site if they can hear you. Have them

introduce themselves so you can be sure that you can hear them.

 Since the audio has a very slight delay, you may want to pause briefly for

others to answer you or to make comments.

 As with any meeting, try to limit side conversations.

VSX 7000 and VSX 8000

 Place the microphone on the table in front of the people in the meeting. If

your room is very large, consider adding another microphone.

 If your video conferencing room is configured to use stereo sound, the

microphones are positioned at the end of the conference table nearest the

video conferencing system. One microphone pod is positioned on the left

Contents

Main Getting Started Guide for the VSX Series Trademark Information Patent Information Contents Page Getting Started Guide for the VSX Series System Basics Using the Remote Control VSX Series Remote Control VSX Series Remote Control (VSX 8000) Getting More Information Calling and Answering Answering a Video Call >> Placing a Video Call Calling by Entering a Name or Number Calling from the Recent Calls List Calling from the Contacts or Speed Dial List Calling by Using the Directory Ending a Video Call Types of Video Calls You Can Make Placing Audio-only Calls and Adding Audio-Only Sites (VSX 8000) Placing an Audio-Only Call Adding an Audio-Only Call to a Video Call Adding a Video Call to an Audio-Only Call Ending an Audio-Only Call Controlling What You See Selecting and Adjusting a Camera or Other Video Source Page Setting and Using Camera Presets >> Press Preset. Switching Between Full Screen Video and the Home Screen >> Press Near. >> Press Home. Showing, Moving, and Turning Off the PIP Enabling Voice Tracking to Presets (VSX 8000 Only) >> Press Auto again. Controlling What You Hear Adjusting Volume >> Press Volume. Muting the Microphone >> Press Mute on the remote control. Enjoying Stereo Audio in Video Calls Showing Content and Video Sources What You See When You Show Content Showing Content from a Laptop or PC Before You Begin Showing Content with the VSX 7000 System >> Press on the Visual Concert VSX unit or press Graphics on the Showing Content with the VSX 8000 System Using a Document Camera, VCR, or DVD Player Working with Directory Entries Searching the Directory Adding, Editing, and Deleting Directory Entries Page Categorizing Directory Entries Including Multiple Sites in Calls About Multipoint Calls Placing a Multipoint Call Supplying a Password for External MCU Calls Setting the Multipoint Viewing Mode Controlling How the System Answers Multipoint Calls Using Chair Control for Multipoint Calls Page Changing the Way Calls Are Answered Temporarily Refusing Calls Answering Calls Automatically Muting Automatically Answered Calls Scheduling Calls Using the VTX 1000 Conference Phone in Video Calls Placing a Video Call with the VTX Conference Phone Adding Sites to a Video Call Using the VTX Conference Phone Muting the Audio in a Call that Includes a VTX Conference Phone >> Adding Video to a VTX Conference Phone Audio-only Call Ending a Call Ending a Call with Audio-Only Participants Streaming a Conference to the Web Starting a Stream Viewing a Stream >> Customizing Your Workspace Allowing the Far Site to Control Your Camera Specifying When to Display the PIP Displaying the Far Sites Name When the Call Connects Hearing Audio Confirmation When You Dial Adjusting for Room Lighting Setting Camera Brightness (VSX 3000 Only) Changing the System Color Scheme Enabling Dual Monitor Emulation Using Your VSX 3000 System as a PC Monitor Before You Begin Page Video Conferencing Tips Tips for Great Meetings Tips for Great Video Tips for Great Audio VSX 7000 and VSX 8000 Tips for Showing Documents (VSX 7000 and VSX 8000)