Avaya 555-233-784 manual How to Use This Document, Document Organization, Conventions Used

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About This Guide

How to Use This Document

This guide is organized to help you find topics in a logical manner. Read it from start to finish to get a thorough understanding of how to use your 4610SW IP Telephone. Or, use the Table of Contents or Index to locate information specific to a task or function you want to perform.

Document Organization

This guide contains the following chapters:

Chapter 1: Introducing Your	Describes each element on the face of the telephone. Also
4610SW IP Telephone	covers telephone navigation, applications, and features.
	Covers all call-related information, such as initiating calls,
Chapter 2: Using Your
4610SW IP Telephone	receiving calls, speed dialing, calling a party on the call log,
	conferencing and transferring calls, logging off the phone for
	security purposes and logging back on to the phone.
	Describes how to add, update, and remove Speed Dial buttons,
Chapter 3: Using the
Speed Dial Application	to facilitate quick dialing of frequently called numbers.
Chapter 4: Using the Call	Describes how to view entries on each of the three types of call
Log Application	logs, add a log entry to a Speed Dial button, and delete one or
	more call log entries.
	Explains how to use the 4610SW’s Web Access functions.
Chapter 5: Using the Web	Explains how to use the 4610SW’s Web Access functions.
Access Application
Chapter 6: 4610SW IP	Provides setup and maintenance procedures for 4610SW
Telephone Options	telephone options. Also covers troubleshooting certain phone
	functions.
	Provides ordering information for 4610SW-compatible headsets
Chapter 7: Headsets and
Handsets	and specialized handsets.
Chapter 8: Telephone	Covers testing your phone’s operation and provides basic
Management and	troubleshooting actions, if you encounter errors or experience
Troubleshooting	problems.

Conventions Used

This guide uses the following textual, symbolic, and typographic conventions to help you interpret information.

8 4610SW IP Telephone User Guide

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Contents 4610SW IP Telephone User Guide Avaya Inc All Rights Reserved About This Guide Using the Speed Dial Application 4610SW IP Telephone Options Index Issue Date and Change History About This GuideOverview Intended AudienceConventions Used How to Use This DocumentDocument Organization Symbolic Conventions Related DocumentationTypographic Conventions ConferenceAbout This Guide 10 4610SW IP Telephone User Guide 4610SW IP Telephone Introducing Your 4610SW IP TelephoneIntroduction 4610SW IP Telephone Indicator 4610SW IP Telephone Button/Feature Descriptions CalloutNumber Feature Name Description Indicator muted Dialing PadOptions Navigating Application ScreensPhone/Exit Feature is on/active Light Gray Speed Dial Application 4610SW IP Telephone ApplicationsPhone Application 4610SW Telephone Options Web Access Application OptionalCall Log Application Additional 4610SW Functionality Push FeatureAutomatic Backup/Retrieval Feature Page Making Calls Using Your 4610SW IP TelephoneCall Appearances Manual Dialing Automatic DialingRedialing using a list of the last three numbers called Redialing the last number calledLast number dialed is automatically redialed Call Log entry is created for this callDialing a party using a Speed Dial button Number of the selected person dials automaticallySelected Call Log displays Associated Call Detail screen displaysCall Handling Features Receiving CallsIcon on the current line changes to the Soft Hold icon ConferenceHold Call is now active MuteSpeaker Transfer Changing from the Speaker to the handset or headsetRetrieving a Voice Mail Message Logging Off the PhoneLogging Extension entryPage Entering Data on Speed Dial Screens Using the Speed Dial ApplicationEntering Characters Using the Dialpad Editing During or After Entry Name Entry Example Adding a Speed Dial Button Updating Speed Dial Button Label Information Prompt Select entry to edit. displaysDeleting a Speed Dial Button Label Prompt Select label to delete. displaysIf you want to ThenUsing the Call Log Application About the Call LogViewing a Call Log If you want to ThenAdding a Call Log Entry to a Speed Dial Button Deleting Call Log Entries Deleting a Single Call Log EntrySelected entry’s Detail screen displays No deletion occurs and the Call Log’s Main screen displaysEntries are removed. The Call Log’s Main screen displays Deleting All Entries from a Call LogPrompt Press Delete again to confirm. displays Page Using the Web Access Application Previous application or options screen displays Web Access AuthenticationNavigating Web Pages Navigating the Home Page and Other Standard-Size Web Pages Home page displaysEntering Text on Web Pages Any characters entered are removedAlpha mode Adding a Speed Dial Button for a Web Site Telephone Number 4610SW IP Telephone Options Accessing the Options Main Menus First of four Options Main screens displaysApplication Options Setting the Redial OptionThis is the default setting Setting the Phone Screen on Answer? Option Setting the Phone Screen on Calling? OptionDefault rate is Slow Setting the Display Call Timers? OptionSetting the Message Display Rate Fourth Options Main screen displays Setting Visual AlertingPersonal Ringing Options Status Screen Viewing Options Viewing IP Address StatusViewing Quality of Service QoS Status Viewing the Network Audio QualityViewing Interface Status Viewing Miscellaneous StatusSecond Options Main screen displays Feature Button LabelingChanging the Display Contrast Select Restore default labels Then Select Relabel Feature buttonsSelect View default labels Feature Button Labeling screen re-displays Logging Off the 4610SW IP TelephoneReinstating the Phone After a Log Off Backup/Restore OptionsDisplay prompts for entry of your password Settings Saved During a Backup Setting the Automatic Backup OptionRetrieving and Restoring Data from a Backup File Setting changes from Disabled to EnabledBackup/Restore Options 66 4610SW IP Telephone User Guide FTP Password Input screen displays. The top display area Prompts FTP PasswordNo change is made and the FTP Settings Main screen last Selecting a Display LanguageSelect either Yes softkey Changing a Phone/PC Ethernet Interface Third Options Main screen redisplaysPage Headsets and Handsets Headsets for 4600 Series IP TelephonesHandset Connector Type Ordering Code Handsets for 4600 Series IP TelephonesTelephone Management Troubleshooting Interpreting Ringer TonesRinging Incoming Tones Meaning Feedback Handset Tones MeaningTesting Your Phone Testing the Telephones Lights and DisplayInterpreting Display Icons Icon MeaningBasic Troubleshooting Chart Problem/Symptom Suggested SolutionContact your System Administrator Troubleshooting 4610SW Applications Problem/Symptom Suggested ResolutionResetting and Power Cycling the IP Telephone Resetting Your PhonePower Cycling the Phone Index Numerical82 4610SW IP Telephone User Guide Right/Left buttons Paging indicator Password 84 4610SW IP Telephone User Guide