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Ricoh 3232 Confirming Transmission, Confirming on Display, Confirming by Report, Confirming by E-mail, Memory Transmission, Immediate Transmission, The default is “Off”

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Faxing

Confirming Transmission

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You can confirm transmission on the display, by report, or by e-mail.

Confirming on Display

Use the Transmission Result display function. See p.31 “Checking the Transmission Result (TX File Status)”, Facsimile Reference <Advanced Fea- tures> .

Confirming by Report

Print an Immediate TX Result Report for confirmation.

Memory Transmission

If a document cannot be sent, a Communication Failure Report is automatically printed. Or, you can use the Immediate TX Result Report to check each transmission result regardless of status.

This report is printed each time a Memory Transmission is completed if you turn this report on with User Pa- rameters. See p.164 “User Parameters ”, Facsimile Reference <Advanced Features> (switch 03, bit 0).

The default is “Off”.

If you turn the Immediate TX Result Report on, the Communication Failure Report is not print. See p.82 “Communication Failure Report”, Facsimile Reference <Advanced Fea- tures> . See p.81 “Communication Result Report (Memory Transmission)”, Facsimile Reference <Advanced Fea- tures> .

Immediate Transmission

You can confirm the result with an Immediate TX Result Report.

Select to print this report in User Pa- rameters. A report is printed after every Immediate Transmission is completed. See p.164 “User Parameters ”, Facsimile Reference <Advanced Features> (switch 03, bit 5).

The default is “Off”.

See p.82 “Immediate TX Result Report (Immediate Transmission)”, Facsimile Reference <Advanced Features> .

Confirming by E-mail

Use the E-mail TX Results function, to send the contents of Communication Result Report and Immediate TX Result Report as a Journal by e-mail to your PC.

You must set this function for each communication.

Note

❒You can use the Sender Settings function to send the contents of Transmission Result and Immedi- ate TX Result Report as a Journal by e-mail to a specified user. See p.5 “Sender Settings”, Facsimile Reference <Advanced Features> .

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Contents

FAX Option Type Operating Instructions Facsimile Reference <Basic Features Getting Started Page Manuals for This Machine ❖General Settings Guide ❖Security Reference ❖Network Guide (PDF file - CD-ROM1) ❖Copy Reference ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite ❖Other manuals TABLE OF CONTENTS Specifying a Destination Searching for a Destination 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Canceling a Transmission of an Internet Fax 5. Troubleshooting Page How to Read This Manual Symbols Page 1. Getting Started Control Panel 7. {Check Modes} key 8. {Program} key 9. {Clear Modes} key 10. On indicator 11.Main Power indicator Reading the Display Reading the display panel and using keys ❖Initial Display ❖To return to standby mode, do one of the following: User Authentication User Code Authentication (using the Control Panel) User Code Authentication (Using a Printer Driver) Login (Using the Control Panel) Log Off (Using the Control Panel) Login (Using a Printer Driver) Login (Using Web Browser) Log Off (Using Web Browser) Page 2. Faxing Placing Originals ❖How to place A5 and B5 JIS size originals Clear /Stop ❖ Area Setting a Scan Area ❖Auto Detect ❖Regular Specifying standard sizes Specifying programmed sizes Transmission Modes ❖Memory Transmission ❖Immediate Transmission Memory Transmission A Make sure that Memory TX is se- lected B Place the original C Make the settings you require D Specify a destination Clear/Stop F Specify a destination G Press the {Start} key -Sendingoriginals using the exposure glass -Checkingthe transmission settings Check Modes -BroadcastingSequence Canceling a Memory Transmission While the Original Is Being Scanned While the Original Is Being Transmitted Before the Transmission Is Started Page Immediate Transmission E Press the {Start} key Canceling an Immediate Transmission Before You Have Pressed the {Start} Key After You Have Pressed the Confirming Transmission Confirming on Display Confirming by Report Confirming by E-mail Page Scan Settings ❖Resolution: ❖Original Type: ❖Image Density (Contrast): Resolution Original Type ❖ Text ❖ Text / Photo ❖ Photo Image Density (Contrast) ❖Auto Image Density ❖Manual Image Density ❖Combined Auto and Manual Image Density Combined Auto and Manual Image Density Auto Image Density Manual Image Density Mixing Scan Settings for a Multiple Page Original When placing originals on the exposure glass Specifying a Destination ❖Fax number ❖E-mailaddress ❖Entering an IP-FaxDestination ❖Destination list Pause Entering an E-mailAddress Entering an IP-FaxDestination ❖When not using a gatekeeper/SIP server Registering Entered Destinations to the Address Book Using Destination Lists Specifying a single destination Specifying a group of destinations P- rev.] [Select ] [Cancel] D Press the {Start} key Searching for a Destination ❖Search by Destination Name ❖Search by Fax Number ❖Search by E-mailAddress ❖Search by IP-FaxDestination Search by Fax Number Search by E-mailAddress Search by IP-FaxDestination Search by LDAP Server G Enter a partial string for each search condition for each con- dition, and then select the search criteria [Name] [Search Beginning Word] •[Search End Word]: Search for strings that end with the specified character Specifying a Registration Number Reception ❖Manual Reception ❖Auto Reception Receiving a Fax in Manual Reception Mode Page 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Internet Fax Precautions Functions Not Supported by E-mailTransmission Functions Not Supported by E-mailReception T.37 Full Mode ❖Returning a Return Receipt ❖Registering the Received Reception Confirmation Contents ❖Requesting a Reception Confirmation Sending Internet Fax Documents ❖Enter Subject ❖Enter Text ❖Reception Notice ❖BCC Transmission B When you set an e-mailoption, press [Sub TX Mode] If you are not setting e-mailop- tions, proceed to step F To enter the subject To enter the text To set reception notice D Press [OK] F Place the original {Start} key G Select the scan settings you re- quire Reference3 I To send the same document to multiple destinations, press [Add] J Specify the next destination K Press the {Start} key ❖When Stamp Sender Name is set to [On]: ❖When Stamp Sender Name is set to [Off]: Confirming Reception Page Canceling a Transmission of an Internet Fax Scanned In After the Original Has Been Receiving Internet Fax Auto E-mailReception Manual E-mailReception Page Received Images IP-FaxFunction Page ❖SIP ❖Gatekeeper (VoIP gatekeeper) ❖Gateway (VoIP gateway) ❖SIP server Notes on Using IP-Fax Functions not Available for IP-FaxTransmission Sending by IP-Fax C To add a destination, press [Add] D Specify the next destination 4. Programming Initial Settings and Adjustments ❖Fax Header ❖Own Name ❖Own Fax Number (facsimile number of sender) Programming Programming a Fax Header Programming an Own Fax Number Editing Deleting Page Programming Fax Destinations and Folder Destinations in the Address Book Page 5. Troubleshooting Adjusting the Volume ❖On Hook Mode ❖At Transmission ❖At Reception Page When the {Facsimile} Key Is Lit in Red When Toner Runs Out Error Messages and Their Meanings as scanner is in use for other function [Stop] key was pressed.Stop copying?” or “[Stop] key was pressed. Stop storing?” [14-01] [14-09] [14-33] [15-01] [15-02] [15-03] [15-11] [15-12] -Outof paper display message -Networkerror display message Solving Problems Receiving Page When Things Don't Go as Expected INDEX