Lexmark C77x manual Creating shortcuts, Click Fax Shortcut Setup

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Faxing

Creating shortcuts

Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number shortcut can be created. There are two methods for creating shortcut numbers: from a computer or from the MFP touch screen.

From a computer

1Enter the IP address of the MFP in the URL field (address bar) of your Web browser. If you do not know the IP address, see your administrator.

2Click Configuration (in the left frame of your browser window), and then click Manage Destinations (in the right frame of your browser window).

Note: A password may be required. If you do not have an ID and password, get one from your system support person.

3Click Fax Shortcut Setup.

4Enter a unique name for the shortcut, and specify the fax number.

To create a multiple number shortcut, enter the fax numbers for the group.

Note: Separate each fax number in the group with a semicolon (;).

5Assign a shortcut number.

If you enter a number that is already in use, you are prompted to select another number.

6Click Add.

7Go to the MFP, and load your original document in the automatic document feeder faceup, short-edge first.

8From the numeric keypad, press #, and then enter your shortcut number.

9Touch Fax It.

From the MFP

1Load the original document in the ADF faceup, short-edge first, and adjust the paper guides.

2Touch Fax on the home screen.

3Enter the recipient's fax number.

To create a group of recipients, touch Next number, and enter the next recipient’s fax number.

4Touch Save as Shortcut.

5Enter a unique name for the shortcut.

6Verify the shortcut name and number are correct, and then touch OK.

If the name or number is incorrect, touch Cancel, and reenter the information.

7Touch Fax It.

Creating shortcuts

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Contents MFP Option United States Government Rights Static sensitivity notice Contents Contents Understanding paper and specialty media guidelines Index 111 Automatic document feeder and flatbed Learning about the MFPBasic functions of the scanner Understanding the MFP control panelStatus Indicates Learning about the MFPCallout Control panel item Function With fax functions Fax Mail Home screen and Home screen buttonsCopy Callout number Button FunctionFTP Button Button name FunctionArrow buttons, see Information on touch-screen buttons CancelJobs Button Button name Function or description Using the LCD touch-screen buttonsSample screen one Information on touch-screen buttons Scan Submit Flatbed ScanSubmit BackSample screen two Down arrowOther touch-screen buttons See Cancel Jobs onCancel Job ContinueDone Screen buttons on page 11 for more informationFeatures Feature Feature name DescriptionHelp Paper Menu Reports Network/Ports SettingsMenus Manage ShortcutsMultiple page copying CopyingQuick copy Copying Using the flatbedUnderstanding the copy screens and options Understanding the copy screens and options Copying to letterhead Copying from one size to anotherMaking transparencies Copying photographsTouch Photograph Making copies using media from a selected trayCopying mixed-sized media Touch Scan Next or DoneReducing and enlarging copies Setting the duplex optionAdjusting copy quality Placing separator sheets between copies Setting collation optionsSetting paper saving options Touch Separator SheetsCreating a custom job job build Placing the date and time at the top of eachPlacing an overlay message on each Touch Date/Time StampCopy tips Canceling a copy jobWhile copying pages using the flatbed While the document is in the ADFEntering an e-mail address Using a shortcut numberMail Touch E-mail ItAdding e-mail subject and message information Using the address bookMailing to a profile MailMailing color documents Click E-mail Destination SetupChanging the output file type Creating an e-mail shortcutUnderstanding e-mail options Canceling an e-mailCreating an e-mail profile From the MFPUnderstanding e-mail options Mail server setup Address book setupFaxing Sending a faxFaxing Using fax destination shortcutsSending faxes from a computer Click Fax Shortcut Setup Creating shortcutsUnderstanding fax options Touch Advanced Options Touch Delayed Send Changing the fax resolutionAdjusting the Darkness setting Sending a fax at a later timeFax tips Cancel an outgoing faxViewing a fax log FTP Entering the FTP addressClick FTP Shortcut Setup FTP optionsFTP options FTP tips Click Scan Profile Click Create Scan Profile Scanning to a PC or USB flash memory deviceCreate a scan to PC profile Understanding scan to PC options Scanning to a PC or USB flash memory deviceScanning tips Solving scan quality problemsScanning to a USB flash memory device Touch Scan to USB drivePrinting Printing from a USB flash memory deviceCanceling a print job PrintingCanceling a job from a Macintosh computer Canceling a job from the MFP control panelCanceling a job from a computer running Windows Printing a font sample list Printing the menu settingsPrinting a network setup Printing a directory listPrinting confidential and held jobs Printing a confidential jobPrinting and deleting held jobs Entering a personal identification number PINPrinting Printing on specialty media Loading standard trays and optional trays Loading 500-sheet traysPrinting Loading the 2000-sheet tray Printing Loading the multipurpose feeder Linking trays Supported print media Print media sizes Print media types Print media weightsUnderstanding paper and specialty media 8 guidelines Dimensions Understanding paper and specialty media guidelinesGlossy papers Optional Finisher Standard Offset StaplePaper Grain short2,3 MaximumGrain long2,3 Transparencies2Paper Paper characteristicsSelecting print media Unacceptable paper Fiber contentTransparencies Grain directionEnvelopes Labels Card stockAutomatic document feeder Storing print mediaAvoiding jams Printer Installing and removing options Accessing the printer system boardInstalling a memory card Installing and removing optionsInstalling a firmware card Installing the interface card Replacing the access cover plate Maintaining the MFP Storing suppliesPage Maintaining the MFP Cleaning the scanner glass and backing materialRecycling Lexmark products Cleaning the automatic document feeder Touch Automatic Scanner Registration Touch Exit Configuration MenuScanner registration Removing the scanner top Preparing the MFP for shipment Moving the MFPMoving the MFP within the office Copy Fax Mail Clearing jamsIdentifying jams Printer access doors and trays Clearing jamsUnderstanding printer jam messages Message Check Areas What to doClearing scanner jams 290, 291, 292, and 294 Scanner JamsRestoring factory default settings Administrative supportAdjusting control panel brightness Touch Settings Touch General SettingsAdministrative support Adjusting screen timeoutAdjusting Power Saver Restricting Function Access Configuring the MFPSetting Password Protect for the menus Unlocking the MFP using the Device Lockout PIN Preventing access to the menus from the control panelLocking the MFP using the Device Lockout PIN Disabling the Driver to Fax menu itemSetting the Advanced Password Setting a password before printing received faxesSetting security using the Embedded Web Server EWS Select Always On for Held Fax ModeUsing the secure EWS Disabling SNMPv1 and SNMPv2Disabling ports and protocols Click TCP/IP Port AccessSupporting IPSec Internet Protocol Security Click 802.1x Authentication Using 802.1x authenticationConfidential Print Setup Click Confidential Print SetupTouch Exit Config Menu to exit Encrypting the hard diskUsing the Restricted Server List function Hard disk wipingOnline technical support Checking an unresponsive MFP TroubleshootingUnderstanding MFP messages Locating the port name and IP addressTroubleshooting Solving copy quality problemsSolving scan quality problems Symptom SolutionSymptom Cause Solution Solving fax problemsSolving paper feed problems See Ordering an ADF pick roller for more informationIndustry Canada compliance statement Conventions Electronic emission noticesPart Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity 103Radio interference notice MaltiR31306 Bsmi EMC noticePart Other telecommunications notices South Africa telecommunications noticeNoise emission levels Using this product in GermanyUsing this product in Switzerland Mailing addressPower regulation notice Meter average sound pressure, dBAChina RoHS Part Name Hazardous Substances or ElementsIndex Index 113 114