Exporting to QuickBooks | Univex NeatReceipts, NeatScan, NeatDesk

Exporting to QuickBooks

You can quickly export multiple types of receipts into multiple accounts in one simple step. These exports appear in your Quick Books ‘Bills’ section. NeatWorks makes it quick and easy to connect ‘Category’ and “Payment’ type to your QuickBooks Chart of Accounts.

Note for Vista users only: In order to use QuickBooks 2007 with Windows Vista, you must have the latest QuickBooks updates installed.

Note for Windows XP users running QuickBooks 2007 only: In order to export to QuickBooks 2007 with Windows XP Basic, you must first visit the Intuit website and follow the instructions in this article.

To export to QuickBooks, do the following:

1.Be sure that every receipt has a valid Transaction Date, a Vendor Name, and a non-negative account.

2.Open the Receipts Organizer and select the folder, folders or selected receipts you want to export.

3.From the Toolbar, click Export and choose the desired export format.

•Choose QuickBooks (Direct)if the QuickBooks program is already running on your computer.

•Choose QuickBooks (iif) if the QuickBooks program is not already running on your computer.

4.The Confirm Your Selection screen displays:

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Univex NeatReceipts, NeatScan, NeatDesk manual Exporting to QuickBooks

Contents

Welcome to NeatWorks Getting Started What do I need to know? Using the Quick Scan Center Using the Inbox Page Page Creating a New Folder Choosing an Existing Folder What is a folder? File Selected Using NeatWorks FoldersWorking with Folders What can I do with folders? Selecting Grid Rows Viewing Multiple Folders Simultaneously Editing Cells in a Folder Adding Comments to a Folder Deleting a Folder Clearing Folder Rows Creating a New Expense Report Creating Expense ReportsSplitting a Receipt Across Multiple Folders Moving a Split Receipt to Another Folder For more information, see the following Page Page Page Page How do I import and export folders? Importing Folders To email a folder Emailing a FolderClick Continue Exporting to a NeatWorks File Save Exporting to Excel Creating an Excel Map To specify an existing template file To create a new template file in MS OfficePage All Mappings button Page Exporting to an Excel Map Exporting to CSV Comma Separated Values Page Selected Receipts radio button Click Continue Exporting QIF Files to Quicken 2004 and EarlierExporting QIF Files to Quicken 2005 and Later Exporting a QIF File from NeatWorks Setting Up a Cash Account in QuickenChoose This account is not held in a financial institution Selected Receipts radio button Exporting OFX Files to MS Money Choose File Import QIFTips for Working with QIF Files From the Toolbar, choose Export OFX MS Money Exporting to QuickBooks If you chose QuickBooks Direct If you chose QuickBooks iif Running Folder Reports Using the Report Window Toolbar Running a ReportPage Can I personalize columns and fields? Saving a ReportShowing and Hiding Grid Columns Moving Columns Information TabsResizing Column Widths From the Toolbar, choose Personalize Column/Field Names Modifying a Column or Field NameUnderstanding and Modifying the User Profile Working With Receipts How do I scan a receipt? To Open a Folder Create or Select a FolderTo Create a New Folder Verify Data and Add a Vendor Name Using the Image Adjuster Step a Rotate Your Image Step B Manually Crop the Image Step D Save Changes to the Receipt Image Best Practice for Using the Image AdjusterStep C Lighten or Darken the Image Working with Receipt Images Click Review and File Rotating the Receipt ImageZooming In or Out of a Receipt Image Importing an Image as a New Receipt Viewing a Receipt in Full Screen ModeChanging the Order of Multiple Scanned Images From the Toolbar, choose Import Import as New Receipt Printing a Receipt Image From the Toolbar, choose Import Image to Current ReceiptCombining Receipts Deleting a Receipt Image Saving a Receipt as a Graphic File Emailing Receipts How can I work with receipt rows? Selecting Receipt Rows Editing Receipt Row Cells Adding Comments to Receipts Moving a Receipt Row to Another Folder Adding a New Receipt RowMoving a Receipt Row to the Document Organizer Deleting a Receipt Row Viewing Receipts Together from Multiple Folders How do I use the Search feature?Finding Missing Key Data in Folders and Receipts To learn how to use search, see the following topics Searching for a Keyword To search for textPage To conduct a wildcard search Searching with the WildcardReceipts Business Cards Documents Selected Receipts button Can I print, sort, and split receipts?Printing and Clearing a Receipt Row Column Options Formatting Options Multiple Sort Order Sorting Receipt RowsSort Receipts Splitting a Receipt into Multiple Transactions Page How do I import and export receipts? Importing ReceiptsPage How do I run a receipt report? On the toolbar, select Reports Receipt Reports Saving a Report Can I edit vendor names and other lists? Overview of Vendor Names and lists Adding an Item to a List Editing an Item in a List Deleting an Item in a List Showing and Hiding Columns From the Toolbar, select Personalize Column/Field Names Page Page Understanding and Modifying User Rules Understanding the Attached Column Icons Assigning Tax Categories Using the Business Card Organizer How do I scan a business card? Exploring the Business Card Organizer WindowHow can I work with contacts? Editing Contact Information Selecting a Contact RowTo edit contact information in the Contacts Grid Adding a Contact without Scanning a Business Card Deleting a Contact Working with Deleted Contacts Sort Contacts Printing a Contact Adding an Action Item for a Contact Adding a Note for a Contact Continue Marking a Contact as a Quick ContactEmailing a Contact Marking an Action Item as Complete Zooming a Business Card Image Saving Contact InformationRotating a Business Card Image Viewing a Business Card Image in Full Screen Saving a Business Card Image as a Graphic File Deleting a Business Card ImageHow do I find my contacts? Using Find Contacts Page How do I import and export contacts? From the Toolbar, choose Export Contact File Exchanging Contacts with other NeatWorks UsersTo import contacts from a NeatWorks file Choosing to Sync With Plaxo or MS Outlook Contacts to Sync headings OutlookSyncing Contacts with Plaxo With Plaxo Syncing Contacts with MS Outlook Specify the Direction of Sync Specify the Contacts to Sync Choose Select From Frequently Used Fields Categories NeatWorks to Outlook Field Mappings Exchanging Contacts Using vCards 100 101 Showing/Hiding Contacts Grid Columns 102Personalizing the Business Card Organizer From the Tools menu, choose Show/Hide Columns Grid Columns Using the Document Organizer 103 104 Exploring the Document Organizer Window What can I do with my document images? 105Rotating a Document Image Zooming a Document Image Viewing a Document in Full Screen Mode106 Importing an Image as a New Document Importing Additional Images into a Document Row 107From the Toolbar, choose Import Image as New Document From the Toolbar, choose Import Image to Current Document 108 Click Delete Current Image 109Deleting a Document Image Saving a Document as a Graphic File 110 How do I set up document folders?How can I work with document rows? Viewing Documents Together from Multiple Folders 111Selecting Document Rows Editing Document Row Cells Adding Comments to Document Rows 112Adding a New Document Row Moving a Document Row to Another Folder 113Moving a Document Row to the Receipt Organizer Deleting a Document Row 114Sorting Document Rows 115 116 Where can I find my saved documents?Clearing Documents Rows Finding Missing Key Data in Folders and Documents 117Selected Documents button 118 Can I personalize document columns and fields? 119 120 121 122 Sharing Documents with other NeatWorks Users 123How do I import and export documents? From the Toolbar, choose Export Document Folder File .ntf 124 Exporting Documents to other Format Types 125 Using the Tax OrganizerImporting Documents 126 Exploring the Tax Organizer Window 127 How do I assign receipts to Tax Categories? 128 Showing and Hiding Tax Categories 129 Viewing Quick Tips and Additional IRS Information 130Adding Comments How do I generate tax reports? What can I do with tax reports? 131Zooming a Report Navigating in a Report 132Enter Click the View Receipts from report button 133Viewing Corresponding Receipts Viewing Corresponding Documents PrintingTa Selected ReportT 134ViewTDocuments from reportT button again ExportingTor Printing Multiple ReportsT 135 DatabaseTBackup OptionsTBackupsTT.TTT BackingTUp and Restoring the DatabaseT BackingTUp the Database ManuallyT SchedulingTAutomatic Database BackupsT136 Toolbar.TTT RestoringTthe DatabaseT 137From the Toolber, choose T Export Receipt Folder File.T 138 Check Backup File Version.TTTScannerTMaintenanceT CalibrationTT 139 CleaningTTCalibratingTthe Neat ADF ScannerT 140 CleaningTthe Neat ADF Scanner TCalibrateT.T 141 CalibratingTYour ScannerT 142To calibrate in NeatWorks, do the followingT 143 Click CalibrateT.T To clean with the alcohol cleaning paperT How do I clean the scanner?144 AdditionalTResourcesT ITlove the alcohol cleaning paper--where can I get more?T145 ScanningTand Imaging TroubleshooterT 146 ExampleTT SolutionTRecalibrateTSolutionsTT DescriptionTT WhereTcan I find support and get updates?T SolutionT147