Accessing the machine | Sharp FO-5900 specs

Department Control

Clearing: Enter the 2-digit number that identifies the Department Code you want to clear.

Note: It is not possible to clear the Department Code that you currently used to access the fax machine. It is also not possible clear a Department Code if only one code is programmed.

5 Entering: Enter a Department Code (4 digits or the number of digits set by Option Setting 27 as explained on page 105).

Clearing: Enter the Department Code you want to clear, and go to Step 8.

6 START/

Press ENTER .

7 Press the letter entry keys to enter a name for the Department Code.

8 START/

Press ENTER .

9 Return to Step 4 to enter (or clear) another Department Code, or press

STOP

repeatedly to return to the date and time display.

Accessing the machine

When Department Control is activated, you must enter your Department Code before performing an operation.

♦If you do not begin the operation within one minute after entering the code, the fax will return to controlled access mode.

Note: You do not have to enter a Department Code to receive faxes manually (by

START/

picking up an extension phone connected to the same line and pressing ENTER on the fax machine).

96

Image 98

Sharp FO-5900 operation manual Accessing the machine, Repeatedly to return to the date and time display

Contents

FO-5900 Warranty Introduction Power requirements Printing resolution Horizontal 16 lines/mmFull Dual Access Operating temperature Important safety information Page Important Notice for NEW Zealand Users Table of Contents Problems and Solutions Cleaning the Scanning Glass and RollersHousing Messages and Signals Look at the Operation Panel Upper panel Rapid Dial Keys Symbol keyMiddle panel Rapid Key pad Counter key Life key Timer keyCover Sheet key MEM. Status key Duplex Scan key Lower panelJOB Status key Priority key Menu key PressSpeed Dial key UP and Down arrow keys Points to keep in mind when setting up InstallationUnpacking Checklist About condensation Connecting the power cord Connections Connecting a telephone optional Connecting the telephone line cordMoving your fax and reconnecting Verification Stamp option Attaching the ADF exit trayAttaching the received document tray Installing the Print Cartridges Press the cover release to open the print compartment cover Green Flip up the Rapid Key Hold the toner cartridge by the handleInsert it into the print compartment Overlay, 3 , and Enter Sharp FO-59DC toner cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-47DR drum cartridge Remove the received document tray Loading Printing PaperLoading paper in the paper tray Insert a stack of paper into the tray, print side up Loading paper in the paper cassette if installed Replace the received document tray Installation Press 0 Entering Your Name and Fax NumberPress Menu Press Enter To clear a mistake, press DEL Press twice to return to the date and time display Setting the Date and Time Enter a two-digit number for the day 01 to Example The 5th 0 Press Enter to start the clock Speaker Volume AdjustmentPress or to select the desired volume level Press Speaker to turn off the speaker Has not been pressed Press the or to select the desired volume level. Make sureRinger Press Enter to confirm your selection Transmittable Documents Size and weightSending Documents Loading one page at a time Maximum scanning area Other restrictions Loading the Document Adjusting the Resolution and Contrast Resolution Contrast Light Sending a Fax by Normal Dialling Using the Redial key Programming Auto-Dial Numbers Press To select SET To return to the date and time display Return to to program another number, or pressRepeatedly Clearing auto-dial numbers Chain Dialling for area and access codesEditing auto-dial numbers Press To select Clear Programming Auto-Dial Numbers Dual Access Sending a Fax by Automatic Dialling Press the appropriate Rapid Key Rapid Key DiallingLoad the documents Send Ready will appear in the display Then enter the Speed Dial number by pressing Speed DiallingFlip up the Rapid Key overlay If it is down Press If not, press Direct Keypad Dialling Correct, press Enter If it is not correct, press Searching for an auto-dial number Transmit the loaded document by simply pressing Document will be automatically transmitted once Chain DiallingIf the memory becomes full Connection is established Checking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Twice to return to Canceling a memory transmission by numberWhen you have finished checking the list, press Date and time display Automatic redialling Memory Retransmission Press 1 Creating and Using Personal BooksCreating a personal directory book Press 1 to select SET Return to the date and time display Press Enter to skip this stepRepeatedly to Using a personal book Press Book Canceling an operation performed from a book Closing a book If the book has a passcode, enter the passcode Clearing a bookPress 2 to select Clear Press repeatedly to return to the date and time display Cover Sheet Load the documents Transmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Dial the receiving machine and transmit the document Batch Page NumberingCaps Lock . Flip up the Rapid Key Receiving Documents Using Auto Reception ModeSetting the reception mode Extension phone, or press Using Manual Reception ModeWhen Receiving appears in the display, hang up On the fax machine Substitute Reception to Memory Overlay Making Copies Load the document Copying will begin Checking and canceling copy jobs in memoryWant the copies sorted While the copy job appears Load the document s Special FunctionsBroadcasting Press the appropriate Group Key. Transmission will begin Broadcasting using a Group KeyPress Enter twice. Transmission will begin Press To program a Group Key Storing numbers in Group KeysPress Menu , 5 and then Press 2 to clear a Group Key Enter fax numbers using one or both of the following methods Editing a group Confidential Operations Confidential transmission Appears, and then press Enter Confidential receptionDigits, press Enter Programming the confidential passcode Press Z Flip up the Rapid Key Press Z Clearing a passcodePrinting out received documents Enter your mailbox number Enter your confidential passcode Then PollingPolling others Number. If you enter less than 2 digits, press Serial Polling using a Group Key Being polled Memory polling Desired, and then press Contrast to adjust the resolution and contrast ifClearing a document To clear the documents Storing and clearing fax numbers for polling permission Polling SecurityTurning Polling Security on and off Press Menu , 3 , 0 Number Programming and clearing a System numberPress 1 to program the System Go to Step Enter the number 4 digits with the numeric keys Storing and clearing ID numbers for polling permission Timer Operations Initial procedure Following pages Go to the specific procedure for your operation seeTransmission Digits, press Load the document and then press Enter Load the document and then press PollingSerial Polling Broadcasting Canceling a timer operation Enter the 2-digit number assigned to the operation Clearing a Batch Key Batch TransmissionProgramming a Batch Key Storing documents for transmission Enter the 3-digit message number assigned to the document Canceling a document stored for batch transmissionPress the appropriate Batch Key Entering and Using Programs Programmed Start Enter This is not possible if you included a timer setting If you want the document to be sent through memory, press Confidential transmission Press a Rapid Key Broadcasting Batch transmission Press the Program Key you want to Clear Clearing a Program KeyPress Menu , 5 Press the Program Key Using a Program KeyCanceling a programmed timer operation Duplex Scanning for Two-sided Documents Press Then Department Control Entering Department Codes Accessing the machine Junk Number List Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Distinctive Ring Requires Subscription to Service Press 2 Optional Settings Display. To return to the date and time display, press twice Optional Settings 100 Setting 09 Error Correction Mode ECM Setting 05 Transaction Report Print SelectionSetting 08 Security Selection 101 102 103 Setting 16 Cassette SelectionSetting 19 Power Save Mode 104 Setting 28 Distinctive Ring Setting 25 Beep LengthSetting 27 Department Code Digits Setting 29 Verification Stamp 106 Setting 30 Copy ResolutionSetting 31 Separate Mode 107 Printing Lists and ReportsActivity Report List Appears, press Enter 108 Explanation of headings Optional Setting List List Timer List ListPasscode List List Destination List List Anti Junk Number List List Department Usage List ListConfidential Reception List List Personal Book List List Transaction Report 111 Housing MaintenanceCleaning the Scanning Glass and Rollers 112 Replacing the Verification Stamp 113 114 TroubleshootingProblem Solution Dialling and transmission problems 115 Reception and copying problems 116 General problems 117 118 Messages and Signals 119 120 No CONF. Function Audible signals 121 122 Clearing Paper JamsClearing a jammed document Clearing jammed printing paper 123 124 Replace the drum cartridge Number press Enter 125To complete entry if Only one digit is entered Index 126 Index 127Page Sharp Corporation of NEW Zealand Limited