The Format Tab

The options on the Format tab window are for setting the input and output formats for the scanned documents.

Click the Format tab and choose the options you want for both the input and output formats.

Input Format Options

•Automatic—choose this option to let the OCR process determine the format of the pages. Typically you select this option when the document has different or unknown types of layouts, pages with multiple columns and a table, or pages containing more than one table. The OCR process will then determine if text is in columns, an item is a graphic or text, and tables are present.

•Single column no table—choose this option if the document contains only one column of text and no tables. Business letters are normally in this form. You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns.

•Multiple columns, no table—choose this option if some document pages contain text in columns and you want it kept in separate columns, similar to the original layout. If table-like data is encountered, it is placed in columns, not in a gridded table.

•Single column with table—choose this option if your document contains only one column of text and a table. The table will be placed in a grid in the Destination Application you have selected. You can later specify whether to export it in a grid or as tab-separated text columns.

•Spreadsheet—choose this option if the entire document consists of a table that you want to export to a spreadsheet program, or have treated as a table. No flowing text or graphics will be detected.

Output Format Options

•Automatic—the document will be formatted as close to its original as possible. The OneTouch software will adjust its settings to the most appropriate for the document being scanned in order to match your selected output format. The output quality will be maximized and the processing time minimized.

•No formatting—the document will be plain text, one column, left-aligned in a single font and font size. You can then export the plain text to nearly all file types and target applications.

•Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics and tables without columnized text, but does not retain layout formatting. If the document is being scanned as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other content is placed on the last worksheet.

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User’s Guide

 

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Xerox 4760 manual Format Tab, Input Format Options, Output Format Options
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4760 specifications

The Xerox 4760 is a versatile and powerful multifunction printer designed for high-volume environments, offering a robust set of features that cater to the demands of busy offices. This device not only provides superior printing capabilities but also incorporates advanced scanning, copying, and faxing functionalities.

One of the standout features of the Xerox 4760 is its impressive print speed, reaching up to 60 pages per minute (ppm). This efficiency ensures that large print jobs can be completed quickly, allowing businesses to maintain productivity without unnecessary delays. Additionally, the printer offers a maximum paper capacity of up to 8,500 sheets, accommodating various paper sizes and types, which minimizes downtime for paper loading.

The Xerox 4760 utilizes advanced printing technology, including a high-quality LED print engine, which provides sharp, clear text and vibrant images. The resolution can reach up to 1200 x 1200 dpi, ensuring that documents are produced with exceptional detail and clarity. This high-quality output is vital for professional presentations, marketing materials, and other business documents.

In terms of connectivity, the Xerox 4760 supports multiple options, including USB, Ethernet, and Wi-Fi, allowing for seamless integration into any office network. The printer is compatible with various operating systems, making it easy to connect multiple users to the device. Furthermore, it supports mobile printing solutions, enabling employees to print from their smartphones or tablets, thus enhancing convenience and flexibility.

The Xerox 4760 also emphasizes security, with features designed to protect sensitive data. It includes secure print functionality and various user authentication options, ensuring that confidential documents are only accessible to authorized personnel. This is crucial for businesses that need to safeguard proprietary information or comply with regulatory standards.

Additionally, the Xerox 4760 is designed with energy efficiency in mind. It operates with low power consumption, which not only reduces operational costs but also minimizes the environmental impact. The printer meets ENERGY STAR certification standards, demonstrating its commitment to energy-efficient practices.

In summary, the Xerox 4760 is a robust multifunction printer ideal for high-volume printing needs. Its blend of speed, quality, connectivity, security features, and energy efficiency makes it a valuable asset for any business looking to streamline operations and enhance productivity. With the ability to handle large print jobs effectively, the Xerox 4760 remains a top choice in the competitive arena of multifunction printing devices.
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