Lexmark PRO4000C manual Using the Windows printer software, Using the Macintosh printer software

Page 20

Using the printer software

20

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

Printer software

 

Use the

To

 

 

LexmarkTM Printer Home

Launch applications or programs.

 

(referred to as Printer Home)

Scan or email a photo or document.

 

 

Edit scanned documents.

 

 

Scan documents to PDF.

 

 

Adjust settings for the printer.

 

 

Order supplies.

 

 

Maintain ink cartridges.

 

 

Register the printer.

 

 

Contact technical support.

 

 

Access the User's Guide.

 

 

 

 

Lexmark Phone Book

Manage your fax contacts.

 

(referred to as Phone Book)

 

 

 

 

 

 

Abbyy Sprint OCR

Scan a document and produce text that you can edit with a

 

 

wordprocessing program.

 

Lexmark Wireless Setup Utility

Set up the wireless printer on a wireless network.

 

(referred to as Wireless Setup

Change the wireless settings of the printer.

 

Utility)

Note: This program is installed automatically with the printer software

 

 

 

 

if the printer has wireless capability.

 

 

 

 

Lexmark Tools for Office

Access your favorite settings in Microsoft Office 2007.

 

(referred to as Tools for Office)

 

 

 

 

 

 

Printer Setup Utility

Configure the fax and email settings of your printer.

 

 

 

 

Status Messenger

Learn more about the printing problems encountered.

 

 

 

 

Status Monitor Center

Check the supplies status of your printer.

 

 

Order supplies online.

 

 

 

 

Product Update

Receive automatic notifications of updates to your printer software

 

 

when new updates are available.

 

 

 

 

Use the

To

 

Printing Preferences

When you click File > Print > Properties with a document open, a Printing

 

Preferences dialog appears. The dialog lets you select options for the

 

print job, such as the following:

 

Select the number of copies to print.

 

Print twosided copies.

 

Select the paper type.

 

Add a watermark.

 

Enhance images.

 

Save settings.

 

Note: Printing Preferences is installed automatically with the printer

 

software.

 

 

 

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Using the Macintosh printer software

Launching the Print dialog

Use the Print dialog to adjust the print settings and schedule print jobs.

With a document or photo open, choose File > Print.

Launching an application

1From the Finder, navigate to: Applications > select your printer folder

2Doubleclick the application that you want to use.

 

Use the

To

 

Printer Settings

Customize settings for fax jobs.

 

 

Create and edit the Contacts list.

 

 

Configure email connectivity settings.

 

 

Configure the language, country, date, and time.

 

 

 

 

Shortcuts

Speed up usual tasks with your printer.

 

 

 

 

Wireless Setup

Set up the printer on a wireless network.

 

Assistant

Note: This application is automatically installed with the printer software if the

 

 

 

 

printer has wireless capability.

 

 

 

 

Uninstaller

Remove the printer software from your computer.

 

 

 

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Contents Pro4000 Series Quick Reference Guide OctoberImportant safety information Contents What are shortcuts? About your printer Finding information about the printerMinimizing your printers environmental impact Printer modelsPrinter features Setting up the printerAbout your printer Page Page Set the time, and then press OK Set the time zone, and then press OKClose the ink cartridge access door About your printer To add a space, press the numberUnderstanding the parts of the printer UseAutomatic Document PictBridge and USBConnect the printer to the power cord Duplex unit Access paper jamsAccess the phone line to send and receive faxes From Tray 2 for certain types of print jobsUsing the printer control panel Using memory cards and flash drives Using a memory card or flash drive with the printerSupported memory cards and file types Check the Ethernet connection of your printerInserting a memory card Inserting a flash driveOpen the ink cartridge access door Ordering and replacing suppliesOrdering ink cartridges Replacing ink cartridgesCleaning the printhead nozzles Maintaining ink cartridgesAligning the printhead Moving the printer to another locationSupported operating systems Using the printer softwareInstalling the printer software Using the Windows printer software Using the Macintosh printer softwareSoftware installed during printer installation Launching the Print dialogAccessing Web links Size Recommended paper Weight Set paper type to PrintingRecommended paper brands For colorful and high‑coverage documentsPrinting using advanced color options Printing a documentPrinting on both sides of the paper duplexing automatically For Windows usersCanceling print jobs Printing photos from a memory card or flash drivePrinting documents from a memory card or flash drive WindowsWhat is LexPrint? Printing from a mobile deviceSupported printers Apple IncCopying Making copiesMaking a two‑sided duplex copy automatically Tips for copyingCanceling copy jobs Scanning Scanning to a local computerScanning to a network folder Tips for scanningScanning directly to e‑mail using the printer software Scanning to a flash drive or memory cardScanning Navigate to either of the following Enter the necessary information, and then click AddCanceling scan jobs Do one or more of the followingCanceling an e‑mail Setting up the e-mail functionSending e-mail Tips for e‑mailingSetting up the printer to fax Setup 1 Printer is connected to a dedicated fax lineConnect the printer to the telephone line Scenario 1 Standard telephone lineConnected to different wall jacks Scenario 3 VoIP telephone service Scenario 2 Digital Subscriber Line DSLTo connect Setup 1 Printer is connected directly to a cable modemTips for this setup Scenario 5 Country‑ or region‑specific setup Connecting the printer to a non‑RJ‑11 wall jack Belgium Ireland Spain Denmark ItalyConnecting the printer to a wall jack in Germany Setup OK Fax Setup OK Dialing and Sending OK Fax Name OK Check the dial toneSet your fax name and fax number Set the printer to receive faxes automatically or manuallyCreate a contact list Using the fax softwareSet the number of rings Receiving faxes FaxingSending faxes Tips Receiving faxes automaticallyReceiving faxes manually Wireless networking Information you will need during wireless setupInstalling the printer on a wireless network Using the Wireless Setup Utility Windows onlyUsing the Wireless Setup Assistant Macintosh only What is Wi‑Fi Protected Setup?Configuring Wi‑Fi Protected Setup manually USE the Personal Identification Number PIN Method Using the Embedded Web Server Accessing the Embedded Web ServerCustomizing printer settings Understanding the homeSetup Used Transfer Protocol Secure Https connectionLaunching the shortcuts page using the printer software What are shortcuts?Getting started Creating a shortcutUsing shortcuts on the printer Troubleshooting If Troubleshooting does not solve your problemSetup troubleshooting Before you troubleshootSoftware did not install Recovering the security PIN of the printerReconnect the Printer Power Supply Print job does not print or is missing pagesPrinter is printing blank pages Printer is busy or does not respondCannot delete documents from the print queue Cannot print through USBFax troubleshooting Fax troubleshooting checklistConnection checklist Cannot send faxesCannot receive faxes Wireless troubleshooting Wireless troubleshooting checklistPrinting a network setup Cannot run the fax softwareCannot print over wireless network Locating the printer IP addressFor Macintosh users with an access point For Macintosh users with an AirPort base stationMac OS X version 10.5 or later From the Apple menu, navigate to either of the followingMake Sure the Wireless Port is Selected Try one or more of the followingFor Windows users For Macintosh usersCannot print to the network printer Ethernet network troubleshootingMake Sure Bidirectional Communication is Enabled Edition notice TrademarksOctober Lexmark International, Inc All rights reservedBin extender location IndexIndex
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PRO4000, PRO4000C specifications

The Lexmark PRO4000 and PRO4000C are innovative printers designed primarily for small to medium-sized businesses, offering a blend of high-quality printing and advanced technology. These models are well-known for their superior performance, efficiency, and the durability required in today’s fast-paced work environments.

One of the standout features of the Lexmark PRO4000 series is its speed. The printers can deliver up to 40 pages per minute for monochrome documents, ensuring that large print jobs are completed without unnecessary delays. The PRO4000C, being a color version, also performs impressively, providing vibrant color output while maintaining a fast print speed.

Image quality is paramount in any business setting, and both models excel in this area. They utilize Lexmark’s advanced print technology to produce sharp text and vivid graphics. With a resolution of up to 1200 x 1200 dpi, the PRO4000 and PRO4000C ensure that every document, from reports to marketing materials, is rendered with exceptional clarity and detail.

Another significant technology integrated into these printers is Lexmark’s Unison toner system. This system not only promotes consistent print quality but also simplifies the replacement process. The toners are designed to yield a high number of pages, reducing the frequency of changes and, consequently, the overall cost of ownership.

In terms of connectivity, both models provide a versatile range of options. They support USB, Ethernet, and wireless connectivity, enabling seamless integration into any office network. Additionally, mobile printing capabilities are supported, allowing users to print directly from smartphones and tablets, enhancing convenience and flexibility.

Security is another critical consideration for businesses, and Lexmark has incorporated robust features to protect sensitive information. These printers come equipped with secure print management solutions that require user authentication before jobs can be retrieved, ensuring that confidential documents remain private.

Moreover, the Lexmark PRO4000 series is designed with ease of use in mind. An intuitive touchscreen interface simplifies navigation through various settings and functionalities, allowing users to operate the printer effectively without extensive training.

In summary, the Lexmark PRO4000 and PRO4000C are exceptional printers that combine speed, quality, and advanced technologies to cater to the diverse needs of modern businesses. Their impressive features make them valuable assets for any office setting, promoting productivity and enhancing overall workflow efficiency.