Lexmark PRO4000C manual Set the number of rings, Create a contact list, Using the fax software

Setting up the printer to fax 40

Step 5: Set the number of rings

If you set Auto Answer to On in Step 4, then do the following. If you set Auto Answer to Off, then proceed to Step 6.

If you subscribe to Distinctive Ring

Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DPRD) feature offered by telephone companies. This feature allows you to have multiple telephone numbers on one telephone line. Each telephone number has a designated ring pattern (All Rings, Single Ring Only, Double Ring Only, Triple Ring Only, Single or Double Rings Only, Single or Triple Rings Only, Double or Triple Rings Only). The different ring patterns let you know which telephone number was dialed and which device you should use to answer the call.

Assign one of your telephone numbers to the printer as the fax number, and then set the printer to answer the ring pattern of that number. If the pattern is set incorrectly, then the printer rings, but it never receives the fax.

1From the printer control panel, navigate to:

> Setup > OK > Fax Setup > OK > Ringing and Answering > OK > Ring Pattern > OK

2Press the arrow buttons to scroll to the ring pattern you want, and then press OK .

If you do not subscribe to Distinctive Ring

If the printer is sharing the line with other devices, then set the printer to pick up on the greater number of rings. If the printer is connected to a dedicated fax line, then you can choose any number of rings that you want.

1From the printer control panel, navigate to:

> Setup > OK > Fax Setup > OK > Ringing and Answering > OK > Pick Up On > OK

2Select the number of rings that you want, and then save the setting.

Step 6: Create a contact list

Using the printer control panel

1	From the printer control panel, navigate to:
	Touch‑screen models	Non‑touch‑screen models
	> Address Book	> Setup > OK > Fax Setup > OK > Address Book > OK
2	Use the menus to add a contact or a fax group. You can add up to 89 contacts and 10 fax groups.
	• To change a character, press the left arrow button.
	• To add a space, press the number 0.

Note: In some models, entries 1–89 are for individual contacts and entries 90–99 are for fax groups. Enter the number before entering the contact name and fax number of the contact.

Using the fax software

If you are connecting the printer to a computer, then you can also create a contact list using the fax software.

For Windows users

1Open the Contacts tab of the Printer Setup Utility.

In Windows 8

From the Search charm, type printer home, and then navigate to: Apps list > Printer Home > select your printer > Fax > Edit contact list

In Windows 7 or earlier

aClick or Start.

bClick All Programs or Programs, and then select the printer program folder from the list.

cNavigate to:

Printer Home > select your printer > Fax > Edit contact list

The Contacts tab of the Printer Setup Utility opens.

2Click Select from phone book.

3From the Phone Book field, select a phone book.

4Select the contact that you want to add, and then click Add to or change list to import the contact.

Note: To add contacts, you need to import contacts from the phone books on your computer that are supported by the fax software. In addition to the software Address Book, you may also have phone books of the mail clients installed on your computer, such as Microsoft Outlook.

5Click OK.

For Macintosh users

1From the Finder, navigate to: Applications > select your printer folder

2Double‑click Printer Settings.

3Click the Contacts tab.

•To add contacts, click the Individuals tab.

•To add fax groups, click the Groups tab.

For more information on the fax software, click Help or ? .