Sending Internet Fax Documents

-About the E-mail Subject

If you send an E-mail without specifying a subject, a subject is automati- ca lly inserted . Subjects differ depending on [Stamp Sender Name] settings. See p.5 “Sender Settings”, Facsimile Reference <Advanced Fea- tures> .

❖When Stamp Sender Name is set to [On]:

From “Stamp Sender Name” Fax Message NO.xxxx.

❖When Stamp Sender Name is set to [Off]:

•If Own Fax Number and Own Name are programmed:

Su bject from “ Own Fax Number” (“Own Name”) (Fax Message NO.xxxx)

•If only Own Fax Number is pro- grammed:

Subject from “Own Fax Number” (Fax Message NO.xxxx)

•If only Own Name is programmed: Subject from “Own Name” (Fax Message NO.xxxx)

•If neither Own Fax Number nor Own Name are programmed: Subject fax Message NO.xxxx

Note

❒“xxxx” is the document number that appears in the Journal.

Reference

p.74 “Selecting transmission options for a single transmission”, Facsimile Reference <Advanced Fea- tures>

-E-mail Text

When Internet Fax e-mail is sent to computer, the following information is always inserted in the e-mail text. To check the host name and e-mail address, see “Settings Up the Machine on a Network”, Network Guide.

This e-mail was sent from “Host

 

Name” (product name)

 

3

Queries to: “Administrator's e-mail

 

address”

 

Confirming Reception

When Reception Notice is set under “E-mail Options”, the receiver sends back a reception notice message. Once the reception notice message has been received, “OK” appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.

Limitation

❒The Reception Notice feature is only available if the receiver sup- ports MDN (Message Disposition Notification).

Note

❒If your fax is not received normal- ly, “Error” appears in the Result column.

❒Information regarding the last 250 messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a re- ception notice message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e- mail has been received by the Jour- nal's Result column.

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