Toshiba GD-1220 manual Bulletin Board 3.RELAY Confidential, Print Mailbox

Page 124

4 SYSTEM FUNCTIONS

Sending data in confidential / bulletin board mailbox (remote hub)

How to send a document data into a confidential mailbox or a bulletin board mailbox on the remote hub unit is explained here.

A maximum of single-page 999 documents can be stored in one confidential/bulletin board mail- box.

(However, it may be restricted depending on the amount of free space on the memory in this equipment.)

1 Press the [FAX] button on the control panel.

2 Place the original(s) and set the transmission condi- tions.

y P.32 “When setting originals on the glass”

y P.35 “When using the Auto- matic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional)”

yP.36 “Setting the Transmis- sion Conditions”

3	Press the		key.


	y "MAILBOX" screen appears.

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

4 Select the desired mailbox type using the or button and press the [ENTER] button.

[1. CONFIDENTIAL]:

If a new data is input in this box under the same box number where another data exists, the new data will be added to the existing data.

[2. BULLETIN BOARD]:

If a new data is input in this box under the same box number where another data exists, the new data will overwrite the existing data.

[3. RELAY]/[4. MAILBOX SETUP]: Not used in this operation.

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD 3.RELAY

CONFIDENTIAL

1.PRINT MAILBOX

2.TX TO MAILBOX 3.POLL FROM MAILBOX

122 Mailbox Communication

Image 124

Contents Operators Manual for Facsimile Function Page For U.S.A. only Toshiba America Business SOLUTIONS, INC For Canada onlyToshiba of Canada Limited For NEW Zealand onlyToshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 106 111140 154Default Settings for Fax Functions 175 Default Settings for List & Report Output 207Remote Service Automatic Supplies Order 250 Overview of Menu Operation 156Contents Disclaimer Notice PorationGeneral Precautions Power failure 2006-04-10Resolutionstandard COMM.OPTION When power failure occursBefore Using FAX Description of Each ComponentDescription of Each Component Front / Right sideLeft side / Inner side Control Panel Contrast adjustment volume Alarm lampSelecting button A/B/C LCD screenCancel button Original mode buttonDensity adjustment buttons Enter buttonExternal Keyboard optional Flip Panel One Touch keys 1 toFunction keys Keyboard Message LCD Screen Connecting CablesEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Setting the Transmission Conditions Checking and Canceling the CommunicationsSending a Fax Preparation for TransmissionPage Transmission Mode Sending a FaxDelayed Communications Quality TransmissionCover Sheet Sub-address CommunicationsPolling Transmission Transmission after ScanSwitching to the Fax Mode Enter TEL NUMBERMAX128 Resolution Standard Fine Ultra FinePreparation for Transmission Enter TEL NUMBERMAX128Setting About OriginalsOriginal size/Original scanning range Original scanning areaSetting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Resolution Setting the Transmission ConditionsResolution Original Original mode Automatic exposure mode Manual exposure modeExposure ButtonSetting the Scanning Conditions for Each Press the FAX button on the control panelPlace the original on the glass Glass Set the transmission conditionsMode and exposure Select Complete usingSelect the desired original ButtonResolutionstandard Specifying the Remote FaxKeypad Dialing Direct Entry with Digital Keys 123456 2006-04-10 100%When setting originals on the glass When using the Reversing Automatic Document Feeder optional009 2006-04-10 1106 M 100%One Touch Key Dialing Place the originals and set the transmission conditionsPress the desired One Touch key 01 to ONE Touch NumberOffice 2006-04-10 1243 M 100%Number not listed Select original size LD 3.LT-R One Touch key 01 toAbbreviated Dialing Telephone Numbers ListABB. Number Search Name 3.GROUP Number007 Telephone Numbers List ABB. NumberMadrid Office Alphabet Dialing 085Search Name Group NumberUsing the keyboard on Ton Select the desired remote Fax usingFlip Panel or the digital Keys on the control panelTelephone Numbers List ABB. Number 2.SEARCH Name Group DialingGroup Number 0001 Telephone Numbers List Group NumberDivision 0088 Memory TransmissionFile Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 Presston. the Monitor but On-hook TransmissionDial tel number 2006-04-10 100% Transmit Communicating SettingReceive Communicating JOB Number Off-hook Transmission External Telephone Dialing Pick up the handset of the external telephoneSending a Tone Replace the handset of the external telephoneRedialing Reception Mode Setting of the automatic reception modeUsing the or but- ton, and then press the Enter button Receiving a FaxReception Mode FAX SetupAuto Receive Setting of the manual reception mode Reception Mode 1.AUTO ReceiveManual Reception Manual ReceiveStart button Select 2. Receive using If you hear a tone Fax signal, press the FAX buttonReceiving a fax manually Setting RX printing during default setup Paper priority when there is no same size paper PriorityEuropean size Receiving a Fax Receiving a Fax Checking and Canceling the Communications Checking the Communications during TransmissionPress the FAX button on the control panel Press the key ReserveUsing the or but- ton Checking the transmission results on the LCD screenPress the FAX button on the control panel Key Print DetailReception list/Communication report Canceling Transmissions Canceling Memory Transmissions during transmissionCanceled using Select 1. YES usingCanceling Direct Transmission Cancel this JOB?Canceling Reserved Memory Transmissions Checking and Canceling the Communications Batch Transmission Communication OptionsFunction Keys Communication Options ECMHow to set the communication options Select 2. on usingPress the FAX button on the control panel Button Enter buttonNot allowed now Menu ListSorry not possible Sending Two-sided Originals Tions. P.36Press the button to dis- play the communication option menu Duplex Sending OFFDuplex Sending OFF Press the Start buttonBatch Transmission Function Batch TransmissionFunction Keys Description of 22 function keysSend After Chain Dial Communication Example of chain dial communicationDelayed Transmit Time Delayed transmission Time designationPress the FAX button on the control panel Press the button Delayed Transmit Time Hhmm 0810AMDirect transmission Select 1. YES using the or button and press Enter buttonDirect Transmit 1.YES Quality TX Low speed transmission14400 BPS 9600 BPS Cover sheet registration Cover Sheet FormatPrint Cover Sheet Enter Remote Name Cover SheetAttaching cover sheet Cover Sheet Enter Your Name Cover Sheet TransmitPrint Cover sheet which has been registered is printed outPriority transmission Used in other jobRecovery transmission Using ButtonDelete Select the desired jobChange TEL Number Single TransmitJob is sent 456789 Invalid department codeDELETE? Selected job is erased from memorySUB Address Transmission with sub-addressDesignating sub-address Passwordpwd PWDMAX20 SUB Address SUB Address CompleteSUB Addresssub Selective PollingsepFeature not enabled Secure receptionSecure RX StartCanceling secure reception manual cancellation Secure RX 1.STARTSecure RX Security Code Invalid numberSend After Scan 1.OFF When Memory Full Send after scanSend After Scan Delete Scan PagesPIN mask Enter the PIN number using the digital keys 123456 2006-04-10 1100 M 100%123456+ 2006-04-10 123456+$$$$$ 2006-04-10 1100 M 100%On the control panel 009 001 099%Function Keys Multi-address Transmission Broadcasting 106 Mailbox Communication 111Polling Communications 140 Department Management/Account Code 154Multi-address Transmission Broadcasting Types of Multi-address TransmissionMulti-key Quick Broadcast transmission Press KeyNext Destination Specify the remote FaxesReview List DELETE? ONE Touch Delete Modify Multi GroupComplete Multi Group DeletemodifyGroup Broadcast transmission Transmission startsNext Destination Review List Presskey. the Speed DialTelephone Number List ABB. Number 2.SEARCH Name Telephone Numbers List Group NUMBER1-1999 Group Number0002 Europe DivisionMailbox Communication Types of MailboxMailbox communication condition Mailbox SetupConfidential Mailbox Setupconfidential Mailbox TypeBulletin Board 3.RELAY To 20 digits with the digitalAlready assigned 12345678Setting up relay mailbox Mailbox SetupMailbox Setup 3.MAILBOX Delete Mailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN BoardMailbox Setuprelay NEW Mailbox NUMBERMAX20 Mailbox SetuprelayMailbox Setuprelay Modify RetainRelay END Number Press Speed Dial KEY or ONE Touch KEY Specifynal. the relay end termiRelay END Number ONE Touch Relay END NumberDelete Retain Relay END Number ONE TouchBulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAY Deleting mailboxMailbox Delete Delete Mailbox Number Mailbox not emptyComplete Print Mailbox Bulletin Board 3.RELAY ConfidentialTX to Mailbox 3.POLL from Mailbox TX to Mailbox Confidential 1.PRINT MailboxPoll from Mailbox Specify the remote Fax and start transmission Confidential 2.TX to Mailbox 3.POLL from Mailbox Input to MailboxInput Confidential Input Bulletin Board Reserving the document startsConfidential 1.PRINT Mailbox 2.TX to Mailbox Bulletin Board 3.RELAY MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printconfidential PASSWORDMAX20 Printingstarts. the documentCancel Mailbox Cancelconfidential Cancelconfidential PASSWORDMAX20 CancelledRelay Mailbox YES Specify the remote Fax and start transmission Polling Communications Types of Polling CommunicationsPolling reservation PollingPolling Reserve SecurityoffSecurityon Secure TEL Number onPolling Secure TEL NUMBERMAX20 Polling Complete SecurityoffSecurityoff Secure TEL Number on Polling ADD RetainScanning the polling docu Scanning to MemoryMent starts JOB Number XXX Scanning YYY Residual Memory ZZZ%Public fax mailbox Press ButtonPROG. CONT. Poll Polling Reserve 1.POLLING Public FAX MailboxResolution Standard Individual polling receptionPublic FAX Mailbox JOB NumberPROG. CONT. Poll Polling Polling Security CODE?Polling JOB Number 026Multi-polling reception Polling Security CodeEnter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? Continuous polling 004New York Office 001 Communication startsPROG. CONT. Poll Select 3. END using the or button and press Enter buttonEND WED Duration30MIN Interval 10MINEnter TEL Numbers Security OFFADD Next Number Department Management/Account Code Description of Function Department managementAccount code Enter department code 2006-04-10 1106 M 100%Default Settings for Fax Functions 175 156Character Entry 157 Entering the Remote Fax Number 161How to select each menu How to cancel menu operationOverview of Menu Operation Navigating Menu OperationCharacter Entry Buttons and Keys used for Character EntrySpecial character table Entering & Correcting Characters Entering characters Correcting characters enteredPress the G key while pressing the Shift key Entering the Remote Fax Number Abbreviated Dial NumbersEntering abbreviated dial numbers ABB. NumbersSelect 2. Name using Or button and press the Enter button NameCOMM. Options ABB. Number Enter ID NAMEMAX20Complete Name TEL Number COMM. OptionsEnter 2nd TEL Number To set 2nd TEL numberCOMM. Options COMM. Options 1.OFF COMM. Options 1.COMPLETEName TEL Number ABB. Number Press the desired One Touch keyOne Touch Key Dial Numbers NEW York Office Already assignedONE Touch KEY Returns to the screen to enter an abbreviated num- berEntering one touch key dial numbers ONE Touch NumbersNumber COMM. Options ONE Touch KEY Enter ID NAMEMAX20 TEL Number2nd TEL Number 5.COMM. Options ONE Touch KEY Enter TELDelayed Comm .TX Report ONE Touch KEY TEL Number Name TEL NumberCOMM. Options ONE Touch KEY COMM. Options OFF COMM. Options 1.COMPLETEONE Touch KEY Press ONE Touch KEY Name TEL Number ONE Touch KEYReturns to the screen to register One Touch key Entering group dialing numbers Group Number DialingGroup Numbers Group Number Toshiba Group Number Delete ModifyGroup Number 1.COMPLETE 2.NAME Destinations Group Number Complete NameGroup Number Enter ABB. Number Or ONE Touch KEY 005Group Number ABB. Number To confirm the remote locations registered to a groupChicago Office ADD Next Number Review List Name DestinationsPress the desired One Touch key to assign a group Press ONE Touch KEY To Enter or Setto Skip Group NumberDefault Settings for Fax Functions Description of Fax FunctionsLine monitor Press the FAX button to return to the Fax basic screenReception interval Receive Interval Interval 15MIN 0MINECM Document mode Auto Dial typeLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 General Setting Redial modeRedial Mode Counter Redial Mode Interval 15MIN 01MIN Redial Mode 1.INTERVALRedial Mode Counter CounterTo set the automatic reception mode as the default setting Manual Receive Auto Receive Ring DelayManual Receive Reception Mode Auto Receive FAX Setup 06.REDIAL Mode 07.RECEPTION ModeTo set the manual reception mode as the default setting Memory TXFAX Setup 07.RECEPTION Mode 08.MEMORY TX Security TXMemory TX OFF Security TXFAX Setup 08.MEMORY TX 09.SECURITY TX Cover sheetSecurity TX Cover SheetPlace the cover sheet origi- nal and press the Start button On Cover ImageCover Sheet Press Start to Store Copy Setup Default SettingsFAX Setup FAX Setup 09.SECURITY TX 10.COVER Sheet Recovery TransmitRecovery Transmit 1.OFF Recovery Transmit StoreFAX Setup 10.COVER Sheet 11.RECOVERY Transmit TTI Transmit Terminal ID printTTI OFF FAX Setup 11.RECOVERY Transmit 12.TTISend After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan Pages Send After Scan 01.DIAL During Scan 02.DIAL After ScanFAX Setup 12.TTI Send After Scan SeparatorAccount Code Account Code 1.OFFSeparator FAX Setup Send After Scan 14.ACCOUNT CodeSeparator FAX Setup 14.ACCOUNT Code 15.SEPARATOR Secure RXSecurity Code ActivateActivate Start TimeThursday Period END TimeALL DAY FAX Setup 15.SEPARATOR page 16.SECURE RX Memory receptionDesignated Time Period Memory RXFAX Setup 16.SECURE RX 17.MEMORY RX Reduction printingMemory RX OFF ReductionFAX Setup 17.MEMORY RX 18.REDUCTION Discard printingReduction OFF DiscardDiscard OFF FAX Setup 18.REDUCTION 19.DISCARD Privileged receptionPrivileged RX Privileged RXRTI Remote Terminal ID Print Received data TTI header RTI footer Print Print areaFAX Setup 19.DISCARD 20.PRIVILEGED RX Select 21. RTI using Or button and press the Enter buttonRTI Registering the Terminal ID Description of the Terminal IDTerminal ID entry Press the User FUNC- Tions buttonTerminal ID Initial SetupList. P.237 Function list Default Settings for List & Report Output Reports & ListJournal Manual OutputManual Output TX & RX JournalTX Journal 3.RX Journal Automatic Journal OFFCommunication report setting Reports & List 01.JOURNALCommunication Report Reception ListTX Report On ErrorMEMORY-TX Report Communication Report 01.TX Report 02.MEMORY-TX Report MULTI-ADD ReportMULTI-ADD Report 1.ALWAYS Multipoll ReportOn Error 3.OFF Relay Originator ReportRelay Originator Report 1.ALWAYS Relay Station ReportTo set the default setting for relay TX end terminal report Print 1st PG IMAGE?Relay END Report Relay END Report 1.ALWAYSReception list setting Reports & List 01.JOURNAL Communication ReportReception List Local Mailbox ListLocal Mailbox List Printing procedure Printing ListTypes of Lists Transmission/Reception journal Print NumberPrint Format Communication Mode Indication JbigError code table Error Code Description RemedyReception list/Communication report TX Report AlwaysPerform transmission operation Printing reception listList and report print format Transmission reportMemory transmission report Multi-address transmission report Relay transmission originator report Relay box numberRelay station report Relay transmission relay station report Relay transmission relay end terminal report Multi-polling report Telephone number is indicatedList to confirm the contents stored in memory Select 02. Lists using Press the User FUNC- Tions button on the con- trol panelLists ITU MailboxMail box number Max digits Ton By NameABB. Numbers 3.GROUP Numbers Dialer listAlphabetical sort list FAX NUMBER/E-MAIL AddressAbbreviated dial number list Transmission Speed IndicationGroup number list One touch number list Mailmode ATTFunction list Press the User FUNC- Tion button on the control panelLists 1.DEPARTMENT Code FunctionFunction List Menu list User Functions Lists 03.INITIAL SetupMenu List Menu List Program Power failure list File NBR Function Mail From Date TimePrinting List Troubleshooting Troubleshooting 244Error Message TroubleshootingError Message Cause Remedy Troubleshooting Transmission Trouble Trouble Check PointReception Trouble Troubleshooting Remote Service Automatic Supplies Order 250 Specifications 251Automatic Supplies Order Setting 250 This section describes the following articlesRemote Service Automatic Supplies Order Automatic Supplies Order SettingSpecifications JBIG/MMR/MR/MHSpecifications Index 235 181 Index Page GD-1220

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