Lexmark PRO4000C manual Scanning to a local computer, Scanning to a network folder

Page 28

Scanning

28

Scanning

ADF

Scanner glass

 

 

Scanning to a local computer

1Load the original document faceup into the ADF or facedown on the scanner glass.

2From the printer control panel, navigate to:

> Scan > OK > Computer > USB‑Connected Computer > OK

The USB‑connected computer will receive the scan by default.

Note: Make sure the scan software is installed on the destination computer.

3Press the up or down arrow button to scroll to the scan option you want to set, and then press the left or right arrow button to scroll to the setting you want.

Set the color, quality, original image size, and other scan options. If necessary, press OK each time you make a selection.

4Press .

Scanning to a network folder

Notes:

Use the ADF for multiple‑page documents.

Note: The ADF is available only in select printer models. If you purchased a printer without an ADF, then load original documents or photos on the scanner glass.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

•This feature may not appear in the Embedded Web Server, depending on your printer model.

•Make sure you have created a folder shortcut before you begin. For more information, see “Adding a network folder shortcut” on page 28.

1

Load the original document faceup into the ADF or facedown on the scanner glass.

2

From the printer control panel, navigate to:

 

> Scan > OK > Network Folder > OK

Tips for scanning

•Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF supports the original document size.

•Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF does not support the original document size.

•When using the ADF, adjust the paper guides on the ADF to the width of the original document.

•To easily retrieve a document after copying or scanning, lift the ADF input tray.

•When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

•Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

•When the document to be scanned is in place with the settings you want, press to start scanning.

3

Press the left or right arrow button to scroll to the name of the network shared folder you want, and

 

then press OK .

4

Press the up or down arrow button to scroll to the scan option you want to set, and then press the

 

left or right arrow button to scroll to the setting you want.

5

Set the color, quality, original image size, and other scan options. If necessary, press OK each time

 

you make a selection.

6

Press

.

Note: For Macintosh users, you may need to enable scanning to your computer through Image Capture to scan documents using a network printer and save the scan output.

Adding a network folder shortcut

1On your computer, create a shared folder with read/write access.

2On a Web browser, type your printer IP address, and then press Enter.

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Contents Pro4000 Series Quick Reference Guide OctoberImportant safety information Contents What are shortcuts? About your printer Finding information about the printerMinimizing your printers environmental impact Printer modelsPrinter features Setting up the printerAbout your printer Page Page Set the time, and then press OK Set the time zone, and then press OKClose the ink cartridge access door About your printer To add a space, press the numberUnderstanding the parts of the printer UseAutomatic Document PictBridge and USBConnect the printer to the power cord Duplex unit Access paper jamsAccess the phone line to send and receive faxes From Tray 2 for certain types of print jobsUsing the printer control panel Using memory cards and flash drives Using a memory card or flash drive with the printerSupported memory cards and file types Check the Ethernet connection of your printerInserting a memory card Inserting a flash driveOpen the ink cartridge access door Ordering and replacing suppliesOrdering ink cartridges Replacing ink cartridgesCleaning the printhead nozzles Maintaining ink cartridgesAligning the printhead Moving the printer to another locationInstalling the printer software Using the printer softwareSupported operating systems Using the Windows printer software Using the Macintosh printer softwareSoftware installed during printer installation Launching the Print dialogAccessing Web links Size Recommended paper Weight Set paper type to PrintingRecommended paper brands For colorful and high‑coverage documentsPrinting using advanced color options Printing a documentPrinting on both sides of the paper duplexing automatically For Windows usersCanceling print jobs Printing photos from a memory card or flash drivePrinting documents from a memory card or flash drive WindowsWhat is LexPrint? Printing from a mobile deviceSupported printers Apple IncCopying Making copiesMaking a two‑sided duplex copy automatically Tips for copyingCanceling copy jobs Scanning Scanning to a local computerScanning to a network folder Tips for scanningScanning directly to e‑mail using the printer software Scanning to a flash drive or memory cardScanning Navigate to either of the following Enter the necessary information, and then click AddCanceling scan jobs Do one or more of the followingCanceling an e‑mail Setting up the e-mail functionSending e-mail Tips for e‑mailingSetting up the printer to fax Setup 1 Printer is connected to a dedicated fax lineConnect the printer to the telephone line Scenario 1 Standard telephone lineConnected to different wall jacks Scenario 3 VoIP telephone service Scenario 2 Digital Subscriber Line DSLTips for this setup Setup 1 Printer is connected directly to a cable modemTo connect Scenario 5 Country‑ or region‑specific setup Connecting the printer to a non‑RJ‑11 wall jack Belgium Ireland Spain Denmark ItalyConnecting the printer to a wall jack in Germany Setup OK Fax Setup OK Dialing and Sending OK Fax Name OK Check the dial toneSet your fax name and fax number Set the printer to receive faxes automatically or manuallySet the number of rings Using the fax softwareCreate a contact list Sending faxes FaxingReceiving faxes Receiving faxes manually Receiving faxes automaticallyTips Wireless networking Information you will need during wireless setupInstalling the printer on a wireless network Using the Wireless Setup Utility Windows onlyConfiguring Wi‑Fi Protected Setup manually What is Wi‑Fi Protected Setup?Using the Wireless Setup Assistant Macintosh only USE the Personal Identification Number PIN Method Using the Embedded Web Server Accessing the Embedded Web ServerCustomizing printer settings Understanding the homeSetup Used Transfer Protocol Secure Https connectionLaunching the shortcuts page using the printer software What are shortcuts?Getting started Creating a shortcutUsing shortcuts on the printer Troubleshooting If Troubleshooting does not solve your problemSetup troubleshooting Before you troubleshootSoftware did not install Recovering the security PIN of the printerReconnect the Printer Power Supply Print job does not print or is missing pagesPrinter is printing blank pages Printer is busy or does not respondCannot delete documents from the print queue Cannot print through USBFax troubleshooting Fax troubleshooting checklistConnection checklist Cannot send faxesCannot receive faxes Wireless troubleshooting Wireless troubleshooting checklistPrinting a network setup Cannot run the fax softwareCannot print over wireless network Locating the printer IP addressFor Macintosh users with an access point For Macintosh users with an AirPort base stationMac OS X version 10.5 or later From the Apple menu, navigate to either of the followingMake Sure the Wireless Port is Selected Try one or more of the followingFor Windows users For Macintosh usersMake Sure Bidirectional Communication is Enabled Ethernet network troubleshootingCannot print to the network printer Edition notice TrademarksOctober Lexmark International, Inc All rights reservedIndex IndexBin extender location
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PRO4000, PRO4000C specifications

The Lexmark PRO4000 and PRO4000C are innovative printers designed primarily for small to medium-sized businesses, offering a blend of high-quality printing and advanced technology. These models are well-known for their superior performance, efficiency, and the durability required in today’s fast-paced work environments.

One of the standout features of the Lexmark PRO4000 series is its speed. The printers can deliver up to 40 pages per minute for monochrome documents, ensuring that large print jobs are completed without unnecessary delays. The PRO4000C, being a color version, also performs impressively, providing vibrant color output while maintaining a fast print speed.

Image quality is paramount in any business setting, and both models excel in this area. They utilize Lexmark’s advanced print technology to produce sharp text and vivid graphics. With a resolution of up to 1200 x 1200 dpi, the PRO4000 and PRO4000C ensure that every document, from reports to marketing materials, is rendered with exceptional clarity and detail.

Another significant technology integrated into these printers is Lexmark’s Unison toner system. This system not only promotes consistent print quality but also simplifies the replacement process. The toners are designed to yield a high number of pages, reducing the frequency of changes and, consequently, the overall cost of ownership.

In terms of connectivity, both models provide a versatile range of options. They support USB, Ethernet, and wireless connectivity, enabling seamless integration into any office network. Additionally, mobile printing capabilities are supported, allowing users to print directly from smartphones and tablets, enhancing convenience and flexibility.

Security is another critical consideration for businesses, and Lexmark has incorporated robust features to protect sensitive information. These printers come equipped with secure print management solutions that require user authentication before jobs can be retrieved, ensuring that confidential documents remain private.

Moreover, the Lexmark PRO4000 series is designed with ease of use in mind. An intuitive touchscreen interface simplifies navigation through various settings and functionalities, allowing users to operate the printer effectively without extensive training.

In summary, the Lexmark PRO4000 and PRO4000C are exceptional printers that combine speed, quality, and advanced technologies to cater to the diverse needs of modern businesses. Their impressive features make them valuable assets for any office setting, promoting productivity and enhancing overall workflow efficiency.
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