Ricoh 3232 Sending Internet Fax Documents, ❖Enter Subject, ❖Enter Text, ❖Reception Notice, ❖BCC Transmission

Sending Internet Fax Documents

This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax documents only by Memory Transmission. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission when one e- mail address or more is specified.

Preparation

You need to make System Settings beforehand. See “Connection and Setup”, Network Guide.

When sending documents, you can set e-mail options using [Sub TX Mode].

You can set the following options:

❖Enter Subject

Allows you to enter a subject for the document you want to send.

Note

❒For convenience, program fre- quently-used subjects. “Urgent”, and “High” are programmed as default. See “Connection and Setup”, Network Guide.

❒You can enter up to 128 charac- ters in total.

❒If you send e-mail without set- ting a subject/text in “E-mail Options ” under “ Sub TX Mode”, a subject is automatical- ly inserted. For details about how the subject is automatically inserted, see p.61 “About the E- mail Subject” and p.67 “Re- ceived Images”.

❒You cannot send a subject only as e-mail without an original.

❖Enter Text

Allows you to enter the text to be transmitted.

Note

❒To enter text, program it before- hand. See “Connection and Set- up”, Network Guide.

❒You cannot send a text only without an original.

❖Reception Notice

You can confirm sent documents were properly received using e- mail or Journal.

❖BCC Transmission

E-mails are sent to all specified destinations as bcc.

Important

❒If power outage lasts about an hour, or the machine is disconnect- ed from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automati- cally printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Opera- tion switch does not delete stored documents. See p.196 “Turning Off the Main Power / When a Power Failure Occurs”, Facsimile Reference <Advanced Features> .

❒You may not be able to send large files as e-mail, depending on e- mail environment conditions.

❒The level of security for Internet communications is low. Use of the telephone network is recommend- ed for confidential communica- tions.