Microsoft 2045 appendix Personal Boxes, Printing Personal Box Messages

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Communication Information

Personal Boxes

Preparation

Before using this function, set the Personal Box in advance. See p.161 “Programming/editing Personal Boxes”.

•To be able to receive messages into a Personal Box you must inform the sender of the SUB code regis- tered for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB code. See p.45 “SUB Code”.

3Personal Boxes

This function lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately. Each user must be as- signed a SUB code (Personal Code) that has been designated as a Person- al Box beforehand. When the other party sends their message, they spec- ify the SUB code of the user to which they are sending. When the message is received, it is stored in the Personal Box with the matching SUB code. In order to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal Box, instead of being stored in memo- ry, incoming messages with this SUB code appended are forwarded direct- ly to the destination you specify.

•When messages have been re- ceived into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Con- fidential File Report is printed. See p.33 “Confidential File Report”.

•If a Personal Box is assigned a re- ceiver, incoming messages are transferred to that receiver with a Forwarding Mark stamped on them. See p.143 “Forwarding”.

•If a receiver is not assigned, print these messages. See p.36 “Printing Personal Box Messages”.

Printing Personal Box

Messages

Follow these steps to print a message that has been received into a Personal Box.

Note

❒If you print a Personal Box mes- sage, it is deleted.

A Confirm that the Confidential File indicator is lit.

ZHPS061E

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Contents FAX Option Type GB GB B547-8650 Introduction Copyright Manuals for This Machine Manuals for DeskTopBinder V2 Lite Manuals for ScanRouter V2 LiteOther manuals Table of Contents Advanced Features Information BoxesHandy Dialing Functions More Transmission FunctionsPrinted Report ReceptionReception Functions Printing OptionsViewing Fax Information Using a Web Browser 109 Using the Document Server 117111 Programs 113Facsimile Features Key Operator Tools List 135 Using Key Operator Settings 137Specifications 180 Reading Reports 175Replacing the Stamp Cartridge 177 178How to Read This Manual SymbolsPreparation LimitationPage Press Transmission Mode Select Send Later Sending at a Specific Time Send LaterTransmission Mode Press OKDial and press the Start key Place the original, and then select desired scan settings Press Transmission Mode Press User TXUser Transmission Specify a destination, and then press the Start keyPress Transmission Mode Priority TransmissionSelect Priority TX, and then press OK Dial, and then press the Start keyDefault ID Confidential TransmissionID Override Ceiver the ID that must be enteredDefault ID Check that Default ID has been selected, and then press OKOverride ID Press ID OverrideDefault ID Transmission ID Override Transmission Polling TransmissionFree Polling Transmission Default ID Transmission Free Polling TransmissionID Override Transmission Polling Transmission Clear Report Press the Start keyDefault ID/Free Polling Reception Polling ReceptionID Override Polling Reception Default ID/Free Polling Reception Polling Reserve ReportPolling Result Report ID Override Polling ReceptionTransmission Mode Select Check/Change Settings Displaying Confirmation of TransmissionPress Change/Stop TX File Canceling a Transmission Select the files whose transmis- sion you want to cancelPress Stop Transmission Press Change/Stop TX File Press Check/Change Settings Deleting a DestinationAdding a Destination Specify the destinationSelect the file to which you want to add a destination Press AddChanging the Transmission Time Press Change TX timePrinting a File Press Change/Stop TX File Press Print FileSelect the file you want to print Resending a File Press Change/Stop TX File Press Transmit Failed FileSelect the file you want to resend Printing a List of Files in Memory Print TX File List Press Change/Stop TX File Press Print ListPrinting the Journal AllPrint per File No Print per User CodeSelecting Print per User Code Selecting AllSelecting Print per File No Press Print per User CodeJournal Communication time Number of pagesCommunication result User nameChecking the Transmission Result TX File Status Select TX File StatusCheck the transmission results Checking the Reception Result RX File Status Select RX File StatusCheck the reception results Displaying the Memory Status Press Information Press Memory StatusCheck the memory status Printing Received and Stored Documents Press Information Press Print Stored RX FileSelect the document to be printed, and then press Print Deleting Received and Stored Documents Select the printing mode, and then press the Start keyPress Information.3 Press Print Stored RX File Confirm that the Confidential File indicator is lit Printing a Confidential MessagePress Information Select Print Confidential RX File Confidential File Report Confirm that the Confidential File indicator is blinking Printing a File Received with Memory LockPress Information Select Print Memory Lock Printing a File Received with Memory Lock Personal Boxes Personal BoxesPrinting Personal Box Messages When a password is required Enter the password, and then press OKPress Information Select Print Personal Box File Select the box with the message you want to printInformation Boxes Information BoxesStoring Messages Information Boxes Information Boxes Printing Information Box Messages Deleting Information Box Messages Press DeleteCommunication Information Handy Dialing Functions Chain DialRedial ExampleOther Transmission Features Advanced Features Press Adv. Features Select SUB Code Press TX SUB CodeSUB Code Enter a SUB code, and then press OKPress Adv. Features SEP CodeSID Code Press Exit Press the Start keyPWD Code Select SEP Code Press RX SEP CodeEnter a SEP code, and then press OK Then press OKTransfer Request Requesting PartyTransfer Station End ReceiverDestination List Speed DialGroup Dial With Transfer Requests set in the System Settings Press the key programmed with Transfer RequestOn Hook Dial Press the On Hook Dial keyDial Manual Dial Pick up the external telephoneReplace the handset of the exter- nal telephone Changing the Line Port Multi-portPress Select Line Select the line you want to useSub Transmission Mode Book FaxSelect Book Fax Select the size of the originalTwo-Sided Transmission Double-Sided Transmission Press OK Dial, and then press the Start keyPress Sub TX Mode Select 2 Sided Original Specify the original positionEd for 1st Page, and then press Press Sub TX Mode Select Std. Message Standard Message StampPress Sub TX Mode Select Auto Document Sending an Auto DocumentSelect an Auto Document file, and then press OK Press Cancel Printing documents stored as Auto DocumentsSending a Stored File Sending stored documentsSpecifying documents from the User Name Specifying documents from the file nameSpecifying documents from the file list Press OK twice Printing stored documents Selecting a document from file listSelect the document to be printed File ListSpecifying a document from the User Name Specifying a document from the file nameEnter the file name to be print Ed, and then press OK Stamp Press Print File or Print 1stPress Sub TX Mode Transmission OptionsFax Header Print Select Stamp, and then press OKLabel Insertion Sender StampReduced Image Transmission Auto ReduceDefault ID Transmission Programming the Fax Header PrintSelect Options Selecting transmission options for a single transmissionProgramming the Default ID Transmission Programming the Label InsertionProgramming the Stamp Sender Name Programming the Reduced Image TransmissionMore Transmission Functions If Memory Runs Out While Storing an OriginalECM Error Correction Mode Checking the Transmission ResultAutomatic Redial Batch TransmissionDual Access Broadcasting SequenceTransmission with Image Rotation Simultaneous BroadcastOptional fax function upgrade unit is Required Jbig TransmissionPrinted Report Memory Storage ReportCommunication Failure Report Transmission Result Report Immediate Transmission Reception Immediate ReceptionMemory Reception Reception Features Substitute Reception Receiving messages unconditionallyWhen Own Name or Own Fax Number is received DisableFree Polling ID matchReception Functions Transfer StationTransfer Station this machine Jbig Reception Transfer result reportTransfer Stations Quick Dial Auto Fax Reception Power-up Printing Options Print Completion BeepCenter Mark Checkered MarkReception Time Two-Sided PrintingMulti-copy Reception Degree Rotation PrintingImage Rotation Combine Two OriginalsSeparation and Length Reduction Reverse Order PrintingWhen There Is No Paper of the Correct Size ReductionPriority Table Just Size PrintingSetting Priority Trays Having Incoming Messages Printed on Paper from Bypass TrayPrint area is determined by Where Incoming Message are Delivered Output Tray Specifying Tray for LinesTray Shift Reception Features