Panasonic KX-FC238HK Listening to recorded messages, Leaving a message for others or yourself

Page 56

8. Answering Machine

8.2Listening to recorded messages

When the unit has recorded new voice messages:

–The {AUTO ANSWER} indicator will flash when the auto answer setting is turned ON.

–The total number of recorded messages will flash on the base unit display.

Example:

02

{SET}

{STOP}

{<}{>}{A}{B}

{ERASE}

{PLAYBACK}

Press {PLAYBACK}.

LOnly new messages will be played.

LAdjust the speaker volume using {A} or {B}. L After playing back all of the new messages;

–the {AUTO ANSWER} indicator will stop flashing but will remain lit up when the auto answer setting is turned ON.

–the total number of recorded messages will stop flashing and remain displayed.

If you press {PLAYBACK} at this time, all recorded messages will be played.

Note:

LThe total recording time of all messages (greeting, incoming and memo) is about 18 minutes. If messages are recorded in noisy environment, the actual recording time may be less.

To repeat a message

Press {<} while listening to the message.

LIf you press {<} within 5 seconds of the beginning of the message, the previous

message will be played.

LTo play back a specific message, press {<} or {>} and search for the message you want to listen to.

To skip a message

Press {>} to play the next message.

To stop playback temporarily

Press {STOP}.

LIf you press {PLAYBACK} within 1 minute, the unit will resume playing the rest of the messages.

Voice time/day stamp

During playback, the unit will announce the day of the week and time that each message was recorded.

8.2.1Erasing recorded messages

To erase a specific message

Press {ERASE} while listening to the message you want to erase.

To erase all messages

1Press {ERASE}.

2Press {SET}.

LTo cancel erasing, press {STOP}.

3Press {SET} again.

8.3Leaving a message for others or yourself

To leave a private message for yourself or someone else, you can record a voice memo. Recorded messages are treated as new messages. To listen to the recorded messages, see page 54.

LKeep the front cover page open for button locations.

1Press {MEMO} to display “MEMO MESSAGE”.

2Press {SET}.

LA long beep will sound.

3Speak clearly about 20 cm away from {MIC}.

54

Image 56

Contents Operating Instructions How to use the operating instructions OpenLocation of Controls Base unitHandset Buttons Listed in alphabetical orderAttach your sales receipt here Important safety instructions Installation BatteryFor best performance Before calling back PhonebookUseful Information Included accessories QuantityModel No Specifications/Usage Accessory informationAvailable accessories Button descriptions of the base unit Button descriptions of the handset Display icon Meaning Display descriptions of the handsetDisplay icons Overview Speaker Receiver Microphone Removing the shipping tapeInk film installation / replacement Installing the ink filmCorrect IncorrectPaper tray Replacing the ink filmRecording paper CorrectIncorrectBattery installation / replacement Installing the batteriesReplacing the batteries Electrolyte Do not mix old and new batteriesConnections Battery charge Battery strengthBattery icons Battery strength Battery lifeTurning the handset power ON/OFF Power onPower OFF Base unit help functionAdjusting handset Adjusting base unit Volume Ringer volumeINT Ring toneDialling mode Date and timeWith the handset With the base unitSystem Setup Press Navi Example 315 PM 12-hour time entry 1. Press 03To correct a mistake SET Date & Time Press SETYour logo Stop Menu FlashKeypad Characters To enter your logo Example BillYour fax number Making phone calls Mute Key lockTo turn key lock OFF, press j/OK for about 2 seconds Digital SP-PHONE MuteINT. Any key answer feature Auto talk featureAnswering phone calls Handset phonebookEditing a stored item Making a phone call using the phonebookCategories Chain dial Erasing stored itemsOne touch dial Erase Digital SP-PHONE Base unit phonebookErasing a stored item Another method to erase a stored item Caller ID serviceHow Caller ID is displayed Changing category ring tones Category features for handset phonebookCall Waiting Caller ID Handset only FAX/START Digital SP-PHONE Viewing and calling back using caller informationCaller ID Editing a caller’s telephone number before calling back Erasing caller informationInto the base unit phonebook Storing caller information into the phonebookInto the handset phonebook Voice mail service Sending a fax manually Stop Redial FAX/START Digital SP-PHONEDocuments you can send Sending a fax using the base unit phonebook Broadcast transmissionProgramming items into the broadcast memory Adding a new item into the broadcast memoryTo cancel broadcast transmission Erasing a stored item from the broadcast memorySending the same document to pre-programmed parties To send the same document to a one-time group of partiesAuto receive Use only as a fax FAX only modeSelecting the way to use your fax machine Use as a telephone and/or Fax Use mostly as a telephone TEL modeManual receive Stop FAX/START Digital SP-PHONE Activating TEL modeReceiving a fax manually Auto answer Activating TEL/FAX mode TEL/FAX ModeActivating TAM/FAX mode TAM/FAX ModeRing setting in TAM/FAX mode Receiving a fax automatically Auto answer onActivating FAX only mode FAX only ModeActivating the junk fax prohibitor Storing undesired callersTo display the junk fax prohibitor list To print the junk fax prohibitor listUsing with the ring detection feature To use the ring detection feature, set to TEL modeStop Start More copying featuresMaking a copy Setting Recording Original Paper size Document Size DefaultA4, Letter LegalRecording your greeting message Erasing your recorded greeting messageSET MIC Stop Erase GREETING/REC GREETING/CHECK Press GREETING/RECListening to recorded messages Leaving a message for others or yourselfErasing recorded messages SET Stop Erase PlaybackAnswering Machine Summary of remote operation Remote operation using remote commandsOperating from a remote location Turn OFF auto answer setting To turn on the auto answer settingSkip greeting message Recording a marker messageBase unit programming Programming basic featuresProgramming advanced features Basic features Advanced features Code #42 Setting the message alert Code #43 Setting the recording time alertCode #44 Setting the memory reception alert Code #46 Setting friendly receptionCode #58 Setting the scan contrast Code #67 Setting the incoming message monitorCode #68 Setting the Error Correction Mode ECM Code #76 Setting the connecting toneDirect commands for programming features Program code and direct command button#13 Dialling mode OFF #23 Overseas mode#25 Delayed transmission OFF #73 Manual receive mode#76 Connecting tone #78 TEL/FAX ring setting#80 Set default YES OFF #77 Auto answerMenu Sub-menu Default setting Handset programmingMaximum 2300/0600Alarm Night modeProgrammable functions Ringer optionsDisplay setup Call options Other optionsChanging the flash time Programmable functions using the base unit PINSetting pause length Setting call restriction Resetting handset programming that uses the base unit PINStoring/changing emergency numbers Changing the base unit PIN personal identification numberRepeater mode will be retained Operating additional units Registering a handset to a base unitCancelling a handset Cancelling a base unitHandset locator Increasing the range of the base unitExample When handset 1 calls handset Handset Example When handset 1 transfers a call to handset HandsetIntercom between handsets Transferring calls between handsets / Conference callsCopying all stored items Copying handset phonebook itemsCopying a stored item Available character entries for the handset Character entry modesExtended 2 character table O Cyrillic character table PError messages Reports Error messages Base unit display Display Cause and SolutionService personnel Please use genuine Panasonic replacement filmTransmission error occurred. Try again Unnecessary messagesGeneral When a function does not work, check hereInitial settings Problem Cause & Solution Base unit beeps Returns to standby modeProblem Cause & Solution Handset does not Charging but the batteryProblem Cause & Solution Static, sound cuts in/out Documents usingFades. Interference from Other electrical unitsFax sending Fax receivingCopying If a power failure occurs Answering machineWhen the recording paper has jammed in the unit Recording paper jamsCorrect When the recording paper was not fed into the unit properly START1Document jams sending Document feeder / scanner glass cleaning Do not use paper products, such as paper towels or tissuesThermal head cleaning Help Reference lists and reports Base unit only Specifications Duplex procedure RF transmission power Approx mW Operating environmentMass Weight Approx g StandardIndex FAX only TAM/FAX 100 101 102 103 Global web site Copyright PFQX2217ZA CM0905PK02/2