Avaya 4612 manual Prog, Message Enter number displays

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Program Abbreviated Dialing

Programming or re-programming a single Abbreviated Dialing button on a Line/Feature button

NOTE:

If you make a mistake while programming, you CANNOT move back a space to erase it. Instead, press the # key or go on-hook to erase the entry and start over.

1.Write down the outside numbers, extensions and/or feature access codes you want to program. (Each AD button holds one complete phone number, an inside extension or a feature access code.)

2.To enter programming mode, press Menu, then press the softkey below

Prog.

The phone goes off-hook, the Speaker indicator lights and the message "Press button to program" displays.

3.Press the pre-administered Line/Feature button you want to program for Abbreviated Dialing. (The button must be set for abbreviated dialing before you can program it.)

The message "Enter number" displays.

4.Enter the outside number, extension or feature Access Code you want to store. An automatic dialing number or code can be from 1 - 16 digits. (24 digits are allowed if the number is associated with an AD list; see your System Administrator for information.) When programming an outside number, be sure to include the trunk code, for example, a "9" if applicable.

NOTE:

Your phone display may allow you to use softkeys to add special functions such as a pause, a mark or a wait into your AD number. If so, they can be accessed during programming via the Menu button and inserted into the number being programmed.

5.Press the # button to save the number or code.

A three-beep confirmation tone indicates the AD number has been stored and the message "Number saved" displays for one second; then the message "Press button to program" redisplays.

6.Record the number, code or other identification on the label next to the AD button.

7.Repeat Steps 1 through 6 to program additional AD numbers on Line/Feature buttons.

8.To end programming, hang up by pressing the Spkr button or lifting and replacing the handset.

Issue 1 July 2001 5-13

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Contents Definity Page Copyright 2001, Avaya, Inc All Rights Reserved Copyright and Legal NoticesAcknowledgment Contents Call Handling Features Contents Retrieving Voice Messages IP Telephone Management Features Vi Issue 1 July Intended Audience Issue Date How to Use This DocumentAbout This Document PurposeDocument Organization Typographic Conventions Symbolic ConventionsConventions Used Related Documentation/TrainingAbout This Document Issue 1 July Introduction IP Telephone Description4612 IP Phone Page Page 4Issue 1 July Programmable Line/Feature Buttons Using Programmable Buttons2Using the Display Screen Page Call-Handling Display Mode Using the Display Screen3Upper Display Line Lower Display Line Line/Feature Button Information Display Menu ModeCall Information Navigating Display Menus 4Issue 1 July Current call is placed on hold and you hear a dial tone Call Handling Features4Conference Adding another party to a callPlacing a call on hold HoldAdding a held call to the current call Dropping the last person added to the conference callPreventing the other person on the line from hearing you MuteRedial SpeakerphoneTurning the speaker off during a call Speaker/Mute indicator above the Speaker button goes offChanging from the speakerphone to the handset Turning the speaker on during a callSending a call to another telephone Transfer6Issue 1 July Accessing IP Telephone Features IP Telephone FeaturesDefinity Features Feature ListPlacing an Abbreviated Dialing call Abbreviated Dialing ADAccount Automatic CallbackAutomatic Intercom Canceling Automatic CallbackViewing the feature programmed on a Line/Feature button Line/Feature button assignment or telephone number displaysTemporarily sending your calls to another phone Canceling Call ForwardingCall Display Call ForwardingRetrieving a parked call from another extension Call ParkCall Pickup and Directed Call Pickup Parking a call at your extensionConsult Using the Directory featureDirectory Hands Free Answer on Intercom Drop a Person from a Conference CallExclusion Group PagingHeadset On/Off Using the Inspect featureInspect Answering internal calls automatically Canceling Internal Auto AnswerInternal Auto Answer Hands Free Leave Word CallingPause During Abbreviated Dialing Canceling a Leave Word Calling messageMessage Indicator light at the extension called goes on Speaker indicator light activatesProgram Abbreviated Dialing Priority CallingPlacing a priority call Message Enter number displays ProgThen Message Change number? Yes=1 No=2 displaysButton to program displays ReleasePress 1 . The message Enter Press 2 . The message PressTurning the ringer back on Self-AdministrationRinger Off Turning the ringer offNext four features GrpPg for Group Page SAC for Display confirms the button has not been reprogrammed Display reverts to the first Select Feature menuMessage Button Programmed displays Confirmation tone indicates coverage cancellation Canceling send all callsSend All Calls Associated telephone number displays TimerStored Number View Viewing elapsed time hours, minutes, secondsWhisper Page Answer Whisper Page ActivateAnswering a Whisper Page call Whisper Page OffMessage Retrieval Retrieving Voice MessagesTo retrieve a message by dialing the voice mail system 2Issue 1 July Interpreting Ringer Tones IP Telephone Management FeaturesFeedback Handset Tones Meaning Personalizing Your Telephones Ringing Pattern Interpreting Indicator LightsSelecting a personalized ringing pattern Testing the telephones lights and display Testing Your PhoneLights and display return to normal operation IP Telephone-Compatible Headsets Using a Headset or Specialized HandsetOperating a Headset IP Telephone-Compatible Specialized HandsetsBasic Troubleshooting TroubleshootingPage Page Resetting your phone Resetting and Power Cycling the IP TelephonePower cycling the phone 6Issue 1 July

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