Department Usage List List, Personal Book List List | Sharp FO-5900

Printing Lists and Reports

Department Usage List (List 08)

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.

♦Each time you print out the report, the data is cleared and a new period begins.

Confidential Reception List (List 09)

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONF. FAX appears in the display.

Anti Junk Number List (List 10)

This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11)

This list shows the personal books that have been created.

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Sharp FO-5900 Department Usage List List, Confidential Reception List List, Anti Junk Number List List, 110

Contents

FO-5900 Warranty Introduction Printing resolution Horizontal 16 lines/mm Full Dual AccessPower requirements Operating temperature Important safety information Page Important Notice for NEW Zealand Users Table of Contents Cleaning the Scanning Glass and Rollers HousingProblems and Solutions Messages and Signals Look at the Operation Panel Upper panel Symbol key Middle panel Rapid Key padRapid Dial Keys Counter key Timer key Cover Sheet keyLife key MEM. Status key Lower panel JOB Status keyDuplex Scan key Priority key Press Speed Dial keyMenu key UP and Down arrow keys Installation Unpacking ChecklistPoints to keep in mind when setting up About condensation Connecting the power cord Connections Moving your fax and reconnecting Connecting the telephone line cordConnecting a telephone optional Attaching the received document tray Attaching the ADF exit trayVerification Stamp option Installing the Print Cartridges Press the cover release to open the print compartment cover Green Hold the toner cartridge by the handle Insert it into the print compartmentFlip up the Rapid Key Overlay, 3 , and Enter When to replace the toner cartridge When to replace the drum cartridgeSharp FO-59DC toner cartridge Sharp FO-47DR drum cartridge Loading Printing Paper Loading paper in the paper trayRemove the received document tray Insert a stack of paper into the tray, print side up Loading paper in the paper cassette if installed Replace the received document tray Installation Entering Your Name and Fax Number Press MenuPress 0 Press Enter To clear a mistake, press DEL Press twice to return to the date and time display Setting the Date and Time Enter a two-digit number for the day 01 to Example The 5th 0 Press Enter to start the clock Volume Adjustment Press or to select the desired volume levelSpeaker Press Speaker to turn off the speaker Press the or to select the desired volume level. Make sure RingerHas not been pressed Press Enter to confirm your selection Size and weight Sending DocumentsTransmittable Documents Loading one page at a time Maximum scanning area Other restrictions Loading the Document Adjusting the Resolution and Contrast Resolution Contrast Light Sending a Fax by Normal Dialling Using the Redial key Programming Auto-Dial Numbers Press To select SET Repeatedly Return to to program another number, or pressTo return to the date and time display Chain Dialling for area and access codes Editing auto-dial numbersClearing auto-dial numbers Press To select Clear Programming Auto-Dial Numbers Dual Access Sending a Fax by Automatic Dialling Load the documents Send Ready will appear in the display Rapid Key DiallingPress the appropriate Rapid Key Speed Dialling Flip up the Rapid Key overlay If it is down PressThen enter the Speed Dial number by pressing If not, press Direct Keypad Dialling Correct, press Enter If it is not correct, press Searching for an auto-dial number Transmit the loaded document by simply pressing Chain Dialling If the memory becomes fullDocument will be automatically transmitted once Connection is established Checking and canceling stored transmission jobs To cancel a fax transmission or receptionChecking the status of the current job Canceling a memory transmission by number When you have finished checking the list, pressTwice to return to Date and time display Automatic redialling Memory Retransmission Creating and Using Personal Books Creating a personal directory bookPress 1 Press 1 to select SET Repeatedly to Press Enter to skip this stepReturn to the date and time display Using a personal book Press Book Canceling an operation performed from a book Closing a book Clearing a book Press 2 to select ClearIf the book has a passcode, enter the passcode Press repeatedly to return to the date and time display Cover Sheet Load the documents Dial the receiving party and transmit the fax Overlay if it is downTransmission you do not have to press Caps Lock . Flip up the Rapid Key Batch Page NumberingDial the receiving machine and transmit the document Setting the reception mode Using Auto Reception ModeReceiving Documents Using Manual Reception Mode When Receiving appears in the display, hang upExtension phone, or press On the fax machine Substitute Reception to Memory Overlay Making Copies Load the document Checking and canceling copy jobs in memory Want the copies sortedCopying will begin While the copy job appears Broadcasting Special FunctionsLoad the document s Press Enter twice. Transmission will begin Broadcasting using a Group KeyPress the appropriate Group Key. Transmission will begin Storing numbers in Group Keys Press Menu , 5 and thenPress To program a Group Key Press 2 to clear a Group Key Enter fax numbers using one or both of the following methods Editing a group Confidential Operations Confidential transmission Digits, press Enter Confidential receptionAppears, and then press Enter Programming the confidential passcode Press Z Flip up the Rapid Key Clearing a passcode Printing out received documentsPress Z Enter your mailbox number Enter your confidential passcode Polling Polling othersThen Number. If you enter less than 2 digits, press Serial Polling using a Group Key Being polled Memory polling Contrast to adjust the resolution and contrast if Clearing a documentDesired, and then press To clear the documents Polling Security Turning Polling Security on and offStoring and clearing fax numbers for polling permission Press Menu , 3 , 0 Programming and clearing a System number Press 1 to program the SystemNumber Go to Step Enter the number 4 digits with the numeric keys Storing and clearing ID numbers for polling permission Timer Operations Initial procedure Go to the specific procedure for your operation see TransmissionFollowing pages Digits, press Load the document and then press Enter Serial Polling PollingLoad the document and then press Broadcasting Canceling a timer operation Enter the 2-digit number assigned to the operation Batch Transmission Programming a Batch KeyClearing a Batch Key Storing documents for transmission Press the appropriate Batch Key Canceling a document stored for batch transmissionEnter the 3-digit message number assigned to the document Entering and Using Programs Programmed Start Enter This is not possible if you included a timer setting If you want the document to be sent through memory, press Confidential transmission Press a Rapid Key Broadcasting Batch transmission Press Menu , 5 Clearing a Program KeyPress the Program Key you want to Clear Canceling a programmed timer operation Using a Program KeyPress the Program Key Duplex Scanning for Two-sided Documents Press Then Department Control Entering Department Codes Accessing the machine Press To enter a number in the Anti Blocking Reception of Unwanted FaxesJunk Number List Distinctive Ring Requires Subscription to Service Press 2 Optional Settings Display. To return to the date and time display, press twice Optional Settings 100 Setting 05 Transaction Report Print Selection Setting 08 Security SelectionSetting 09 Error Correction Mode ECM 101 102 Setting 19 Power Save Mode Setting 16 Cassette Selection103 104 Setting 25 Beep Length Setting 27 Department Code DigitsSetting 28 Distinctive Ring Setting 29 Verification Stamp Setting 31 Separate Mode Setting 30 Copy Resolution106 Printing Lists and Reports Activity Report List107 Appears, press Enter 108 Explanation of headings Timer List List Passcode List ListOptional Setting List List Destination List List Department Usage List List Confidential Reception List ListAnti Junk Number List List Personal Book List List Transaction Report 111 Maintenance Cleaning the Scanning Glass and RollersHousing 112 Replacing the Verification Stamp 113 Problem Solution Troubleshooting114 Dialling and transmission problems 115 Reception and copying problems 116 General problems 117 118 Messages and Signals 119 120 No CONF. Function Audible signals 121 Clearing a jammed document Clearing Paper Jams122 Clearing jammed printing paper 123 124 Replace the drum cartridge 125 To complete entry ifNumber press Enter Only one digit is entered Index 126 Index 127Page Sharp Corporation of NEW Zealand Limited