Toshiba GD-1220 Delayed Communications, Quality Transmission, Cover Sheet, Security Transmission

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2 BASIC FUNCTIONS

yBatch Transmission

The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sending multiple originals to the same destination at one time.

This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job.

*When the use of the equipment is managed under the department management, the batch transmission can be performed only in the same department.

yDelayed Communications

You can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas.

yPriority Transmission

You can send a priority transmission and interrupt the current communication. This function allows you to interrupt the current communication and send the Priority Transmission. Trans- mission is resumed after completing the current communication.

yQuality Transmission

This function makes the communication less affected by line condition when transmitting document to overseas. When this function is designated, originals are sent at a slower speed than normal.

yCover Sheet

You can attach a cover sheet to a document to be transmitted, which is saved in memory.

ySub-address Communications

This function attaches a sub-address to the standard destination address in the event the remote party requires one.Three types of sub-addresses can be used (SUB, SEP, and PWD); or any combination of two or three types can be used. After selecting the desired types, the transmission to follow will be sent to the desired address using the designated sub-address.

yRecovery Transmission

A document is held in the memory after the initially specified number of redial attempts have failed. You can retransmit the documents held in memory by pressing the [RECOVERY TX] key.

ySecurity Transmission

You can prevent your FAX from sending to an incorrect remote FAX by using this mode. There are two types of security transmissions; Security transmission applied to only one

transmission ( P.77 “How to set the communication options”) and Security transmission applied to all transmissions ( P.185 “Security TX”).

yMulti-address Transmission

You can designate two or more FAXes by using this mode. There are two types of multi- address transmissions; Individual Multi-address transmission and Group Multi-address transmission.

yMailbox Transmission

You can have confidential, bulletin board and multi-address relay mail communication, trans- mission box with remote Faxes that support the ITU-T Mailbox functions.

28 Sending a Fax

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Contents Operators Manual for Facsimile Function Page For U.S.A. only Toshiba America Business SOLUTIONS, INC For Canada onlyToshiba of Canada Limited For NEW Zealand onlyToshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 140 106111 154Remote Service Automatic Supplies Order 250 Default Settings for Fax Functions 175Default Settings for List & Report Output 207 Overview of Menu Operation 156Contents Disclaimer Notice PorationResolutionstandard COMM.OPTION General PrecautionsPower failure 2006-04-10 When power failure occursBefore Using FAX Description of Each ComponentDescription of Each Component Front / Right sideLeft side / Inner side Control Panel Selecting button A/B/C Contrast adjustment volumeAlarm lamp LCD screenDensity adjustment buttons Cancel buttonOriginal mode button Enter buttonExternal Keyboard optional Flip Panel One Touch keys 1 toFunction keys Keyboard Connecting Cables Message LCD ScreenEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Sending a Fax Setting the Transmission ConditionsChecking and Canceling the Communications Preparation for TransmissionPage Transmission Mode Sending a FaxCover Sheet Delayed CommunicationsQuality Transmission Sub-address CommunicationsPolling Transmission Transmission after ScanPreparation for Transmission Switching to the Fax ModeEnter TEL NUMBERMAX128 Resolution Standard Fine Ultra Fine Enter TEL NUMBERMAX128Original size/Original scanning range SettingAbout Originals Original scanning areaSetting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Setting the Transmission Conditions ResolutionResolution Original Original mode Exposure Automatic exposure modeManual exposure mode ButtonPlace the original on the glass Setting the Scanning Conditions for EachPress the FAX button on the control panel Glass Set the transmission conditionsSelect the desired original Mode and exposureSelect Complete using ButtonKeypad Dialing Direct Entry with Digital Keys ResolutionstandardSpecifying the Remote Fax 123456 2006-04-10 100%009 When setting originals on the glassWhen using the Reversing Automatic Document Feeder optional 2006-04-10 1106 M 100%One Touch Key Dialing Place the originals and set the transmission conditionsOffice Press the desired One Touch key 01 toONE Touch Number 2006-04-10 1243 M 100%Number not listed Select original size LD 3.LT-R One Touch key 01 toABB. Number Abbreviated DialingTelephone Numbers List Search Name 3.GROUP NumberTelephone Numbers List ABB. Number 007Madrid Office Search Name Alphabet Dialing085 Group NumberFlip Panel or the digital Using the keyboard onTon Select the desired remote Fax using Keys on the control panelGroup Dialing Telephone Numbers List ABB. Number 2.SEARCH NameGroup Number Telephone Numbers List Group Number 0001Division Memory Transmission 0088File Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 On-hook Transmission Presston. the Monitor butDial tel number 2006-04-10 100% Communicating Setting TransmitReceive Communicating JOB Number Off-hook Transmission External Telephone Dialing Pick up the handset of the external telephoneSending a Tone Replace the handset of the external telephoneRedialing Using the or but- ton, and then press the Enter button Reception ModeSetting of the automatic reception mode Receiving a FaxFAX Setup Reception ModeAuto Receive Manual Reception Setting of the manual reception modeReception Mode 1.AUTO Receive Manual ReceiveIf you hear a tone Fax signal, press the FAX button Start button Select 2. Receive usingReceiving a fax manually Setting RX printing during default setup Paper priority when there is no same size paper PriorityEuropean size Receiving a Fax Receiving a Fax Press the FAX button on the control panel Press the key Checking and Canceling the CommunicationsChecking the Communications during Transmission ReservePress the FAX button on the control panel Key Using the or but- tonChecking the transmission results on the LCD screen Print DetailReception list/Communication report Canceled using Canceling TransmissionsCanceling Memory Transmissions during transmission Select 1. YES usingCanceling Direct Transmission Cancel this JOB?Canceling Reserved Memory Transmissions Checking and Canceling the Communications Communication Options Batch TransmissionFunction Keys Communication Options ECMPress the FAX button on the control panel Button How to set the communication optionsSelect 2. on using Enter buttonMenu List Not allowed nowSorry not possible Press the button to dis- play the communication option menu Sending Two-sided OriginalsTions. P.36 Duplex Sending OFFDuplex Sending OFF Press the Start buttonBatch Transmission Function Batch TransmissionFunction Keys Description of 22 function keysSend After Chain Dial Communication Example of chain dial communicationDelayed transmission Time designation Delayed Transmit TimePress the FAX button on the control panel Press the button Delayed Transmit Time Hhmm 0810AMSelect 1. YES using the or button and press Enter button Direct transmissionDirect Transmit 1.YES Low speed transmission Quality TX14400 BPS 9600 BPS Cover sheet registration Cover Sheet FormatCover Sheet Print Cover Sheet Enter Remote NameAttaching cover sheet Print Cover Sheet Enter Your NameCover Sheet Transmit Cover sheet which has been registered is printed outPriority transmission Used in other jobDelete Recovery transmissionUsing Button Select the desired jobSingle Transmit Change TEL NumberJob is sent DELETE? 456789Invalid department code Selected job is erased from memoryTransmission with sub-address SUB AddressDesignating sub-address SUB Addresssub Passwordpwd PWDMAX20 SUB AddressSUB Address Complete Selective PollingsepSecure RX Feature not enabledSecure reception StartSecure RX Security Code Canceling secure reception manual cancellationSecure RX 1.START Invalid numberSend After Scan Send After Scan 1.OFF When Memory FullSend after scan Delete Scan PagesPIN mask 123456+ 2006-04-10 Enter the PIN number using the digital keys123456 2006-04-10 1100 M 100% 123456+$$$$$ 2006-04-10 1100 M 100%On the control panel 009 001 099%Function Keys Polling Communications 140 Multi-address Transmission Broadcasting 106Mailbox Communication 111 Department Management/Account Code 154Multi-key Quick Broadcast transmission Multi-address Transmission BroadcastingTypes of Multi-address Transmission Press KeySpecify the remote Faxes Next DestinationReview List Complete Multi Group DELETE? ONE TouchDelete Modify Multi Group DeletemodifyNext Destination Review List Group Broadcast transmissionTransmission starts Presskey. the Speed Dial0002 Telephone Number List ABB. Number 2.SEARCH NameTelephone Numbers List Group NUMBER1-1999 Group Number Europe DivisionMailbox Communication Types of MailboxMailbox Setup Mailbox communication conditionConfidential Bulletin Board 3.RELAY Mailbox SetupconfidentialMailbox Type To 20 digits with the digitalAlready assigned 12345678Mailbox Setup 3.MAILBOX Delete Setting up relay mailboxMailbox Setup Mailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN BoardMailbox Setuprelay Modify Mailbox Setuprelay NEW Mailbox NUMBERMAX20Mailbox Setuprelay RetainRelay END Number Press Speed Dial KEY or ONE Touch KEY Specifynal. the relay end termiDelete Relay END Number ONE TouchRelay END Number Retain Relay END Number ONE TouchDeleting mailbox Bulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAYMailbox Delete Delete Mailbox Number Mailbox not emptyComplete Bulletin Board 3.RELAY Confidential Print MailboxTX to Mailbox 3.POLL from Mailbox Confidential 1.PRINT Mailbox TX to MailboxPoll from Mailbox Specify the remote Fax and start transmission Confidential 2.TX to Mailbox 3.POLL from Mailbox Input to MailboxInput Confidential Input Bulletin Board Reserving the document startsBulletin Board 3.RELAY Mailbox Confidential 1.PRINT Mailbox 2.TX to MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printconfidential PASSWORDMAX20 Printingstarts. the documentCancel Mailbox Cancelconfidential Cancelconfidential PASSWORDMAX20 CancelledRelay Mailbox YES Specify the remote Fax and start transmission Polling reservation Polling CommunicationsTypes of Polling Communications PollingSecurityon Polling ReserveSecurityoff Secure TEL Number onSecurityoff Secure TEL Number on Polling Polling Secure TEL NUMBERMAX20Polling Complete Securityoff ADD RetainMent starts Scanning the polling docuScanning to Memory JOB Number XXX Scanning YYY Residual Memory ZZZ%PROG. CONT. Poll Polling Reserve 1.POLLING Public fax mailboxPress Button Public FAX MailboxPublic FAX Mailbox Resolution StandardIndividual polling reception JOB NumberPolling JOB Number PROG. CONT. Poll PollingPolling Security CODE? 026Multi-polling reception Polling Security CodeEnter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? New York Office 001 Continuous polling004 Communication startsSelect 3. END using the or button and press Enter button PROG. CONT. PollEND 30MIN WEDDuration Interval 10MINSecurity OFF Enter TEL NumbersADD Next Number Account code Department Management/Account CodeDescription of Function Department management Enter department code 2006-04-10 1106 M 100%Character Entry 157 Default Settings for Fax Functions 175156 Entering the Remote Fax Number 161Overview of Menu Operation How to select each menuHow to cancel menu operation Navigating Menu OperationCharacter Entry Buttons and Keys used for Character EntrySpecial character table Entering & Correcting Characters Entering characters Correcting characters enteredPress the G key while pressing the Shift key Entering abbreviated dial numbers Entering the Remote Fax NumberAbbreviated Dial Numbers ABB. NumbersCOMM. Options ABB. Number Select 2. Name using Or button and press the Enter buttonName Enter ID NAMEMAX20Enter 2nd TEL Number Complete Name TEL NumberCOMM. Options To set 2nd TEL numberName TEL Number ABB. Number COMM. OptionsCOMM. Options 1.OFF COMM. Options 1.COMPLETE Press the desired One Touch keyONE Touch KEY One Touch Key Dial NumbersNEW York Office Already assigned Returns to the screen to enter an abbreviated num- berEntering one touch key dial numbers ONE Touch Numbers2nd TEL Number 5.COMM. Options Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20TEL Number ONE Touch KEY Enter TELCOMM. Options ONE Touch KEY Delayed Comm .TX Report ONE Touch KEY TEL NumberName TEL Number COMM. Options OFF COMM. Options 1.COMPLETEName TEL Number ONE Touch KEY ONE Touch KEY Press ONE Touch KEYReturns to the screen to register One Touch key Group Number Dialing Entering group dialing numbersGroup Numbers Group Number 1.COMPLETE 2.NAME Destinations Group Number ToshibaGroup Number Delete Modify Group Number Complete NameGroup Number ABB. Number Group Number Enter ABB. Number Or ONE Touch KEY005 To confirm the remote locations registered to a groupChicago Office Press the desired One Touch key to assign a group ADD Next Number Review ListName Destinations Press ONE Touch KEY To Enter or Setto Skip Group NumberLine monitor Default Settings for Fax FunctionsDescription of Fax Functions Press the FAX button to return to the Fax basic screenReception interval Receive Interval Interval 15MIN 0MINECM Document mode Dial type AutoLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 Redial mode General SettingRedial Mode Redial Mode Counter Counter Redial Mode Interval 15MIN 01MINRedial Mode 1.INTERVAL CounterManual Receive Auto Receive Ring Delay To set the automatic reception mode as the default settingManual Receive To set the manual reception mode as the default setting Reception Mode Auto ReceiveFAX Setup 06.REDIAL Mode 07.RECEPTION Mode Memory TXMemory TX OFF FAX Setup 07.RECEPTION Mode 08.MEMORY TXSecurity TX Security TXSecurity TX FAX Setup 08.MEMORY TX 09.SECURITY TXCover sheet Cover SheetOn Cover Image Place the cover sheet origi- nal and press the Start buttonCover Sheet Press Start to Store Default Settings Copy SetupFAX Setup Recovery Transmit 1.OFF FAX Setup 09.SECURITY TX 10.COVER SheetRecovery Transmit Recovery Transmit StoreFAX Setup 10.COVER Sheet 11.RECOVERY Transmit TTI Transmit Terminal ID printFAX Setup 11.RECOVERY Transmit 12.TTI TTI OFFSend After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan Pages Send After Scan 01.DIAL During Scan 02.DIAL After ScanAccount Code FAX Setup 12.TTI Send After ScanSeparator Account Code 1.OFFFAX Setup Send After Scan 14.ACCOUNT Code SeparatorSeparator Security Code FAX Setup 14.ACCOUNT Code 15.SEPARATORSecure RX ActivateActivate Start TimeEND Time Thursday PeriodALL DAY Designated Time Period FAX Setup 15.SEPARATOR page 16.SECURE RXMemory reception Memory RXMemory RX OFF FAX Setup 16.SECURE RX 17.MEMORY RXReduction printing ReductionReduction OFF FAX Setup 17.MEMORY RX 18.REDUCTIONDiscard printing DiscardDiscard OFF Privileged RX FAX Setup 18.REDUCTION 19.DISCARDPrivileged reception Privileged RXRTI Remote Terminal ID Print Received data TTI header RTI footer Print Print areaSelect 21. RTI using Or button and press the Enter button FAX Setup 19.DISCARD 20.PRIVILEGED RXRTI Terminal ID entry Registering the Terminal IDDescription of the Terminal ID Press the User FUNC- Tions buttonInitial Setup Terminal IDList. P.237 Function list Journal Default Settings for List & Report OutputReports & List Manual OutputTX Journal 3.RX Journal Manual OutputTX & RX Journal Automatic Journal OFFCommunication Report Communication report settingReports & List 01.JOURNAL Reception ListOn Error TX ReportMEMORY-TX Report MULTI-ADD Report 1.ALWAYS Communication Report 01.TX Report 02.MEMORY-TX ReportMULTI-ADD Report Multipoll ReportRelay Originator Report 1.ALWAYS On Error 3.OFFRelay Originator Report Relay Station ReportRelay END Report To set the default setting for relay TX end terminal reportPrint 1st PG IMAGE? Relay END Report 1.ALWAYSReception List Reception list settingReports & List 01.JOURNAL Communication Report Local Mailbox ListLocal Mailbox List Types of Lists Transmission/Reception journal Printing procedurePrinting List Print NumberPrint Format Communication Mode Indication JbigError code table Error Code Description RemedyPerform transmission operation Reception list/Communication reportTX Report Always Printing reception listList and report print format Transmission reportMemory transmission report Multi-address transmission report Relay transmission originator report Relay box numberRelay station report Relay transmission relay station report Relay transmission relay end terminal report Multi-polling report Telephone number is indicatedList to confirm the contents stored in memory Lists Select 02. Lists usingPress the User FUNC- Tions button on the con- trol panel ITU MailboxMail box number Max digits ABB. Numbers 3.GROUP Numbers TonBy Name Dialer listAlphabetical sort list FAX NUMBER/E-MAIL AddressAbbreviated dial number list Transmission Speed IndicationGroup number list One touch number list Mailmode ATTLists 1.DEPARTMENT Code Function listPress the User FUNC- Tion button on the control panel FunctionFunction List User Functions Lists 03.INITIAL Setup Menu listMenu List Menu List Program Power failure list File NBR Function Mail From Date TimePrinting List Troubleshooting Troubleshooting 244Troubleshooting Error MessageError Message Cause Remedy Troubleshooting Transmission Trouble Trouble Check PointReception Trouble Troubleshooting Automatic Supplies Order Setting 250 Remote Service Automatic Supplies Order 250Specifications 251 This section describes the following articlesRemote Service Automatic Supplies Order Automatic Supplies Order SettingSpecifications JBIG/MMR/MR/MHSpecifications Index 235 181 Index Page GD-1220
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