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Ricoh 3232 Receiving Internet Fax, Auto E-mailReception, Manual E-mailReception, Note, Note, Limitation, Preparation, A Press [Manual E-mailRX]

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Receiving Internet Fax

Receiving Internet Fax

You can receive e-mail documents by Internet Fax.

There are two methods of receiving e- mail: Auto E-mail Reception and Manual E-mail Reception.

Limitation

❒E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments. You can se- lect whether or not the machine sends this message with User Pa- rameters. See p.164 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 7). How- ever, TIFF-F documents created by the Saving function of DeskTop- Binder can be received.

❒If “Require Secure Password Au- thentication (SPA) for all client connections” is selected in Win- dows Server 2003, reception is not possible.

Note

❒When Reception Protocol is set to POP3 or IMAP4, you can set the machine to retain incoming e-mail or delete it from the server in “Sys- tem Settings”. See “Connection and Setup”, Network Guide.

❒With User Parameters, you can have the machine return the ac- knowledgment of e-mail to the sender. See p.164 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, the machine periodically checks the e- mail server for incoming e-mail and downloads it as necessary.

E-mail auto-reception should be set in

“System Settings”. When you select 3 auto-reception, set the reception interval in minutes.

See “Connection and Setup”, Network

Guide.

Note

❒If memory runs out, e-mail will not be received at the specified inter- vals. Reception will resume when sufficient memory becomes availa- ble.

Manual E-mail Reception

The following operation allows you to receive e-mail at all times.

Preparation

Program the Manual E-mail RX function to a Quick Operation key beforehand. See p.143 “General Settings/Adjustment”, Facsimile Reference <Advanced Features> .

A Press [Manual E-mail RX].

Access the server to check for e- mail. Receive any saved e-mails.

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Contents

FAX Option Type Operating Instructions Facsimile Reference <Basic Features Getting Started Page Manuals for This Machine ❖General Settings Guide ❖Security Reference ❖Network Guide (PDF file - CD-ROM1) ❖Copy Reference ❖Scanner Reference (PDF file - CD-ROM1) ❖Manuals for DeskTopBinder Lite ❖Other manuals TABLE OF CONTENTS Specifying a Destination Searching for a Destination 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Canceling a Transmission of an Internet Fax 5. Troubleshooting Page How to Read This Manual Symbols Page 1. Getting Started Control Panel 7. {Check Modes} key 8. {Program} key 9. {Clear Modes} key 10. On indicator 11.Main Power indicator Reading the Display Reading the display panel and using keys ❖Initial Display ❖To return to standby mode, do one of the following: User Authentication User Code Authentication (using the Control Panel) User Code Authentication (Using a Printer Driver) Login (Using the Control Panel) Log Off (Using the Control Panel) Login (Using a Printer Driver) Login (Using Web Browser) Log Off (Using Web Browser) Page 2. Faxing Placing Originals ❖How to place A5 and B5 JIS size originals Clear /Stop ❖ Area Setting a Scan Area ❖Auto Detect ❖Regular Specifying standard sizes Specifying programmed sizes Transmission Modes ❖Memory Transmission ❖Immediate Transmission Memory Transmission A Make sure that Memory TX is se- lected B Place the original C Make the settings you require D Specify a destination Clear/Stop F Specify a destination G Press the {Start} key -Sendingoriginals using the exposure glass -Checkingthe transmission settings Check Modes -BroadcastingSequence Canceling a Memory Transmission While the Original Is Being Scanned While the Original Is Being Transmitted Before the Transmission Is Started Page Immediate Transmission E Press the {Start} key Canceling an Immediate Transmission Before You Have Pressed the {Start} Key After You Have Pressed the Confirming Transmission Confirming on Display Confirming by Report Confirming by E-mail Page Scan Settings ❖Resolution: ❖Original Type: ❖Image Density (Contrast): Resolution Original Type ❖ Text ❖ Text / Photo ❖ Photo Image Density (Contrast) ❖Auto Image Density ❖Manual Image Density ❖Combined Auto and Manual Image Density Combined Auto and Manual Image Density Auto Image Density Manual Image Density Mixing Scan Settings for a Multiple Page Original When placing originals on the exposure glass Specifying a Destination ❖Fax number ❖E-mailaddress ❖Entering an IP-FaxDestination ❖Destination list Pause Entering an E-mailAddress Entering an IP-FaxDestination ❖When not using a gatekeeper/SIP server Registering Entered Destinations to the Address Book Using Destination Lists Specifying a single destination Specifying a group of destinations P- rev.] [Select ] [Cancel] D Press the {Start} key Searching for a Destination ❖Search by Destination Name ❖Search by Fax Number ❖Search by E-mailAddress ❖Search by IP-FaxDestination Search by Fax Number Search by E-mailAddress Search by IP-FaxDestination Search by LDAP Server G Enter a partial string for each search condition for each con- dition, and then select the search criteria [Name] [Search Beginning Word] •[Search End Word]: Search for strings that end with the specified character Specifying a Registration Number Reception ❖Manual Reception ❖Auto Reception Receiving a Fax in Manual Reception Mode Page 3. Using Internet Fax Functions Internet Fax Functions (by E-Mail) Internet Fax Precautions Functions Not Supported by E-mailTransmission Functions Not Supported by E-mailReception T.37 Full Mode ❖Returning a Return Receipt ❖Registering the Received Reception Confirmation Contents ❖Requesting a Reception Confirmation Sending Internet Fax Documents ❖Enter Subject ❖Enter Text ❖Reception Notice ❖BCC Transmission B When you set an e-mailoption, press [Sub TX Mode] If you are not setting e-mailop- tions, proceed to step F To enter the subject To enter the text To set reception notice D Press [OK] F Place the original {Start} key G Select the scan settings you re- quire Reference3 I To send the same document to multiple destinations, press [Add] J Specify the next destination K Press the {Start} key ❖When Stamp Sender Name is set to [On]: ❖When Stamp Sender Name is set to [Off]: Confirming Reception Page Canceling a Transmission of an Internet Fax Scanned In After the Original Has Been Receiving Internet Fax Auto E-mailReception Manual E-mailReception Page Received Images IP-FaxFunction Page ❖SIP ❖Gatekeeper (VoIP gatekeeper) ❖Gateway (VoIP gateway) ❖SIP server Notes on Using IP-Fax Functions not Available for IP-FaxTransmission Sending by IP-Fax C To add a destination, press [Add] D Specify the next destination 4. Programming Initial Settings and Adjustments ❖Fax Header ❖Own Name ❖Own Fax Number (facsimile number of sender) Programming Programming a Fax Header Programming an Own Fax Number Editing Deleting Page Programming Fax Destinations and Folder Destinations in the Address Book Page 5. Troubleshooting Adjusting the Volume ❖On Hook Mode ❖At Transmission ❖At Reception Page When the {Facsimile} Key Is Lit in Red When Toner Runs Out Error Messages and Their Meanings as scanner is in use for other function [Stop] key was pressed.Stop copying?” or “[Stop] key was pressed. Stop storing?” [14-01] [14-09] [14-33] [15-01] [15-02] [15-03] [15-11] [15-12] -Outof paper display message -Networkerror display message Solving Problems Receiving Page When Things Don't Go as Expected INDEX