Olivetti 18MF Basic Scanning Procedure, Scan to E-mail, Recipient Entry from the Operation Panel

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Basic Operation

Basic Scanning Procedure

You can scan documents and send them to e-mail addresses or a folder. The folder can be on a PC or FTP server. The recipients address can be entered from an internal address book, external address book (LDAP) or using a one-touch key. Refer to the Advanced Operation Guide for the registration method to an address book and one-touch keys.

The scanner can be operated from a PC connected locally through a USB connection using a TWAIN driver contained in attached CD-ROM.

The format of the scanned image is selectable. The initial format is PDF.

Scan to E-mail

The following procedure explains the method for attaching scan data to e-mail for transmission.

Scan to e-mail works within the following environments:

•It must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

•The SMTP settings must be completed. Use Embedded Web Server, to register the IP address and the host name of the SMTP server. Refer to the Advanced Operation Guide.

•There may be a times where transmission is not possible due to the size of each e-mail item.

Recipient Entry from the Operation Panel

An e-mail address is entered directly from the operation panel, and the procedure to transmit is explained. Refer to Recipient Selection from Address Book on page 4-10for the procedure for using the Address Book and to the Advanced Operation Guide for information on registering an address in the address book.

1 Press Send.

2 Press W.

OPERATION GUIDE

4-9

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Contents Copia 18MF Publication Issued by Advanced Operation Guide Making Full Use of This Machine’s Advanced FunctionsTo the Advanced Operation Contents Index Regarding Tradenames Legal and SafetyLegal Restriction On Copying Legal and SafetyAgfa Japan License Agreement Vii Low Power ModeEnergy Star Program Auto SleepPaper Recycling SymbolsViii Operation Guide Important Please Read First Other Precautions Installation PrecautionsEnvironment Handling of Plastic Bags Power Supply/Grounding the MachineXii Xiii Precautions for UseXiv Other Precautions Xvi Laser Safety EuropeXvii Operation Guide This guide Installation GuideIntroduction Guides includedConvention Description Example ConventionsPage Main Body Machine PartsMachine Parts Operation Guide Messages, on Operation PanelReference Meaning Number Message DisplayOperation Guide Loading Paper Into a Cassette Loading PaperAdvanced Operator Guide Loading Paper Loading Paper on the MP Tray Adjusting the Paper Stopper for Folio or Oficio II SizeOpen the MP tray towards you until it click Using the Face-up Tray Operation Guide Preparations Connecting the CablesConnecting the Network Cable Connecting the Parallel or USB CableTurning the Machine On Connecting the Power CordPreparations TCP/IP Setting Accessing Menu ItemsSystem Setting Network SettingRegistering the IP Address Network SettingsRegistering the Subnet Mask Registering the Default Gateway Date and Time SettingsSetting the Time Zone Setting the Current Date and Time Summer Time SettingSetting Default Operation ModeCommon Setting Default OperatKeys Used for Entering Characters Character EntryType Available Characters Key Entry mode Available charactersAvailable Characters List of Character AssignmentsEntering Characters Selecting Message Language Other SettingsOperation Guide Mode Description Basic Copying ProcedureBasic Operation Basic Operation Press Stop/Clear . The Pausing Job List Canceling CopyCancel Job. Are you sure? is displayed. Press left Select Standard Zoom Zoom CopiesVariable Zoom Press Function Collate ModePrint Override Mode Auto Sleep Low Power ModeScan to E-mail Basic Scanning ProcedureRecipient Entry from the Operation Panel Recipient Selection from Address Book Entering a Recipient Address from the Operation Panel Scan to FolderRecipient Selection from Address Book Recipient Selection from One-Touch Keys Selecting Color Scan ModeScan with Twain Driver Operation Guide Basic Printing ProcedureInstalling the Printer Driver Printing from Application SoftwareOnline Help Messages MaintenanceCleaning the Machine Toner Container ReplacementReplacing Toner Container MaintenanceShake the new toner container horizontally Refer to Cleaning the Charger Registration Roller onOr 6 times to distributed the toner inside Cleaner Home Position Cleaning the Charger and the Registration RollerService Setting Reinstalling the Transport PinTransport Mode Operation Guide Symptom Check Item Corrective Action Reference TroubleshootingGeneral Guidelines Cleaner Home POSITION? TroubleshootingMessage Procedure Reference Maintenance and Error MessagesSelect Message Procedure Message Procedure Reference MP Tray and Inside Machine Jam Location IndicatorsIndicator Meaning Reference Paper JamPins on both sides with the guides inside Face-up Tray CassetteOptional Document Processor Open the document processor Operation Guide Specification SpecificationsRefer to Appendix in Advanced Operation Guide Copying Functions SpecificationsPrinting Functions Document Processor Option Environmental SpecificationsPaper Feeder Option Index INDEX-2 Operation Guide Information