Lexmark PRO4000 manual About your printer, Finding information about the printer, Printer models

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About your printer

5

About your printer

Finding information about the printer

The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues as well as solving basic networking and faxing problems.

Note: Some functions are available only in select printer models.

For additional information, see the following:

 

What are you looking for?

Find it here

 

Initial setup instructions

• Quick Setup Sheet

 

 

• Hardware Setup Wizard1

 

Additional setup and instructions for using the

User’s Guide2

 

printer

 

 

 

 

 

Help using the printer software

Software Help installed automatically with the printer

 

 

software.2 Click Help from any printer software program or

 

 

application.

 

 

 

 

The latest supplemental information, updates,

Support Web site—http://support.lexmark.com

 

online customer support, and telephone

 

 

support

 

 

 

 

1Available on the Software and Documentation CD.

2Available on the Software and Documentation CD and on the Lexmark Support Web site at http://support.lexmark.com.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

•Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the printer has been idle for a set amount of time (the Sleep timeout).

•Reduce the screen brightness. Dim the printer display to lower the power consumption of your printer.

•Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus conserving energy and other resources.

Conserving paper

•Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

•Print on both sides of the paper. Two‑sided printing (duplexing) lets you print on both sides of the paper manually or automatically (depending on your printer model).

•Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog, or the printer display (depending on your printer model).

•Use recycled paper.

•Reduce the margins of documents to be printed.

•Scan and save. To avoid printing multiple copies, you can scan documents or photos and save them to a computer program, application, or flash drive for presentation (depending on your printer model).

Conserving ink

•Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are recommended for printing documents that are mostly text.

•Use font types and font settings that require less ink. Most programs or applications let you adjust the darkness of the colors.

•Use high‑yield cartridges. Inks in high‑yield cartridges allow you to print more pages.

•Preview print jobs before printing. Use the preview features found in Toolbars, the Print Preview dialog, or the printer display (depending on your printer model).

Recycling

•Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To

return an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage‑paid bag.

•Recycle the product packaging.

•Recycle your old printer instead of throwing it away.

•Recycle paper from discarded print jobs.

•Use recycled paper.

To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Printer models

The installation software CD that came with your printer works for the following printer models:

•Pro4000

•Pro4000c

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Contents October Pro4000 Series Quick Reference GuideImportant safety information Contents What are shortcuts? Finding information about the printer About your printerMinimizing your printers environmental impact Printer modelsSetting up the printer Printer featuresAbout your printer Page Page Set the time zone, and then press OK Set the time, and then press OKAbout your printer To add a space, press the number Close the ink cartridge access doorUse Understanding the parts of the printerAutomatic Document PictBridge and USBAccess paper jams Connect the printer to the power cord Duplex unitAccess the phone line to send and receive faxes From Tray 2 for certain types of print jobsUsing the printer control panel Using a memory card or flash drive with the printer Using memory cards and flash drivesSupported memory cards and file types Check the Ethernet connection of your printerInserting a flash drive Inserting a memory cardOrdering and replacing supplies Open the ink cartridge access doorOrdering ink cartridges Replacing ink cartridgesMaintaining ink cartridges Cleaning the printhead nozzlesAligning the printhead Moving the printer to another locationSupported operating systems Using the printer softwareInstalling the printer software Using the Macintosh printer software Using the Windows printer softwareSoftware installed during printer installation Launching the Print dialogAccessing Web links Printing Size Recommended paper Weight Set paper type toRecommended paper brands For colorful and high‑coverage documentsPrinting a document Printing using advanced color optionsPrinting on both sides of the paper duplexing automatically For Windows usersPrinting photos from a memory card or flash drive Canceling print jobsPrinting documents from a memory card or flash drive WindowsPrinting from a mobile device What is LexPrint?Supported printers Apple IncMaking copies CopyingMaking a two‑sided duplex copy automatically Tips for copyingCanceling copy jobs Scanning to a local computer ScanningScanning to a network folder Tips for scanningScanning to a flash drive or memory card Scanning directly to e‑mail using the printer softwareScanning Navigate to either of the following Enter the necessary information, and then click AddDo one or more of the following Canceling scan jobsSetting up the e-mail function Canceling an e‑mailSending e-mail Tips for e‑mailingSetup 1 Printer is connected to a dedicated fax line Setting up the printer to faxConnect the printer to the telephone line Scenario 1 Standard telephone lineConnected to different wall jacks Scenario 2 Digital Subscriber Line DSL Scenario 3 VoIP telephone serviceTo connect Setup 1 Printer is connected directly to a cable modemTips for this setup Scenario 5 Country‑ or region‑specific setup Belgium Ireland Spain Denmark Italy Connecting the printer to a non‑RJ‑11 wall jackConnecting the printer to a wall jack in Germany Check the dial tone Setup OK Fax Setup OK Dialing and Sending OK Fax Name OKSet your fax name and fax number Set the printer to receive faxes automatically or manuallyCreate a contact list Using the fax softwareSet the number of rings Receiving faxes FaxingSending faxes Tips Receiving faxes automaticallyReceiving faxes manually Information you will need during wireless setup Wireless networkingInstalling the printer on a wireless network Using the Wireless Setup Utility Windows onlyUsing the Wireless Setup Assistant Macintosh only What is Wi‑Fi Protected Setup?Configuring Wi‑Fi Protected Setup manually USE the Personal Identification Number PIN Method Accessing the Embedded Web Server Using the Embedded Web ServerCustomizing printer settings Understanding the homeTransfer Protocol Secure Https connection Setup UsedWhat are shortcuts? Launching the shortcuts page using the printer softwareGetting started Creating a shortcutUsing shortcuts on the printer If Troubleshooting does not solve your problem TroubleshootingSetup troubleshooting Before you troubleshootRecovering the security PIN of the printer Software did not installReconnect the Printer Power Supply Print job does not print or is missing pagesPrinter is busy or does not respond Printer is printing blank pagesCannot delete documents from the print queue Cannot print through USBFax troubleshooting checklist Fax troubleshootingConnection checklist Cannot send faxesCannot receive faxes Wireless troubleshooting checklist Wireless troubleshootingPrinting a network setup Cannot run the fax softwareLocating the printer IP address Cannot print over wireless networkFor Macintosh users with an AirPort base station For Macintosh users with an access pointMac OS X version 10.5 or later From the Apple menu, navigate to either of the followingTry one or more of the following Make Sure the Wireless Port is SelectedFor Windows users For Macintosh usersCannot print to the network printer Ethernet network troubleshootingMake Sure Bidirectional Communication is Enabled Trademarks Edition noticeOctober Lexmark International, Inc All rights reservedBin extender location IndexIndex
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PRO4000, PRO4000C specifications

The Lexmark PRO4000 and PRO4000C are innovative printers designed primarily for small to medium-sized businesses, offering a blend of high-quality printing and advanced technology. These models are well-known for their superior performance, efficiency, and the durability required in today’s fast-paced work environments.

One of the standout features of the Lexmark PRO4000 series is its speed. The printers can deliver up to 40 pages per minute for monochrome documents, ensuring that large print jobs are completed without unnecessary delays. The PRO4000C, being a color version, also performs impressively, providing vibrant color output while maintaining a fast print speed.

Image quality is paramount in any business setting, and both models excel in this area. They utilize Lexmark’s advanced print technology to produce sharp text and vivid graphics. With a resolution of up to 1200 x 1200 dpi, the PRO4000 and PRO4000C ensure that every document, from reports to marketing materials, is rendered with exceptional clarity and detail.

Another significant technology integrated into these printers is Lexmark’s Unison toner system. This system not only promotes consistent print quality but also simplifies the replacement process. The toners are designed to yield a high number of pages, reducing the frequency of changes and, consequently, the overall cost of ownership.

In terms of connectivity, both models provide a versatile range of options. They support USB, Ethernet, and wireless connectivity, enabling seamless integration into any office network. Additionally, mobile printing capabilities are supported, allowing users to print directly from smartphones and tablets, enhancing convenience and flexibility.

Security is another critical consideration for businesses, and Lexmark has incorporated robust features to protect sensitive information. These printers come equipped with secure print management solutions that require user authentication before jobs can be retrieved, ensuring that confidential documents remain private.

Moreover, the Lexmark PRO4000 series is designed with ease of use in mind. An intuitive touchscreen interface simplifies navigation through various settings and functionalities, allowing users to operate the printer effectively without extensive training.

In summary, the Lexmark PRO4000 and PRO4000C are exceptional printers that combine speed, quality, and advanced technologies to cater to the diverse needs of modern businesses. Their impressive features make them valuable assets for any office setting, promoting productivity and enhancing overall workflow efficiency.
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