Lexmark PRO4000C manual What are shortcuts?, Getting started, Creating a shortcut

Page 48

Using shortcuts

48

Using shortcuts

What are shortcuts?

A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut number and shortcut name to it.

The shortcut number and shortcut name serve as the identification for a particular task and its printer settings. When you want to perform a task with those settings, you do not need to go through the usual process of adjusting the settings and options. Simply enter the shortcut number or select the shortcut name and number on the printer control panel, and the task will launch automatically.

Configure the shortcut settings for a task in the Embedded Web Server:

 

Select

To

 

Copy

Copy a document or photo.

 

 

 

 

Eco‑Copy

Copy a document or photo using two‑sided or draft setting.

 

 

 

 

ID Card Copy

Copy both sides of an ID card onto a single page.

 

 

 

 

Scan to Fax

Scan a document or photo and send it through fax.

 

 

 

 

Scan to E‑mail

Scan a document or photo and send it through e‑mail.

 

 

Note: Make sure the printer is connected to the network and the

 

 

Internet through an Ethernet or wireless connection.

 

 

 

 

Scan to Computer

Scan a document or photo and send it to your computer.

 

 

Note: Make sure the printer is connected to the computer locally

 

 

(USB).

 

 

 

 

Scan to Network

Scan a document or photo and save it to a network folder.

 

 

Note: Make sure the printer is connected to the Internet through an

 

 

Ethernet or wireless connection.

 

 

 

 

Scan to Memory Device

Scan a document or photo and save it to a memory card or flash drive

 

 

(depending on your printer model).

 

 

 

 

Print a File

Print a document from your computer.

 

 

Note: Make sure the printer is connected to the computer through

 

 

the same Ethernet or wireless network.

 

 

 

Example:

A lawyer who uses his printer to send e-mails to clients normally navigates through the printer control panel to select the feature and its available options. Instead of doing that, he can configure the printer settings (such as the message title and recipient) from the Embedded Web Server, and then assign a shortcut number and shortcut name to the task. Every time he enters the shortcut number or selects the shortcut name on the printer control panel, the printer automatically sends the documents according to the selected settings.

Getting started

During installation, a link will be provided for you to create shortcuts. If you were not able to create your shortcuts during installation, then you may create the shortcuts through your printer software.

Launching the shortcuts page using the printer software

Before you begin, make sure:

•Your printer and computer are each connected to the network through an Ethernet or wireless connection.

•Your printer is turned on.

For Windows users

1Click or Start.

2Click All Programs or Programs, and then select the printer program folder from the list.

3Navigate to:

Printer Home > select your printer > Settings > Configure Shortcuts

For Macintosh users

1From the Finder, navigate to:

Applications > select your printer folder > Shortcuts

2Select your printer from the list, and then click Launch.

Creating a shortcut

1Launch the shortcuts page, and then navigate to: Add New Shortcut > select a task

2Assign a shortcut number and shortcut name, and then specify the settings.

Notes:

•A shortcut number is the number you assign to a particular task and its printer settings. You can assign shortcut numbers from 1 to 999.

•If you configured the shortcut to show the settings before running, then the settings will appear on the printer display. Adjust the settings if necessary.

3Click Add.

Modifying or deleting a shortcut

1Launch the shortcuts page, and then select a shortcut.

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Contents Pro4000 Series Quick Reference Guide OctoberImportant safety information Contents What are shortcuts? About your printer Finding information about the printerMinimizing your printers environmental impact Printer modelsPrinter features Setting up the printerAbout your printer Page Page Set the time, and then press OK Set the time zone, and then press OKClose the ink cartridge access door About your printer To add a space, press the numberUnderstanding the parts of the printer UseAutomatic Document PictBridge and USBConnect the printer to the power cord Duplex unit Access paper jamsAccess the phone line to send and receive faxes From Tray 2 for certain types of print jobsUsing the printer control panel Using memory cards and flash drives Using a memory card or flash drive with the printerSupported memory cards and file types Check the Ethernet connection of your printerInserting a memory card Inserting a flash driveOpen the ink cartridge access door Ordering and replacing suppliesOrdering ink cartridges Replacing ink cartridgesCleaning the printhead nozzles Maintaining ink cartridgesAligning the printhead Moving the printer to another locationUsing the printer software Installing the printer softwareSupported operating systems Using the Windows printer software Using the Macintosh printer softwareSoftware installed during printer installation Launching the Print dialogAccessing Web links Size Recommended paper Weight Set paper type to PrintingRecommended paper brands For colorful and high‑coverage documentsPrinting using advanced color options Printing a documentPrinting on both sides of the paper duplexing automatically For Windows usersCanceling print jobs Printing photos from a memory card or flash drivePrinting documents from a memory card or flash drive WindowsWhat is LexPrint? Printing from a mobile deviceSupported printers Apple IncCopying Making copiesMaking a two‑sided duplex copy automatically Tips for copyingCanceling copy jobs Scanning Scanning to a local computerScanning to a network folder Tips for scanningScanning directly to e‑mail using the printer software Scanning to a flash drive or memory cardScanning Navigate to either of the following Enter the necessary information, and then click AddCanceling scan jobs Do one or more of the followingCanceling an e‑mail Setting up the e-mail functionSending e-mail Tips for e‑mailingSetting up the printer to fax Setup 1 Printer is connected to a dedicated fax lineConnect the printer to the telephone line Scenario 1 Standard telephone lineConnected to different wall jacks Scenario 3 VoIP telephone service Scenario 2 Digital Subscriber Line DSLSetup 1 Printer is connected directly to a cable modem Tips for this setupTo connect Scenario 5 Country‑ or region‑specific setup Connecting the printer to a non‑RJ‑11 wall jack Belgium Ireland Spain Denmark ItalyConnecting the printer to a wall jack in Germany Setup OK Fax Setup OK Dialing and Sending OK Fax Name OK Check the dial toneSet your fax name and fax number Set the printer to receive faxes automatically or manuallyUsing the fax software Set the number of ringsCreate a contact list Faxing Sending faxesReceiving faxes Receiving faxes automatically Receiving faxes manuallyTips Wireless networking Information you will need during wireless setupInstalling the printer on a wireless network Using the Wireless Setup Utility Windows onlyWhat is Wi‑Fi Protected Setup? Configuring Wi‑Fi Protected Setup manuallyUsing the Wireless Setup Assistant Macintosh only USE the Personal Identification Number PIN Method Using the Embedded Web Server Accessing the Embedded Web ServerCustomizing printer settings Understanding the homeSetup Used Transfer Protocol Secure Https connectionLaunching the shortcuts page using the printer software What are shortcuts?Getting started Creating a shortcutUsing shortcuts on the printer Troubleshooting If Troubleshooting does not solve your problemSetup troubleshooting Before you troubleshootSoftware did not install Recovering the security PIN of the printerReconnect the Printer Power Supply Print job does not print or is missing pagesPrinter is printing blank pages Printer is busy or does not respondCannot delete documents from the print queue Cannot print through USBFax troubleshooting Fax troubleshooting checklistConnection checklist Cannot send faxesCannot receive faxes Wireless troubleshooting Wireless troubleshooting checklistPrinting a network setup Cannot run the fax softwareCannot print over wireless network Locating the printer IP addressFor Macintosh users with an access point For Macintosh users with an AirPort base stationMac OS X version 10.5 or later From the Apple menu, navigate to either of the followingMake Sure the Wireless Port is Selected Try one or more of the followingFor Windows users For Macintosh usersEthernet network troubleshooting Make Sure Bidirectional Communication is EnabledCannot print to the network printer Edition notice TrademarksOctober Lexmark International, Inc All rights reservedIndex IndexBin extender location
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PRO4000, PRO4000C specifications

The Lexmark PRO4000 and PRO4000C are innovative printers designed primarily for small to medium-sized businesses, offering a blend of high-quality printing and advanced technology. These models are well-known for their superior performance, efficiency, and the durability required in today’s fast-paced work environments.

One of the standout features of the Lexmark PRO4000 series is its speed. The printers can deliver up to 40 pages per minute for monochrome documents, ensuring that large print jobs are completed without unnecessary delays. The PRO4000C, being a color version, also performs impressively, providing vibrant color output while maintaining a fast print speed.

Image quality is paramount in any business setting, and both models excel in this area. They utilize Lexmark’s advanced print technology to produce sharp text and vivid graphics. With a resolution of up to 1200 x 1200 dpi, the PRO4000 and PRO4000C ensure that every document, from reports to marketing materials, is rendered with exceptional clarity and detail.

Another significant technology integrated into these printers is Lexmark’s Unison toner system. This system not only promotes consistent print quality but also simplifies the replacement process. The toners are designed to yield a high number of pages, reducing the frequency of changes and, consequently, the overall cost of ownership.

In terms of connectivity, both models provide a versatile range of options. They support USB, Ethernet, and wireless connectivity, enabling seamless integration into any office network. Additionally, mobile printing capabilities are supported, allowing users to print directly from smartphones and tablets, enhancing convenience and flexibility.

Security is another critical consideration for businesses, and Lexmark has incorporated robust features to protect sensitive information. These printers come equipped with secure print management solutions that require user authentication before jobs can be retrieved, ensuring that confidential documents remain private.

Moreover, the Lexmark PRO4000 series is designed with ease of use in mind. An intuitive touchscreen interface simplifies navigation through various settings and functionalities, allowing users to operate the printer effectively without extensive training.

In summary, the Lexmark PRO4000 and PRO4000C are exceptional printers that combine speed, quality, and advanced technologies to cater to the diverse needs of modern businesses. Their impressive features make them valuable assets for any office setting, promoting productivity and enhancing overall workflow efficiency.
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