Using shortcuts | 48 |
Using shortcuts
What are shortcuts?
A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut number and shortcut name to it.
The shortcut number and shortcut name serve as the identification for a particular task and its printer settings. When you want to perform a task with those settings, you do not need to go through the usual process of adjusting the settings and options. Simply enter the shortcut number or select the shortcut name and number on the printer control panel, and the task will launch automatically.
Configure the shortcut settings for a task in the Embedded Web Server:
| Select | To |
| Copy | Copy a document or photo. |
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| Eco‑Copy | Copy a document or photo using two‑sided or draft setting. |
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| ID Card Copy | Copy both sides of an ID card onto a single page. |
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| Scan to Fax | Scan a document or photo and send it through fax. |
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| Scan to E‑mail | Scan a document or photo and send it through e‑mail. |
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| Note: Make sure the printer is connected to the network and the |
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| Internet through an Ethernet or wireless connection. |
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| Scan to Computer | Scan a document or photo and send it to your computer. |
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| Note: Make sure the printer is connected to the computer locally |
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| (USB). |
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| Scan to Network | Scan a document or photo and save it to a network folder. |
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| Note: Make sure the printer is connected to the Internet through an |
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| Ethernet or wireless connection. |
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| Scan to Memory Device | Scan a document or photo and save it to a memory card or flash drive |
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| (depending on your printer model). |
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| Print a File | Print a document from your computer. |
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| Note: Make sure the printer is connected to the computer through |
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| the same Ethernet or wireless network. |
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Example:
A lawyer who uses his printer to send
Getting started
During installation, a link will be provided for you to create shortcuts. If you were not able to create your shortcuts during installation, then you may create the shortcuts through your printer software.
Launching the shortcuts page using the printer software
Before you begin, make sure:
•Your printer and computer are each connected to the network through an Ethernet or wireless connection.
•Your printer is turned on.
For Windows users
1Click or Start.
2Click All Programs or Programs, and then select the printer program folder from the list.
3Navigate to:
Printer Home > select your printer > Settings > Configure Shortcuts
For Macintosh users
1From the Finder, navigate to:
Applications > select your printer folder > Shortcuts
2Select your printer from the list, and then click Launch.
Creating a shortcut
1Launch the shortcuts page, and then navigate to: Add New Shortcut > select a task
2Assign a shortcut number and shortcut name, and then specify the settings.
Notes:
•A shortcut number is the number you assign to a particular task and its printer settings. You can assign shortcut numbers from 1 to 999.
•If you configured the shortcut to show the settings before running, then the settings will appear on the printer display. Adjust the settings if necessary.
3Click Add.
Modifying or deleting a shortcut
1Launch the shortcuts page, and then select a shortcut.