Panasonic KX-TG6542BX Answering system, Turning the answering system on/off, Call screening

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TG654xBX(e).book Page 31 Tuesday, June 28, 2011 10:16 AM

Answering System

Answering system

The answering system can answer and record calls for you when you are unavailable to answer the phone.

You can also set the unit to play a greeting message but not to record caller messages by selecting “Greeting only” as the recording time setting (page 36).

Important:

L Only 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time.

L When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been set correctly (page 12).

L Answering system announcements are in English only.

Memory capacity (including your greeting message)

The total recording capacity is about 18 minutes. A maximum of 64 messages can be recorded.

Note:

L If message memory becomes full:

–“Messages full” is shown on the handset display.

–The ANSWER ON indicator on the base unit flashes rapidly when the answering system is turned on.

LWhen the message memory becomes full:

–If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later.

–If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded.

Turning the answering system on/off

Base unit

Press {ANSWER ON} to turn on/off the answering system.

Handset

1To turn on:

{MENU} i{#}{3}{2}{7}

To turn off:

{MENU} i{#}{3}{2}{8}

2{OFF}

Note for base unit and handset:

L When the answering system is turned on, the ANSWER ON indicator on the base unit lights up.

Call screening

While a caller is leaving a message, you can listen to the call through the unit speaker.

Handset

To adjust the speaker volume, press {^} or {V} repeatedly. You can answer the call by pressing {C}. Call screening can be set for each handset. The default setting is “On”.

1{MENU} i{#}{3}{1}{0}

2{V}/{^}: Select the desired setting. i{SAVE} i{OFF}

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Contents Before initial use, see Getting Started on Important Information Caller ID ServiceVoice Mail Service IntroductionModel composition Accessory informationSupplied accessories Accessory item/Part number Quantity KX-TG6541 KX-TG6542Accessory item Order number Additional/replacement accessoriesFor your safety Important safety instructions Other information Connections Setting upBattery installation Battery chargeOperation Operating time Intelligent eco modeDuring a power failure Battery level IconOFF Flash Call Wait ControlsHandset Base unitDisplay Belt clipDialing mode Initial settingsDate and time IPAUSE Using the base unitOFF Pause for PBX/long distance service users Erasing a number in the redial listAnswering calls Useful features during a callUsing the handset Adjusting the base unit ringer volumeFor call waiting or Call Waiting Caller ID service usersRotary/pulse service users FlashHandset clarity booster Privacy modeCall share Adding entries PhonebookGroups Select Finding and calling a phonebook entryEditing entries Erasing entriesMenu Chain dialMain menu Sub-menu Programmable settingsProgramming by scrolling through the display menus MenuStore VM access#*1 Feature Code Setting Programming using the direct commandsFor the answering system Feature Code Setting Min Greeting only Remote code Save AlarmNight mode Special programmingCall block Caller ID Changing the handset nameSubscribers only Save iOFF To erase a number To edit a numberMissed calls Using Caller ID serviceCaller ID features Talking Caller IDGroup ringer tone for Caller listViewing the caller list Calling backErasing all caller information Storing an area code to be deleted automaticallyEditing a caller’s phone number before calling back Erasing selected caller informationCall screening Answering systemTurning the answering system on/off Memory capacity including your greeting messageGreeting message Listening to messages using the base unitPause Listening to messages using the handsetErasing all messages Operating the answering systemRemote operation Voice memoVoice guidance Remote commandsTurning on the answering system remotely Selecting Greeting only Answering system settingsNumber of rings before the unit answers a call Caller’s recording timeMessage alert Listening to voice mail messages Voice mail serviceStoring the voice mail VM access number To erase the voice mail access numberTG654xBXe.book Page 39 Tuesday, June 28, 2011 1016 AM Answering an intercom call IntercomHandset locator Making an intercom callAnswering a transferred call Handset To establish a conference call Press ConfTo stand on a desk Wall mountingCharger HookDisplay message Cause/solution Error messagesGeneral use Problem Cause/solution TroubleshootingBattery recharge Problem Cause/solution Making/answering calls, intercom Problem Cause/solutionCaller ID/Talking Caller ID Problem Cause/solution Liquid damage Problem Cause/solution Answering system Problem Cause/solutionDeregistering a handset Registering a handset to the base unit HandsetIndex TG654xBXe.book Page 50 Tuesday, June 28, 2011 1016 AM TG654xBXe.book Page 51 Tuesday, June 28, 2011 1016 AM For your future reference PNQX5059ZA TC0711MG0Attach your purchase receipt here Copyright