Lexmark C77x manual Understanding e-mail options

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E-mail

Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation.

Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.

E-mail Subject: Lets you enter a subject line to your e-mail. You can enter up to 255 characters.

E-mail Message: Lets you enter a message that will be sent with your scanned attachment.

Resolution: Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.

Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned image.

PDF output is a single file.

TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page each in a series of files.

JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.

Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off with any of the Content choices. Content affects the quality and size of your e-mail.

Text: Emphasize sharp, black, high-resolution text against a clean, white background.

Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.

Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color: Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail address.

Advanced Options: Lets you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, or Darkness settings.

Advanced Imaging: Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.

Custom Job (Job Build): Combines multiple scanning jobs into a single job.

Transmission Log: Prints the transmission log or transmission error log.

Scan Preview: Displays the first pages of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears.

Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge.

Darkness: Adjusts how light or dark your scanned e-mails will turn out.

Understanding e-mail options

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Contents MFP Option United States Government Rights Static sensitivity notice Contents Contents Understanding paper and specialty media guidelines Index 111 Automatic document feeder and flatbed Learning about the MFPBasic functions of the scanner Understanding the MFP control panelCallout Control panel item Function Learning about the MFPStatus Indicates With fax functions Fax Mail Home screen and Home screen buttonsCopy Callout number Button FunctionFTP Button Button name FunctionJobs CancelArrow buttons, see Information on touch-screen buttons Sample screen one Information on touch-screen buttons Using the LCD touch-screen buttonsButton Button name Function or description Scan Submit Flatbed ScanSubmit BackSample screen two Down arrowOther touch-screen buttons See Cancel Jobs onCancel Job ContinueDone Screen buttons on page 11 for more informationFeatures Feature Feature name DescriptionHelp Paper Menu Reports Network/Ports SettingsMenus Manage ShortcutsQuick copy CopyingMultiple page copying Understanding the copy screens and options Using the flatbedCopying Understanding the copy screens and options Copying to letterhead Copying from one size to anotherMaking transparencies Copying photographsTouch Photograph Making copies using media from a selected trayCopying mixed-sized media Touch Scan Next or DoneAdjusting copy quality Setting the duplex optionReducing and enlarging copies Placing separator sheets between copies Setting collation optionsSetting paper saving options Touch Separator SheetsCreating a custom job job build Placing the date and time at the top of eachPlacing an overlay message on each Touch Date/Time StampCopy tips Canceling a copy jobWhile copying pages using the flatbed While the document is in the ADFEntering an e-mail address Using a shortcut numberMail Touch E-mail It Adding e-mail subject and message information Using the address book Mailing to a profile MailMailing color documents Click E-mail Destination SetupChanging the output file type Creating an e-mail shortcutUnderstanding e-mail options Canceling an e-mailCreating an e-mail profile From the MFPUnderstanding e-mail options Mail server setup Address book setupFaxing Sending a faxSending faxes from a computer Using fax destination shortcutsFaxing Click Fax Shortcut Setup Creating shortcutsUnderstanding fax options Touch Advanced Options Touch Delayed Send Changing the fax resolutionAdjusting the Darkness setting Sending a fax at a later timeViewing a fax log Cancel an outgoing faxFax tips FTP Entering the FTP addressClick FTP Shortcut Setup FTP optionsFTP options FTP tips Create a scan to PC profile Scanning to a PC or USB flash memory deviceClick Scan Profile Click Create Scan Profile Understanding scan to PC options Scanning to a PC or USB flash memory deviceScanning tips Solving scan quality problemsScanning to a USB flash memory device Touch Scan to USB drivePrinting Printing from a USB flash memory deviceCanceling a print job PrintingCanceling a job from a computer running Windows Canceling a job from the MFP control panelCanceling a job from a Macintosh computer Printing a font sample list Printing the menu settingsPrinting a network setup Printing a directory listPrinting confidential and held jobs Printing a confidential jobPrinting and deleting held jobs Entering a personal identification number PINPrinting Printing on specialty media Loading standard trays and optional trays Loading 500-sheet traysPrinting Loading the 2000-sheet tray Printing Loading the multipurpose feeder Linking trays Understanding paper and specialty media 8 guidelines Print media sizes Print media types Print media weightsSupported print media Dimensions Understanding paper and specialty media guidelinesPaper Optional Finisher Standard Offset StapleGlossy papers Grain short2,3 MaximumGrain long2,3 Transparencies2Selecting print media Paper characteristicsPaper Unacceptable paper Fiber contentTransparencies Grain directionEnvelopes Labels Card stockAvoiding jams Storing print mediaAutomatic document feeder Printer Installing and removing options Accessing the printer system boardInstalling a memory card Installing and removing optionsInstalling a firmware card Installing the interface card Replacing the access cover plate Maintaining the MFP Storing suppliesPage Recycling Lexmark products Cleaning the scanner glass and backing materialMaintaining the MFP Cleaning the automatic document feeder Scanner registration Touch Exit Configuration MenuTouch Automatic Scanner Registration Removing the scanner top Moving the MFP within the office Moving the MFPPreparing the MFP for shipment Identifying jams Clearing jamsCopy Fax Mail Printer access doors and trays Clearing jamsUnderstanding printer jam messages Message Check Areas What to doClearing scanner jams 290, 291, 292, and 294 Scanner JamsRestoring factory default settings Administrative supportAdjusting control panel brightness Touch Settings Touch General SettingsAdjusting Power Saver Adjusting screen timeoutAdministrative support Setting Password Protect for the menus Configuring the MFPRestricting Function Access Unlocking the MFP using the Device Lockout PIN Preventing access to the menus from the control panelLocking the MFP using the Device Lockout PIN Disabling the Driver to Fax menu itemSetting the Advanced Password Setting a password before printing received faxesSetting security using the Embedded Web Server EWS Select Always On for Held Fax ModeUsing the secure EWS Disabling SNMPv1 and SNMPv2Supporting IPSec Internet Protocol Security Click TCP/IP Port AccessDisabling ports and protocols Click 802.1x Authentication Using 802.1x authenticationConfidential Print Setup Click Confidential Print SetupTouch Exit Config Menu to exit Encrypting the hard diskUsing the Restricted Server List function Hard disk wipingOnline technical support Checking an unresponsive MFP TroubleshootingUnderstanding MFP messages Locating the port name and IP addressTroubleshooting Solving copy quality problemsSolving scan quality problems Symptom SolutionSymptom Cause Solution Solving fax problemsSolving paper feed problems See Ordering an ADF pick roller for more informationIndustry Canada compliance statement Conventions Electronic emission noticesPart Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity 103Radio interference notice MaltiR31306 Bsmi EMC noticePart Other telecommunications notices South Africa telecommunications noticeNoise emission levels Using this product in GermanyUsing this product in Switzerland Mailing addressPower regulation notice Meter average sound pressure, dBAChina RoHS Part Name Hazardous Substances or ElementsIndex Index 113 114
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