Toshiba GD-1220 Communication report setting, Reports & List 01.JOURNAL, Communication Report

Page 211

Communication report setting

Communication Report allows you to print a report after every transmission. Reports can be printed automatically or manually. When printing automatically, you can designate to print a report for every transmission or only when an error has occurred during the transmission.

1 Press the [USER FUNC- TIONS] button and select “01. DEFAULT SETTINGS” then press the [ENTER] button.

y"DEFAULT SETTINGS" screen appears.

DEFAULT SETTINGS

01.GENERAL SETTING

02.COPY SETUP 03.FAX SETUP

2 Select “04. REPORTS & LIST” using the or button and press the [ENTER] button.

3 Select “02. COMMUNICA- TION REPORT” using the or button and press the [ENTER] button.

DEFAULT SETTINGS 02.COPY SETUP 03.FAX SETUP

04.REPORTS & LIST

REPORTS & LIST 01.JOURNAL

02.COMMUNICATION REPORT

03.RECEPTION LIST

Default Settings for List & Report Output 209

Image 211

Contents Operators Manual for Facsimile Function Page For U.S.A. only For Canada only Toshiba America Business SOLUTIONS, INCFor NEW Zealand only Toshiba of Canada LimitedToshiba Australia PTY Limited Working environment Preface Features of the GD-1220 Features of the GD-1220 Contents 154 106111 140Overview of Menu Operation 156 Default Settings for Fax Functions 175Default Settings for List & Report Output 207 Remote Service Automatic Supplies Order 250Contents Poration Disclaimer NoticeWhen power failure occurs General PrecautionsPower failure 2006-04-10 Resolutionstandard COMM.OPTIONDescription of Each Component Before Using FAXFront / Right side Description of Each ComponentLeft side / Inner side Control Panel LCD screen Contrast adjustment volumeAlarm lamp Selecting button A/B/CEnter button Cancel buttonOriginal mode button Density adjustment buttonsFlip Panel One Touch keys 1 to External Keyboard optionalFunction keys Keyboard Message LCD Screen Connecting CablesEnter TEL NUMBERMAX128 2006-04-10 0946 M 100% Preparation for Transmission Setting the Transmission ConditionsChecking and Canceling the Communications Sending a FaxPage Sending a Fax Transmission ModeSub-address Communications Delayed CommunicationsQuality Transmission Cover SheetTransmission after Scan Polling TransmissionEnter TEL NUMBERMAX128 Switching to the Fax ModeEnter TEL NUMBERMAX128 Resolution Standard Fine Ultra Fine Preparation for TransmissionOriginal scanning area SettingAbout Originals Original size/Original scanning rangeSetting Originals When setting originals on the glass About Originals Taped, pasted or clipped cut out About Originals Setting the Transmission Conditions Resolution Setting the Transmission ConditionsResolution Original Original mode Button Automatic exposure modeManual exposure mode ExposureGlass Set the transmission conditions Setting the Scanning Conditions for EachPress the FAX button on the control panel Place the original on the glassButton Mode and exposureSelect Complete using Select the desired original123456 2006-04-10 100% ResolutionstandardSpecifying the Remote Fax Keypad Dialing Direct Entry with Digital Keys2006-04-10 1106 M 100% When setting originals on the glassWhen using the Reversing Automatic Document Feeder optional 009Place the originals and set the transmission conditions One Touch Key Dialing2006-04-10 1243 M 100% Press the desired One Touch key 01 toONE Touch Number OfficeOne Touch key 01 to Number not listed Select original size LD 3.LT-RSearch Name 3.GROUP Number Abbreviated DialingTelephone Numbers List ABB. Number007 Telephone Numbers List ABB. NumberMadrid Office Group Number Alphabet Dialing085 Search NameKeys on the control panel Using the keyboard onTon Select the desired remote Fax using Flip Panel or the digitalTelephone Numbers List ABB. Number 2.SEARCH Name Group DialingGroup Number 0001 Telephone Numbers List Group NumberDivision 0088 Memory TransmissionFile Number and Residual Memory Keypad Dialing Direct Entry with Digital Keys P.41 Presston. the Monitor but On-hook TransmissionDial tel number 2006-04-10 100% Transmit Communicating SettingReceive Communicating JOB Number Pick up the handset of the external telephone Off-hook Transmission External Telephone DialingReplace the handset of the external telephone Sending a ToneRedialing Receiving a Fax Reception ModeSetting of the automatic reception mode Using the or but- ton, and then press the Enter buttonReception Mode FAX SetupAuto Receive Manual Receive Setting of the manual reception modeReception Mode 1.AUTO Receive Manual ReceptionStart button Select 2. Receive using If you hear a tone Fax signal, press the FAX buttonReceiving a fax manually Setting RX printing during default setup Priority Paper priority when there is no same size paperEuropean size Receiving a Fax Receiving a Fax Reserve Checking and Canceling the CommunicationsChecking the Communications during Transmission Press the FAX button on the control panel Press the keyPrint Detail Using the or but- tonChecking the transmission results on the LCD screen Press the FAX button on the control panel KeyReception list/Communication report Select 1. YES using Canceling TransmissionsCanceling Memory Transmissions during transmission Canceled usingCancel this JOB? Canceling Direct TransmissionCanceling Reserved Memory Transmissions Checking and Canceling the Communications Batch Transmission Communication OptionsFunction Keys ECM Communication OptionsEnter button How to set the communication optionsSelect 2. on using Press the FAX button on the control panel ButtonNot allowed now Menu ListSorry not possible Duplex Sending OFF Sending Two-sided OriginalsTions. P.36 Press the button to dis- play the communication option menuPress the Start button Duplex Sending OFFFunction Batch Transmission Batch TransmissionDescription of 22 function keys Function KeysSend After Example of chain dial communication Chain Dial CommunicationDelayed Transmit Time Delayed transmission Time designationPress the FAX button on the control panel Press the button 0810AM Delayed Transmit Time HhmmDirect transmission Select 1. YES using the or button and press Enter buttonDirect Transmit 1.YES Quality TX Low speed transmission14400 BPS 9600 BPS Cover Sheet Format Cover sheet registrationPrint Cover Sheet Enter Remote Name Cover SheetAttaching cover sheet Cover sheet which has been registered is printed out Cover Sheet Enter Your NameCover Sheet Transmit PrintUsed in other job Priority transmissionSelect the desired job Recovery transmissionUsing Button DeleteChange TEL Number Single TransmitJob is sent Selected job is erased from memory 456789Invalid department code DELETE?SUB Address Transmission with sub-addressDesignating sub-address Selective Pollingsep Passwordpwd PWDMAX20 SUB AddressSUB Address Complete SUB AddresssubStart Feature not enabledSecure reception Secure RXInvalid number Canceling secure reception manual cancellationSecure RX 1.START Secure RX Security CodeDelete Scan Pages Send After Scan 1.OFF When Memory FullSend after scan Send After ScanPIN mask 123456+$$$$$ 2006-04-10 1100 M 100% Enter the PIN number using the digital keys123456 2006-04-10 1100 M 100% 123456+ 2006-04-10009 001 099% On the control panelFunction Keys Department Management/Account Code 154 Multi-address Transmission Broadcasting 106Mailbox Communication 111 Polling Communications 140Press Key Multi-address Transmission BroadcastingTypes of Multi-address Transmission Multi-key Quick Broadcast transmissionNext Destination Specify the remote FaxesReview List Deletemodify DELETE? ONE TouchDelete Modify Multi Group Complete Multi GroupPresskey. the Speed Dial Group Broadcast transmissionTransmission starts Next Destination Review ListEurope Division Telephone Number List ABB. Number 2.SEARCH NameTelephone Numbers List Group NUMBER1-1999 Group Number 0002Types of Mailbox Mailbox CommunicationMailbox communication condition Mailbox SetupConfidential To 20 digits with the digital Mailbox SetupconfidentialMailbox Type Bulletin Board 3.RELAY12345678 Already assignedMailbox Delete Mailbox Type 1.CONFIDENTIAL 2.BULLETIN Board Setting up relay mailboxMailbox Setup Mailbox Setup 3.MAILBOX DeleteRetain Mailbox Setuprelay NEW Mailbox NUMBERMAX20Mailbox Setuprelay Mailbox Setuprelay ModifySpecifynal. the relay end termi Relay END Number Press Speed Dial KEY or ONE Touch KEYRetain Relay END Number ONE Touch Relay END Number ONE TouchRelay END Number DeleteBulletin Board 3.RELAY Mailbox Bullet in Board 3.RELAY Deleting mailboxMailbox Delete Mailbox not empty Delete Mailbox NumberComplete Print Mailbox Bulletin Board 3.RELAY ConfidentialTX to Mailbox 3.POLL from Mailbox TX to Mailbox Confidential 1.PRINT MailboxPoll from Mailbox Specify the remote Fax and start transmission Input to Mailbox Confidential 2.TX to Mailbox 3.POLL from MailboxInput Confidential Reserving the document starts Input Bulletin BoardConfidential 1.PRINT Mailbox 2.TX to Mailbox Bulletin Board 3.RELAY MailboxPoll from Mailbox Pollconfidential Mailbox NUMBERMAX20 Specify the remote Fax and start reception Press the FAX button on the control panel Press the key Print Confidential Printingstarts. the document Printconfidential PASSWORDMAX20Cancel Mailbox Cancelconfidential Cancelled Cancelconfidential PASSWORDMAX20Relay Mailbox YES Specify the remote Fax and start transmission Polling Polling CommunicationsTypes of Polling Communications Polling reservationSecure TEL Number on Polling ReserveSecurityoff SecurityonADD Retain Polling Secure TEL NUMBERMAX20Polling Complete Securityoff Securityoff Secure TEL Number on PollingJOB Number XXX Scanning YYY Residual Memory ZZZ% Scanning the polling docuScanning to Memory Ment startsPublic FAX Mailbox Public fax mailboxPress Button PROG. CONT. Poll Polling Reserve 1.POLLINGJOB Number Resolution StandardIndividual polling reception Public FAX Mailbox026 PROG. CONT. Poll PollingPolling Security CODE? Polling JOB NumberPolling Security Code Multi-polling receptionEnter TEL Number or Press Speed Dial KEY Or ONE Touch KEY Delete Modify DELETE? Communication starts Continuous polling004 New York Office 001PROG. CONT. Poll Select 3. END using the or button and press Enter buttonEND Interval 10MIN WEDDuration 30MINEnter TEL Numbers Security OFFADD Next Number Enter department code 2006-04-10 1106 M 100% Department Management/Account CodeDescription of Function Department management Account codeEntering the Remote Fax Number 161 Default Settings for Fax Functions 175156 Character Entry 157Navigating Menu Operation How to select each menuHow to cancel menu operation Overview of Menu OperationButtons and Keys used for Character Entry Character EntrySpecial character table Correcting characters entered Entering & Correcting Characters Entering charactersPress the G key while pressing the Shift key ABB. Numbers Entering the Remote Fax NumberAbbreviated Dial Numbers Entering abbreviated dial numbersEnter ID NAMEMAX20 Select 2. Name using Or button and press the Enter buttonName COMM. Options ABB. NumberTo set 2nd TEL number Complete Name TEL NumberCOMM. Options Enter 2nd TEL NumberPress the desired One Touch key COMM. OptionsCOMM. Options 1.OFF COMM. Options 1.COMPLETE Name TEL Number ABB. NumberReturns to the screen to enter an abbreviated num- ber One Touch Key Dial NumbersNEW York Office Already assigned ONE Touch KEYONE Touch Numbers Entering one touch key dial numbersONE Touch KEY Enter TEL Number COMM. Options ONE Touch KEY Enter ID NAMEMAX20TEL Number 2nd TEL Number 5.COMM. OptionsCOMM. Options OFF COMM. Options 1.COMPLETE Delayed Comm .TX Report ONE Touch KEY TEL NumberName TEL Number COMM. Options ONE Touch KEYONE Touch KEY Press ONE Touch KEY Name TEL Number ONE Touch KEYReturns to the screen to register One Touch key Entering group dialing numbers Group Number DialingGroup Numbers Group Number Complete Name Group Number ToshibaGroup Number Delete Modify Group Number 1.COMPLETE 2.NAME DestinationsTo confirm the remote locations registered to a group Group Number Enter ABB. Number Or ONE Touch KEY005 Group Number ABB. NumberChicago Office Press ONE Touch KEY To Enter or Setto Skip Group Number ADD Next Number Review ListName Destinations Press the desired One Touch key to assign a groupPress the FAX button to return to the Fax basic screen Default Settings for Fax FunctionsDescription of Fax Functions Line monitorReceive Interval Interval 15MIN 0MIN Reception intervalECM Document mode Auto Dial typeLIGHT3 Dial Type Delete Access Digit Access Digit MAX10 General Setting Redial modeRedial Mode Counter Counter Redial Mode Interval 15MIN 01MINRedial Mode 1.INTERVAL Redial Mode CounterTo set the automatic reception mode as the default setting Manual Receive Auto Receive Ring DelayManual Receive Memory TX Reception Mode Auto ReceiveFAX Setup 06.REDIAL Mode 07.RECEPTION Mode To set the manual reception mode as the default settingSecurity TX FAX Setup 07.RECEPTION Mode 08.MEMORY TXSecurity TX Memory TX OFFCover Sheet FAX Setup 08.MEMORY TX 09.SECURITY TXCover sheet Security TXPlace the cover sheet origi- nal and press the Start button On Cover ImageCover Sheet Press Start to Store Copy Setup Default SettingsFAX Setup Recovery Transmit Store FAX Setup 09.SECURITY TX 10.COVER SheetRecovery Transmit Recovery Transmit 1.OFFTTI Transmit Terminal ID print FAX Setup 10.COVER Sheet 11.RECOVERY TransmitTTI OFF FAX Setup 11.RECOVERY Transmit 12.TTISend After Scan Send After Scan 01.DIAL During Scan 02.DIAL After Scan When Memory Full 1.DELETE Scan Pages 2.SEND Scan PagesAccount Code 1.OFF FAX Setup 12.TTI Send After ScanSeparator Account CodeSeparator FAX Setup Send After Scan 14.ACCOUNT CodeSeparator Activate FAX Setup 14.ACCOUNT Code 15.SEPARATORSecure RX Security CodeStart Time ActivateThursday Period END TimeALL DAY Memory RX FAX Setup 15.SEPARATOR page 16.SECURE RXMemory reception Designated Time PeriodReduction FAX Setup 16.SECURE RX 17.MEMORY RXReduction printing Memory RX OFFDiscard FAX Setup 17.MEMORY RX 18.REDUCTIONDiscard printing Reduction OFFDiscard OFF Privileged RX FAX Setup 18.REDUCTION 19.DISCARDPrivileged reception Privileged RXReceived data TTI header RTI footer Print Print area RTI Remote Terminal ID PrintFAX Setup 19.DISCARD 20.PRIVILEGED RX Select 21. RTI using Or button and press the Enter buttonRTI Press the User FUNC- Tions button Registering the Terminal IDDescription of the Terminal ID Terminal ID entryTerminal ID Initial SetupList. P.237 Function list Manual Output Default Settings for List & Report OutputReports & List JournalAutomatic Journal OFF Manual OutputTX & RX Journal TX Journal 3.RX JournalReception List Communication report settingReports & List 01.JOURNAL Communication ReportTX Report On ErrorMEMORY-TX Report Multipoll Report Communication Report 01.TX Report 02.MEMORY-TX ReportMULTI-ADD Report MULTI-ADD Report 1.ALWAYSRelay Station Report On Error 3.OFFRelay Originator Report Relay Originator Report 1.ALWAYSRelay END Report 1.ALWAYS To set the default setting for relay TX end terminal reportPrint 1st PG IMAGE? Relay END ReportLocal Mailbox List Reception list settingReports & List 01.JOURNAL Communication Report Reception ListLocal Mailbox List Print Number Printing procedurePrinting List Types of Lists Transmission/Reception journalPrint Format Jbig Communication Mode IndicationError Code Description Remedy Error code tablePrinting reception list Reception list/Communication reportTX Report Always Perform transmission operationTransmission report List and report print formatMemory transmission report Multi-address transmission report Relay box number Relay transmission originator reportRelay station report Relay transmission relay station report Relay transmission relay end terminal report Telephone number is indicated Multi-polling reportList to confirm the contents stored in memory ITU Mailbox Select 02. Lists usingPress the User FUNC- Tions button on the con- trol panel ListsMail box number Max digits Dialer list TonBy Name ABB. Numbers 3.GROUP NumbersFAX NUMBER/E-MAIL Address Alphabetical sort listTransmission Speed Indication Abbreviated dial number listGroup number list Mailmode ATT One touch number listFunction Function listPress the User FUNC- Tion button on the control panel Lists 1.DEPARTMENT CodeFunction List Menu list User Functions Lists 03.INITIAL SetupMenu List Menu List Program File NBR Function Mail From Date Time Power failure listPrinting List Troubleshooting 244 TroubleshootingError Message TroubleshootingError Message Cause Remedy Troubleshooting Trouble Check Point Transmission TroubleReception Trouble Troubleshooting This section describes the following articles Remote Service Automatic Supplies Order 250Specifications 251 Automatic Supplies Order Setting 250Automatic Supplies Order Setting Remote Service Automatic Supplies OrderJBIG/MMR/MR/MH SpecificationsSpecifications Index 235 181 Index Page GD-1220

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