Toshiba GD-1220 Sending a Fax, Preparation for Transmission, About Originals, Receiving a Fax

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BASIC FUNCTIONS
This section describes the basic functions such as how to transmit or receive a Fax document.
Sending a Fax	27
Transmission Mode	27
Preparation for Transmission	30
Switching to the Fax Mode	30
About Originals	31
Original size/Original scanning range	31
Setting Originals	32
Setting the Transmission Conditions	36
Setting the Transmission Conditions	36
Setting the Scanning Conditions for Each Page	39
Specifying the Remote Fax	41
Keypad Dialing (Direct Entry with Digital Keys)	41
One Touch Key Dialing	43
Abbreviated Dialing	46
Alphabet Dialing	48
Group Dialing	50
Memory Transmission	52
On-hook Transmission	54
Off-hook Transmission (External Telephone Dialing)	56
Redialing	58
Receiving a Fax	59
Reception Mode	59
Automatic Reception	59
Manual Reception	61
Relationship between Original and Paper	62
When Both the Reduction Print and Discard Print are set to ON	66
Checking and Canceling the Communications	68

Checking the Communications during Transmission	68
Checking the Transmission Results	69

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Contents Operators Manual for Facsimile Function Page For U.S.A. only For Canada only Toshiba America Business SOLUTIONS, INCFor NEW Zealand only Toshiba of Canada LimitedToshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 154 106111 140Overview of Menu Operation 156 Default Settings for Fax Functions 175Default Settings for List & Report Output 207 Remote Service Automatic Supplies Order 250Contents Poration Disclaimer NoticeWhen power failure occurs General PrecautionsPower failure 2006-04-10 Resolutionstandard COMM.OPTIONDescription of Each Component Before Using FAXFront / Right side Description of Each ComponentLeft side / Inner side Control Panel LCD screen Contrast adjustment volumeAlarm lamp Selecting button A/B/CEnter button Cancel buttonOriginal mode button Density adjustment buttonsFlip Panel One Touch keys 1 to External Keyboard optionalFunction keys Keyboard Connecting Cables Message LCD ScreenEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Preparation for Transmission Setting the Transmission ConditionsChecking and Canceling the Communications Sending a FaxPage Sending a Fax Transmission ModeSub-address Communications Delayed CommunicationsQuality Transmission Cover SheetTransmission after Scan Polling TransmissionEnter TEL NUMBERMAX128 Switching to the Fax ModeEnter TEL NUMBERMAX128 Resolution Standard Fine Ultra Fine Preparation for TransmissionOriginal scanning area SettingAbout Originals Original size/Original scanning rangeSetting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Setting the Transmission Conditions ResolutionResolution Original Original mode Button Automatic exposure modeManual exposure mode ExposureGlass Set the transmission conditions Setting the Scanning Conditions for EachPress the FAX button on the control panel Place the original on the glassButton Mode and exposureSelect Complete using Select the desired original123456 2006-04-10 100% ResolutionstandardSpecifying the Remote Fax Keypad Dialing Direct Entry with Digital Keys2006-04-10 1106 M 100% When setting originals on the glassWhen using the Reversing Automatic Document Feeder optional 009Place the originals and set the transmission conditions One Touch Key Dialing2006-04-10 1243 M 100% Press the desired One Touch key 01 toONE Touch Number OfficeOne Touch key 01 to Number not listed Select original size LD 3.LT-RSearch Name 3.GROUP Number Abbreviated DialingTelephone Numbers List ABB. NumberTelephone Numbers List ABB. Number 007Madrid Office Group Number Alphabet Dialing085 Search NameKeys on the control panel Using the keyboard onTon Select the desired remote Fax using Flip Panel or the digitalGroup Dialing Telephone Numbers List ABB. Number 2.SEARCH NameGroup Number Telephone Numbers List Group Number 0001Division Memory Transmission 0088File Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 On-hook Transmission Presston. the Monitor butDial tel number 2006-04-10 100% Communicating Setting TransmitReceive Communicating JOB Number Pick up the handset of the external telephone Off-hook Transmission External Telephone DialingReplace the handset of the external telephone Sending a ToneRedialing Receiving a Fax Reception ModeSetting of the automatic reception mode Using the or but- ton, and then press the Enter buttonFAX Setup Reception ModeAuto Receive Manual Receive Setting of the manual reception modeReception Mode 1.AUTO Receive Manual ReceptionIf you hear a tone Fax signal, press the FAX button Start button Select 2. Receive usingReceiving a fax manually Setting RX printing during default setup Priority Paper priority when there is no same size paperEuropean size Receiving a Fax Receiving a Fax Reserve Checking and Canceling the CommunicationsChecking the Communications during Transmission Press the FAX button on the control panel Press the keyPrint Detail Using the or but- tonChecking the transmission results on the LCD screen Press the FAX button on the control panel KeyReception list/Communication report Select 1. YES using Canceling TransmissionsCanceling Memory Transmissions during transmission Canceled usingCancel this JOB? Canceling Direct TransmissionCanceling Reserved Memory Transmissions Checking and Canceling the Communications Communication Options Batch TransmissionFunction Keys ECM Communication OptionsEnter button How to set the communication optionsSelect 2. on using Press the FAX button on the control panel ButtonMenu List Not allowed nowSorry not possible Duplex Sending OFF Sending Two-sided OriginalsTions. P.36 Press the button to dis- play the communication option menuPress the Start button Duplex Sending OFFFunction Batch Transmission Batch TransmissionDescription of 22 function keys Function KeysSend After Example of chain dial communication Chain Dial CommunicationDelayed transmission Time designation Delayed Transmit TimePress the FAX button on the control panel Press the button 0810AM Delayed Transmit Time HhmmSelect 1. YES using the or button and press Enter button Direct transmissionDirect Transmit 1.YES Low speed transmission Quality TX14400 BPS 9600 BPS Cover Sheet Format Cover sheet registrationCover Sheet Print Cover Sheet Enter Remote NameAttaching cover sheet Cover sheet which has been registered is printed out Cover Sheet Enter Your NameCover Sheet Transmit PrintUsed in other job Priority transmissionSelect the desired job Recovery transmissionUsing Button DeleteSingle Transmit Change TEL NumberJob is sent Selected job is erased from memory 456789Invalid department code DELETE?Transmission with sub-address SUB AddressDesignating sub-address Selective Pollingsep Passwordpwd PWDMAX20 SUB AddressSUB Address Complete SUB AddresssubStart Feature not enabledSecure reception Secure RXInvalid number Canceling secure reception manual cancellationSecure RX 1.START Secure RX Security CodeDelete Scan Pages Send After Scan 1.OFF When Memory FullSend after scan Send After ScanPIN mask 123456+$$$$$ 2006-04-10 1100 M 100% Enter the PIN number using the digital keys123456 2006-04-10 1100 M 100% 123456+ 2006-04-10009 001 099% On the control panelFunction Keys Department Management/Account Code 154 Multi-address Transmission Broadcasting 106Mailbox Communication 111 Polling Communications 140Press Key Multi-address Transmission BroadcastingTypes of Multi-address Transmission Multi-key Quick Broadcast transmissionSpecify the remote Faxes Next DestinationReview List Deletemodify DELETE? ONE TouchDelete Modify Multi Group Complete Multi GroupPresskey. the Speed Dial Group Broadcast transmissionTransmission starts Next Destination Review ListEurope Division Telephone Number List ABB. Number 2.SEARCH NameTelephone Numbers List Group NUMBER1-1999 Group Number 0002Types of Mailbox Mailbox CommunicationMailbox Setup Mailbox communication conditionConfidential To 20 digits with the digital Mailbox SetupconfidentialMailbox Type Bulletin Board 3.RELAY12345678 Already assignedMailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN Board Setting up relay mailboxMailbox Setup Mailbox Setup 3.MAILBOX DeleteRetain Mailbox Setuprelay NEW Mailbox NUMBERMAX20Mailbox Setuprelay Mailbox Setuprelay ModifySpecifynal. the relay end termi Relay END Number Press Speed Dial KEY or ONE Touch KEYRetain Relay END Number ONE Touch Relay END Number ONE TouchRelay END Number DeleteDeleting mailbox Bulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAYMailbox Delete Mailbox not empty Delete Mailbox NumberComplete Bulletin Board 3.RELAY Confidential Print MailboxTX to Mailbox 3.POLL from Mailbox Confidential 1.PRINT Mailbox TX to MailboxPoll from Mailbox Specify the remote Fax and start transmission Input to Mailbox Confidential 2.TX to Mailbox 3.POLL from MailboxInput Confidential Reserving the document starts Input Bulletin BoardBulletin Board 3.RELAY Mailbox Confidential 1.PRINT Mailbox 2.TX to MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printingstarts. the document Printconfidential PASSWORDMAX20Cancel Mailbox Cancelconfidential Cancelled Cancelconfidential PASSWORDMAX20Relay Mailbox YES Specify the remote Fax and start transmission Polling Polling CommunicationsTypes of Polling Communications Polling reservationSecure TEL Number on Polling ReserveSecurityoff SecurityonADD Retain Polling Secure TEL NUMBERMAX20Polling Complete Securityoff Securityoff Secure TEL Number on PollingJOB Number XXX Scanning YYY Residual Memory ZZZ% Scanning the polling docuScanning to Memory Ment startsPublic FAX Mailbox Public fax mailboxPress Button PROG. CONT. Poll Polling Reserve 1.POLLINGJOB Number Resolution StandardIndividual polling reception Public FAX Mailbox026 PROG. CONT. Poll PollingPolling Security CODE? Polling JOB NumberPolling Security Code Multi-polling receptionEnter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? Communication starts Continuous polling004 New York Office 001Select 3. END using the or button and press Enter button PROG. CONT. PollEND Interval 10MIN WEDDuration 30MINSecurity OFF Enter TEL NumbersADD Next Number Enter department code 2006-04-10 1106 M 100% Department Management/Account CodeDescription of Function Department management Account codeEntering the Remote Fax Number 161 Default Settings for Fax Functions 175156 Character Entry 157Navigating Menu Operation How to select each menuHow to cancel menu operation Overview of Menu OperationButtons and Keys used for Character Entry Character EntrySpecial character table Correcting characters entered Entering & Correcting Characters Entering charactersPress the G key while pressing the Shift key ABB. Numbers Entering the Remote Fax NumberAbbreviated Dial Numbers Entering abbreviated dial numbersEnter ID NAMEMAX20 Select 2. Name using Or button and press the Enter buttonName COMM. Options ABB. NumberTo set 2nd TEL number Complete Name TEL NumberCOMM. Options Enter 2nd TEL NumberPress the desired One Touch key COMM. OptionsCOMM. Options 1.OFF COMM. Options 1.COMPLETE Name TEL Number ABB. NumberReturns to the screen to enter an abbreviated num- ber One Touch Key Dial NumbersNEW York Office Already assigned ONE Touch KEYONE Touch Numbers Entering one touch key dial numbersONE Touch KEY Enter TEL Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20TEL Number 2nd TEL Number 5.COMM. OptionsCOMM. Options OFF COMM. Options 1.COMPLETE Delayed Comm .TX Report ONE Touch KEY TEL NumberName TEL Number COMM. Options ONE Touch KEYName TEL Number ONE Touch KEY ONE Touch KEY Press ONE Touch KEYReturns to the screen to register One Touch key Group Number Dialing Entering group dialing numbersGroup Numbers Group Number Complete Name Group Number ToshibaGroup Number Delete Modify Group Number 1.COMPLETE 2.NAME DestinationsTo confirm the remote locations registered to a group Group Number Enter ABB. Number Or ONE Touch KEY005 Group Number ABB. NumberChicago Office Press ONE Touch KEY To Enter or Setto Skip Group Number ADD Next Number Review ListName Destinations Press the desired One Touch key to assign a groupPress the FAX button to return to the Fax basic screen Default Settings for Fax FunctionsDescription of Fax Functions Line monitorReceive Interval Interval 15MIN 0MIN Reception intervalECM Document mode Dial type AutoLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 Redial mode General SettingRedial Mode Counter Counter Redial Mode Interval 15MIN 01MINRedial Mode 1.INTERVAL Redial Mode CounterManual Receive Auto Receive Ring Delay To set the automatic reception mode as the default settingManual Receive Memory TX Reception Mode Auto ReceiveFAX Setup 06.REDIAL Mode 07.RECEPTION Mode To set the manual reception mode as the default settingSecurity TX FAX Setup 07.RECEPTION Mode 08.MEMORY TXSecurity TX Memory TX OFFCover Sheet FAX Setup 08.MEMORY TX 09.SECURITY TXCover sheet Security TXOn Cover Image Place the cover sheet origi- nal and press the Start buttonCover Sheet Press Start to Store Default Settings Copy SetupFAX Setup Recovery Transmit Store FAX Setup 09.SECURITY TX 10.COVER SheetRecovery Transmit Recovery Transmit 1.OFFTTI Transmit Terminal ID print FAX Setup 10.COVER Sheet 11.RECOVERY TransmitFAX Setup 11.RECOVERY Transmit 12.TTI TTI OFFSend After Scan Send After Scan 01.DIAL During Scan 02.DIAL After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan PagesAccount Code 1.OFF FAX Setup 12.TTI Send After ScanSeparator Account CodeFAX Setup Send After Scan 14.ACCOUNT Code SeparatorSeparator Activate FAX Setup 14.ACCOUNT Code 15.SEPARATORSecure RX Security CodeStart Time ActivateEND Time Thursday PeriodALL DAY Memory RX FAX Setup 15.SEPARATOR page 16.SECURE RXMemory reception Designated Time PeriodReduction FAX Setup 16.SECURE RX 17.MEMORY RXReduction printing Memory RX OFFDiscard FAX Setup 17.MEMORY RX 18.REDUCTIONDiscard printing Reduction OFFDiscard OFF Privileged RX FAX Setup 18.REDUCTION 19.DISCARDPrivileged reception Privileged RXReceived data TTI header RTI footer Print Print area RTI Remote Terminal ID PrintSelect 21. RTI using Or button and press the Enter button FAX Setup 19.DISCARD 20.PRIVILEGED RXRTI Press the User FUNC- Tions button Registering the Terminal IDDescription of the Terminal ID Terminal ID entryInitial Setup Terminal IDList. P.237 Function list Manual Output Default Settings for List & Report OutputReports & List JournalAutomatic Journal OFF Manual OutputTX & RX Journal TX Journal 3.RX JournalReception List Communication report settingReports & List 01.JOURNAL Communication ReportOn Error TX ReportMEMORY-TX Report Multipoll Report Communication Report 01.TX Report 02.MEMORY-TX ReportMULTI-ADD Report MULTI-ADD Report 1.ALWAYSRelay Station Report On Error 3.OFFRelay Originator Report Relay Originator Report 1.ALWAYSRelay END Report 1.ALWAYS To set the default setting for relay TX end terminal reportPrint 1st PG IMAGE? Relay END ReportLocal Mailbox List Reception list settingReports & List 01.JOURNAL Communication Report Reception ListLocal Mailbox List Print Number Printing procedurePrinting List Types of Lists Transmission/Reception journalPrint Format Jbig Communication Mode IndicationError Code Description Remedy Error code tablePrinting reception list Reception list/Communication reportTX Report Always Perform transmission operationTransmission report List and report print formatMemory transmission report Multi-address transmission report Relay box number Relay transmission originator reportRelay station report Relay transmission relay station report Relay transmission relay end terminal report Telephone number is indicated Multi-polling reportList to confirm the contents stored in memory ITU Mailbox Select 02. Lists usingPress the User FUNC- Tions button on the con- trol panel ListsMail box number Max digits Dialer list TonBy Name ABB. Numbers 3.GROUP NumbersFAX NUMBER/E-MAIL Address Alphabetical sort listTransmission Speed Indication Abbreviated dial number listGroup number list Mailmode ATT One touch number listFunction Function listPress the User FUNC- Tion button on the control panel Lists 1.DEPARTMENT CodeFunction List User Functions Lists 03.INITIAL Setup Menu listMenu List Menu List Program File NBR Function Mail From Date Time Power failure listPrinting List Troubleshooting 244 TroubleshootingTroubleshooting Error MessageError Message Cause Remedy Troubleshooting Trouble Check Point Transmission TroubleReception Trouble Troubleshooting This section describes the following articles Remote Service Automatic Supplies Order 250Specifications 251 Automatic Supplies Order Setting 250Automatic Supplies Order Setting Remote Service Automatic Supplies OrderJBIG/MMR/MR/MH SpecificationsSpecifications Index 235 181 Index Page GD-1220

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