Panasonic KX-FL501E manual How the fax machine and answering machine work, Receiving voice calls

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Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a fax calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Note:

●Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your fax machine.

●The answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses 9 (pre-selected fax activation code).

●The fax machine will activate the fax function.

4.The caller presses the start button to send a document.

Note:

●The fax activation code can be changed in feature #41 (p. 57).

●If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

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Contents Operating Instructions Warranty Registration Terms and Conditions 580550 08701 to FaxFor your future reference Thank you for purchasing a Panasonic facsimileImportant safety instructions Safety instructionsDrum unit Laser radiationToner cartridge Other Information InstallationTable of Contents Copy Included accessories AccessoriesModel No Usage Specifications Accessory informationHelp Help Button/Finding the ControlsHelp function OverviewLocation Finding the ControlsSurface SetupToner cartridge and drum unit Toner save feature Paper stacker Paper tray, document stacker and paper stackerPaper tray Document stackerAdding paper Recording paperConnections Menu Easy Dial SET Stop Setting the date and timeDate and time, your logo and facsimile telephone number MenuHandset Mute Setting your logoMenu Easy Dial SET Display order of characters To select characters using Easy DialTo select characters with the dial keypad To correct a mistake To delete a number Setting your facsimile telephone numberRinger volume Volumes / Recall FeatureAdjusting volumes Button!to use the recall featureDirectory Program Automatic DiallingStoring names and telephone numbers in ONE-TOUCH Dial Lower SETDirectory Program Stop Delete Helpful hint Storing names and telephone numbers in Easy DialEasy Dial SET Directory Program Editing and erasing a stored name and numberEditing a stored name and number Easy Dial SET Directory Program Stop Erasing a stored station and itemLower Dial NAME/TEL NO. Stop Monitor Making a voice call using ONE-TOUCH Dial and Easy DialUsing ONE-TOUCH Dial Using Easy DialHow Caller ID is displayed Caller ID service from your phone companyCaller ID Display while viewing Viewing and calling back using caller informationCaller ID Search To display the date/time of the call and the caller’s nameMenu Stop SET Confirming caller information using the Caller ID listPrinting and erasing the Caller ID list Caller ID PrintEasy Dial Lower SET Caller ID Search Storing caller information in ONE-TOUCH Dial and Easy DialPress Caller ID Search For Easy Dial Rotate Easy DialPress Monitor Voice ContactInitiating voice contact Receiving a request for voice contactSending a fax manually ResolutionSending Faxes Easy Dial Stop Resolution Lower ONE-TOUCH Dial FAX Start Sending a fax using ONE-TOUCH DialMaximum size Effective scanning area Document weightDocuments you can send Minimum sizeSample of a sending report Reports for confirmationSending report Journal reportBroadcast ONE-TOUCH Broadcast transmissionProgramming the stations Manual BroadAdding a new station Erasing a stored station Manual Broad Broadcast Easy Dial Stop Resolution FAX Start SETSending the same document to pre-programmed parties Receiving Faxes Setting the unit to receive faxesRemote Fax activation With a PC Stop FAX Start TEL mode Answering all calls manually Activating TEL mode Receiving a fax manuallyActivating FAX only mode FAX only mode All calls are received as faxesSetting up the fax machine and an answering machine Using the unit with an answering machineReceiving fax calls How the fax machine and answering machine workReceiving a voice message and fax document in one call Receiving voice callsSilent fax recognition ring count TEL/FAX delayed ring count Voice callTo set TEL/FAX mode Call is receivedTEL/FAX delayed ring count When an extension telephone is connectedExtension telephone Using the unit with a computerTo switch to the TEL/FAX mode Turning the Auto Answer mode on remotelyTo switch to the FAX only mode Menu SET Menu Monitor Easy Dial SET REDIAL/PAUSE When your pager receives a pager callPager call Making a copy To select the resolution according to the type of documentCopy Start Stop Collate Resolution Copy Zoom CopyingTo collate multiple copies To reduce or enlarge a documentGeneral programming method Features SummaryProgramming OFF Basic featuresError Programming tableHow to set menu options Advanced featuresNormal #76 #68#70 #79 FAX only#77 #78Reports Error MessagesCommunication message Error Cause & solution Code Display Display message Cause & solutionThere is something wrong with the modem circuit. Contact our Operations Letters on their received Problem Cause & solution Cannot send documentsProblem Cause & solution Cannot receive documents Other party complains thatProblem Cause & solution Problem Cause & solution Blank sheet is ejectedProblem Cause & solution Cannot select the desired Receive modeCannot receive voice Problem Cause & solution Printing quality is poorPressed the remote access Code to access the answeringSample of a power down report If a power failure occursDo not touch it ReplacementReplacing the toner cartridge and the drum unit Fuser unit gets hotGreen drum surface Recording paper jam Replacement / JamsWhen the recording paper has jammed in the unit Jams When the recording paper was not fed into the unit properlyDocument jams sending No feeding or multiple feeding occurs while sending Cleaning the inside of the unit CleaningRemove the drum and toner unit by Easy Dial SET Stop Printed ReportsReference lists and reports Technical data about this product Toner life for KX-FA76X SpecificationsToner life Drum lifeMethod of connection Important InformationImportant Information Fitting a plug to the mains lead Please keep these Operating Instructions with your receipt GuaranteeCondition of guarantee Panasonic Business Systems U.KIndex IndexIndex 0682