HP CM4730 manual User record, Mail distribution list, Fax number, Fax speed-dial

When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors.

Required data and record limits

The required data for each type of record is as follows:

Record type	Required data	Maximum field length	Maximum records
E-mail address	name (or "first name" and "last	245 characters2	2,0003
	name")
	address1	255 characters
User record	name	245 characters2	2,000
	pin	4-8 digits
	address1	255 characters
E-mail distribution list	name	245 characters2	2,0003
	address1	255 characters
	dlname	245 characters2
Fax number	name	245 characters2	2,000
	faxnumber1	50 characters
Fax speed-dial	faxnumber1	50 characters	100 speed-dials, each with a
	speeddial4	31 characters	maximum of 100 entries
	code4	2 digits

1The “address” field can also be called “E-mail” or “E-mail Address”. The “faxnumber” field can also be called “Business Fax” or “Home Fax”.

2The maximum length might be less, depending on the language being used.

3The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less.

4The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the "code" field contains the speed dial code (a number between 0 and 99), for example 08. Either one- or two-digit numbers are accepted; for example, either 06 or 6 can be used.

Creating an import file using Microsoft Outlook

If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook.

1.From the Outlook File menu, choose Import and Export....

2.In the Import and Export Wizard, choose Export to a file and click Next.

3.Select Comma Separated Values (DOS) and click Next.

4.Select the Contacts folder and click Next.

5.Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your computer to save the file. Click Next.

Digital Sending

ENWW Import/Export 87