Adapting Your Computer to Your Own Use, 145

Chapter 10

Adapting Your Computer to Your Own Use

In this chapter

nSpecifying which items you want opened at startup

nInstalling an item in the Apple menu

nInstalling files in the System Folder

nChanging the labels in the Label menu

nSetting the time and date

nSetting a time for the Alarm Clock to go off

nTurning the alarm off

nChanging time and date formats

nChanging number and currency formats

nAdjusting the way the trackball or mouse works

nAdjusting the way the keyboard works

nMaking keyboard shortcuts easier to type

nAdjusting the keyboard for very slow typing

nAdjusting the blinking of a menu item

nAdjusting the blinking of the insertion point

nChanging the way the contents of windows appear

nChanging an icon

nTurning off the Empty Trash warning

nManaging memory

145

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Image 161

Apple Duo 270C manual Adapting Your Computer to Your Own Use, 145

Contents

PowerBook User’s Guide Apple Computer, Inc Contents Open an icon Choose a command Contents Before you installPart Working with several programs at a time Using Disks Power Management Adapting Your Computer Organizing Your Files Printing 185 184187 188 218 222 Power conservation223 Virtual memory 228 Quick Reference Appendix C Map Xiii Radio and television interferencePage Welcome to PowerBook Duo How to Use This BookPage Setting Up Your PowerBook Duo Setting Up Your PowerBook Duo Setting up the computerPlug in the power adapter Slide the latch to the right and lift up the display Open the display Turn on the computer Power On key Power button Nothing happened when you pressed the Power On key You see a blinking question mark icon on the screen What to do next Press the Power On key above the keyboard Adjust the screen brightness and contrast controlsLearning the basics Before you begin Starting the tour Continues Now your screen should look like the following illustration Page To turn the PowerBook off Turning the PowerBook on and offConserve power when you won’t be using it for several hours Off When the PowerBook is in sleep, it draws enough power To put the PowerBook to sleepSleep Automatic sleep When the PowerBook is on, you can do your work To turn the PowerBook Duo onIf the computer is off, press the Power On key On/off summary When you turn on your computer Restarting a computer that can’t be turned on normally Restarting a computer that’s already on If you have a floppy disk drive, restart from a floppy disk Do not use the computer in or near water ± Warning Do not drop or jar the computer Do not touch the screen with any sharp or pointed objects Do not use the computer in wet or dusty environments Musculoskeletal discomfort Health-related information about computer use Chair Eye fatigueArranging your work area and equipment This Keyboard and trackballChange hand positions often to avoid fatigue Built-in display Contrast Brightness Setting Up Your PowerBook DuoMouse Avoiding fatigue External monitorPage Working on the Desktop Point Use the trackball Click Press Drag Telling the PowerBook to do something involves two steps Choose a command Dots, indicating that it has been opened Open an iconClick the startup hard disk icon to select it Look at the contents of a window Continues Size box Working on the Desktop Make a window larger or smallerActive window Zoom box Click the zoom box near the right end of the title barClick the zoom box again Move the hidden contents of a window into view Scroll arrow Horizontal scroll bar Click the close box Close a windowScroll box Close box Title bar Move a windowPoint to the title bar of the active Macintosh HD window Icons represent containers What’s on the desktop? Working on the Desktop Menus offer you choices Windows let you see what’s inside containersWindows let you see what’s inside all these containers Memo Modifier keys Modifier keysArrow keys Page Make sure that your computer is on How to switch between programsWhy it’s important to save your work, and how to save it Open the TeachText icon Open a programTeachText menus Creating and Changing a Document Save your work Create a documentYou will be changing this text later in this chapter Choose Save from the File menu Click Save Switch programsType Opening Lines Here is another way to make a program active Close the Opening Lines window Close a document Because most Macintosh programs work in similar ways Open a documentNext step describes a different way to open an icon Now you’re ready to change the text Change a document With people selected, type the words human beings Click the trackball button once Now you’ll rearrange some text Save regularly, and save often Save your work so far Taking a shortcut Make more changes With each other selected, type one another With togetherness selected, type brotherhood Quit a program Click the Opening Lines icon to select it Make a copy of a documentTo use memory Quitting a program Prompts you to save your work Choose Duplicate from the File menu Change the name of an icon Pressing Return saves the new name Use the TrashPress the Return key Choose Empty Trash from the Special menu Open the Trash iconClick OK Close the Trash window by clicking its close box Learning More Open the PowerBook control panel Open the Battery desk accessoryTo open the PowerBook control panel Learning More About Your PowerBook Use Balloon Help Open the PowerBook iconTurn on Balloon Help Many Macintosh programs also have Balloon Help Point to the File menu Turn off Balloon HelpClick your hard disk icon to select it Second hole Using floppy disksDouble-sided 800K disk Floppy disks and hard disks Use Part III of this book Start learning how to use your application programsInserting a floppy disk At this point, you couldPage Setting Up Your Programs Installing system software Before you installBefore you install, reinstall, or update system software Installer program opens automatically Easy Install dialog box appears Restart your PowerBook Click the Customize button Installing customized system softwareEasy Install dialog box appears Starting up with a floppy disk Click Install There are other ways to copy programs onto your hard disk Installing your programsInstalling programs without a floppy disk drive Checking for computer viruses Finding out what programs are open Switching programsHiding and showing windows on the desktop Open programs Preferred size must always be larger than Minimum size Close the Info window Storing items in the Scrapbook Using the ScrapbookCopying items from the Scrapbook Deleting items from the Scrapbook Remember a few precautions if you use a RAM disk Using a RAM diskCreating a RAM disk Click the On button below the words RAM disk Resizing or removing a RAM disk Erasing a RAM diskChoose Restart from the Special menu Drag the items you want to the RAM disk icon Create a RAM disk Install a minimal System Folder on the RAM diskMaking a RAM disk the startup disk Page Power sources Power Management Using the Battery desk accessory Monitoring the battery charge levelPower Management Lightning bolt icon What you should do Responding to low-power messagesWhat you should know Lever Plug in the power adapter as shown Recharging the batteryRecharging in the computer There are two ways to recharge Recharging in a recharger Battery + hours Batteries 41⁄2 hours To recharge a battery, follow these stepsLights on the recharger indicate the following Table shows approximate recharging times for fully Recharging in both the computer and a recharger Door is physically attached to the battery Removing or replacing the batteryReplacement batteries come with a door attached Save your work, and then choose Sleep from the Special menu Close the battery door by pushing it back into place Maximizing battery life and work time Disposing of dead batteries Replacing the backup batteries To recondition a battery, follow these steps Reconditioning the battery Click Quit to exit the Battery Reconditioning application Maximizing work time Ways to conserve battery power Drag the slider to the setting you want Adjusting the battery conservation settingsClose the PowerBook control panel Easiest approach System Hard disk Using the Custom optionsMore about automatic sleep and screen dimming To set the time sliders Battery Conservation settingsProcessor cycling To slow the processor speed, follow these steps Processor speed To turn power conservation back to automatic, click Auto Power ConservationClick the Custom button Drag the slider of the times you want to change 105 Preparing a new disk for useInitializing a hard disk Hard disk’s Scsi ID number Hard disk’s name Using DisksClick Initialize Click Init to initialize the hard disk Click Erase Initializing a floppy diskThird message asks you to name the disk Type a name for the disk Click the icon of the disk you want to erase Erasing a floppy diskDesignating a startup disk Scanning order for startup disks Protecting the information on a diskLocking a floppy disk Internal hard disk Locking a file Backing up your files If you can’t save files on a floppy disk If you can’t eject a floppy disk Ejecting a diskAll three methods also work with CD-ROM discs Disk is ejected and its icon disappears from the desktop Hard disk precautions Testing and repairing disksCaring for disks If a hard disk icon doesn’t appear Using Disk First Aid Click Open For assistance if necessary Testing a hard diskOpen the Apple HD SC Setup icon Straightening up your files Creating and naming folders Using folders to organize your filesChoose New Folder from the File menu Type a name for the folder and press Return Filing documents when you save them Creating an alias Making items easier to findUses for aliases Choose Make Alias from the File menu Moving an item to the desktop Installing an item in the Apple menuLocating the original of an alias Click the Find Original button Finding an item by name Finding an itemChoose Find from the File menu Click the Find button Search Type text or set Finding an item using other criteriaDate here One at a time Pop-up menu List view Location for the searchOutline Folders Organizing Your Files Items found are shown highlighted in an outline view Ways to use the Find commandFinding items that meet two criteria Creating a template or stationery Get Info command displays information about a selected item Using the Info windowGetting information about your files File’s Info window View menu Type of list displayed is underlined Using the View menuAssigning a label to a file On another hard disk Tips on transferring filesOn floppy disks Page 131 Setting the beep sound Drag the slider up or down to set the volume Installing a soundClick the beep sound that you want your computer to use Close the Sound control panel Click the icon of the sound input device you want to use Removing a soundRecording sounds Get ready to record, then click the Record button Click the Add button Click the Grays or the Colors button Displaying colors or grays Changing the highlight color or gray Changing the color of window borders Changing the background pattern To save the new pattern, double-click the sample pattern Assigning a color to an iconClose the control panel Sample pattern Color bar for selecting colors or grays To change a color, click it Click the color you want to change. a dialog box appears You make these adjustments in the Monitors control panel Using more than one monitorWheel Gray you want Drag the icons to approximate the positions of your monitors Using a second monitor for presentations Magnifying the screen image Inverts CloseView control panel 145 Adapting Your Computer to Your Own Use Installing files in the System Folder Installing an item in the Apple menuSpecifying which items you want opened at startup To have a program or a document open automatically when Removing files from the System Folder Labels Colors Setting the time and date Choose Alarm Clock from the Apple K menu Setting a time for the Alarm Clock to go off Click the close box to close the Alarm Clock Turning the alarm offIcon showing ringing alarm Changing time and date formats Click OK to close the control panel Changing the date formatDialog box that appears, make the changes you want Make the changes you want Changing the time format Make the changes that you want Close the control panel Type the currency symbol here Click the double-clicking speed you want Adjusting the way the trackball or mouse works Close the Keyboard control panel Adjusting the way the keyboard works Making keyboard shortcuts easier to type Adjusting the keyboard for very slow typingModifier Sticky Keys Key has been Click the button for the blinking rate you want Adjusting the blinking of a menu item Changing the way the contents of windows appear Select the picture you want to use for the icon Changing an icon You can turn off this warning in the Trash’s Info box Turning off the Empty Trash warning Checking memory use Managing memoryMaking the most of your memory Remember the following tips on memory management Adjusting the disk cache Using hard disk space as memory Turning on 32-bit addressing 165 Before you printChoosing a printer If your printer is connected over a network If your printer is connected directly to your computerClose the Chooser window Printing Click the icon of the printer you want to use Choose Chooser from the Apple K menuClose the Chooser Your computer is connected to a Original’s size To the printed image Selecting Page Setup options Make sure that the hard disk indicated is the correct one Updating printer software on networked computers Choose Print from the File menu Printing your workPrinter software available Paper-feed Printing the contents of a window or the desktop Make sure that the printer is turned on and warmed up Solutions to common printing problemsCheck the cable connections to the printer PrintMonitor window Controlling background printing Outline fonts and bitmap fonts Working with fonts Installing fonts Locate and open the LaserWriter Font Utility icon Removing fontsTransferring fonts to a LaserWriter printer To the printer Choose Download Fonts from the File menuFonts you added are listed in the Font Utility dialog box Other ways to use the LaserWriter Font Utility Finding out about available fontsInitializing a hard disk attached to a printer Click Initialize Turning the printer’s start page on or off Restarting a LaserWriter printer Type a name for the log, and then click Save Transferring a PostScript file to a LaserWriter 181 What networking offers Using Your Computer on a Network Setting up your computer on a network Turning on AppleTalk Connecting to a networkPrinter port Icon AppleTalk must be active before you can use a network Naming your computer and its owner Close the Sharing Setup control panel AppleShare icon Connecting to a shared disk Capitalization does not need to match Click the name of the computer you want to useClick OK Click Guest or Registered User Icon of the shared disk appears on your desktop Disconnecting from a shared diskClick the name of a shared disk to select it Connect to a shared disk Connecting quickly to a shared diskConnecting automatically when you start up Close the AutoRemounter control panel Reconnecting a PowerBook to shared disksClick OK Close the Chooser Creating a new folder on another computer Changing your password Bullet appears for each letter you type Giving folder ownership to someone elseClick OK Click OK in the dialog box that appears User or group that you named assumes ownership immediately How file sharing works Sharing your own filesTurning file sharing on Section labeled File Sharing, click the Start button Close the window and click Save in the box that appears Turning on guest accessOpen the Guest icon Close the window and click Save in the dialog box Selecting a folder or disk to share Any shared folder or disk can be made private again Naming a registered userTaking back a shared folder or disk Type a password in the User Password box, then press Tab Setting a registered user’s passwordType the name of a person you want to register To register more users, repeat steps 2 Seeing who’s in a group Naming a group of usersYou don’t need to include the Guest icon in any group To see the names of all group members, open the group icon Selecting a user or group to share a folder or disk Remove the X marks in this row To deny access to guests, open the Guest icon Removing a user or group from your list of registered users Removing a user from a groupGiving away ownership of a folder or disk on your computer You cannot throw away the Guest icon or the owner icon To turn file sharing off immediately, type the number Turning file sharing offClick OK to confirm that you want to change ownership Monitoring file-sharing activity Disconnecting someone who is connected to your computer Gaining access to your computer from another computer Changing your password Understanding access privileges Using access privilegesSee Files allows people to see, open, and copy files See Folders allows people to see, open, and copy folders To prevent the folder from being changed, place an Select a folder or disk Choose Sharing from the File menuChoose a registered user or group to share the item with Access privilege strategies Icon Meaning Working with privileges that others have set Linking programs Checking your access privilegesLinking to a program on another computer You can only link to programs that are shared Two programs are now linked Select the program you want to link to Click OK Then you make a program available for linking by sharing it Disconnecting a program linkTurning program linking on Allowing guests to link to your programs Selecting a program for linkingOpen the program Click here to share this program Naming specific users to link to your programs 215 Using the PowerBook Duo Dock An internal 1.4 MB floppy disk drive Duo Dock features VGA monitors Scsi Video Sound ADB port PowerPrinter Floppy Place the dock on a hard, flat surface Setting up the Duo DockDock can hold a monitor weighing up to 100 lbs kg Video port Follow the instructions that came with the equipment Dock ejects the computer Inserting the PowerBook Duo into the Duo DockDock won’t accept the computer Turning on the Powerbook Duo System Power conservation Battery rechargingHow to take advantage of the Duo Dock’s features Your preferences Virtual memory Hard disksScsi devices Modem If you have system problemsNetwork Using security features Unlock the dock if it is locked Ejecting the PowerBook Duo from the Duo DockTurn the key to the vertical unlocked position Press the eject button Dock doesn’t eject the computer Useful shortcut Getting ready Installing a NuBus cardWhen the dock is locked, you can’t use the square hole Power supply case Installing the card Pinch clip and then pull up Lift the subassembly straight up to remove it Hard disk drive Floppy disk drive NuBus card guide Building a PowerBook Duo System Don’t press the connectors together yet Next four steps describe how to insert the cardConnector Align connectors Hole Pin Slot Gap Your card is now installed Tighten the screws you loosened in step Using the PowerBook Duo MiniDock Power adapter Duo MiniDock featuresPrinter An external modem LocalTalk network ‚ Security slot Power adapter comes with your PowerBook Duo Setting up the Duo MiniDockPlace your equipment where you’ll be using it MiniDock Continues Follow the instructions that came with the device More about modem and printer ports Sleep for access to everything except Scsi devices Shut down for access to all devicesBefore you dock Don’t dock with the computer turned on Computer is not docked until the latch is pushed down Make sure the PowerBook Duo is in sleep or shut down Making your external monitor the main monitor Turning on the PowerBook Duo SystemPower On key is marked with a triangle pointing left System is on, but the external monitor is dark Nothing happened when you tried to turn on the PowerBook Duo Input devices Working with a PowerBook Duo systemYour preferences Monitors Battery rechargingPower adapter Virtual memory Hard disks Removing the PowerBook Duo from the Duo MiniDock If you have system problemsGently pull the PowerBook away from the minidock Modem Using the PowerBook Duo Floppy Adapter Building a PowerBook Duo System Page Press the Power On key on your computer Turning on the PowerBook DuoPress the Power On key on your external keyboard Trouble? Other adapters Floppy disk drive precautionsRemove the attached devices in any order Eject any disk from the drive before closing the cover Scsi port Scsi port icon Using Scsi devicesInstalling software Small hole gives you access to the ID number switch Setting Scsi ID numbersID number indicator ID number switch Make sure the Scsi device is turned off If you are attaching one Scsi device Checking that the Scsi chain is properly terminatedIf you are attaching more than one Scsi device Scsi terminator Illustration shows where to add cable terminators Connecting cablesRepeat for each additional device you want to connect If this Scsi device has an internal Connecting your computer as a Scsi disk Using your PowerBook Duo as a Scsi disk Turn off any other devices in the Scsi chain Turn on the PowerBook by pressing the Power On key Don’t make any other connections yet Simplifying the Scsi disk connection process Change conflicting Scsi ID numbers if necessary Disconnect the cables from the desktop Macintosh Drawing battery power in Scsi disk modeQuitting Scsi disk mode Connect the modem to a power source and to the phone line Connecting a modemSee the documentation that came with the modem Make sure the modem is turned off Click the External Modem button Connecting a printerExternal modem is ready to use Printer port Printer port icon Adding memory to your computer Connecting sound input and output devices Do not check your computer as baggage. Carry it with you Traveling with the PowerBookTravel, Storage and Service Japan, Korea, the Philippines, Taiwan Storing the PowerBookTravel, Storage, and Service Service and support Protecting the PowerBook Duo system from theftIf the PowerBook malfunctions or is damaged How to get help Mariani Avenue Apple Computer, Inc Apple Canada, Inc Customer RelationsCanada 800 268-7796/7637 Macintosh user groups For more information about Macintosh computersTechnical information Apple Technical Library International Fax Assistance for hardware and software developers Shift-click Double-clickWorking with icons Selecting icons Opening an icon Working with windowsMoving, copying, and renaming an icon Making a window the active window Opening higher-level folder windows Scrolling through the contents of a window Working with menus Using the outline form in list views Choosing an item from a submenu Choosing an item from a menuTo choose an item in a submenu Drag to the menu item so that the submenu appears KeyAction Up, Down, Left PowerBook Duo Troubleshooting Computer just stopped Battery is draining too fast Power Screen You started or restarted the computer after connecting it There are ghost images or black dots on the screen Memory Trackball See for more information about the Duo Dock Duo Dock See for more information about the Duo MiniDock Duo MiniDock See for more information about working with Scsi devices Computer doesn’t recognize your Scsi devices Hard disk keeps stopping and starting again Disk drives and disks Hard disk is full You can’t delete a file Printer may be turned off. Turn it on ModemsPrinters Network printer keeps restarting You can’t open a shared disk or folder Networks Program won’t open Application programs Command key Works in combination with Letters only numbers Symbols aren’t affectedCommand or in some programs canceling an Outlined button Appendix a Keyboard and Character Sets Using Caps LockTo turn Caps Lock on or off, press the Caps Lock key Option-c Diacritical mark Key combinationPage Insert a blank disk into your floppy disk drive Initializing a disk in MS-DOS formatLocate the Apple File Exchange icon and open it Appendix B Exchanging Disks and Files With MS-DOS Computers Type a name for the disk, and then click OK Disk name Converting files to and from MS-DOS formatFollow these steps to translate an MS-DOS or ProDOS file Click Translate Pull down the translation menu you want Other file-conversion options Page Map Setting your location Click the Set button Comparing locationsYour current location is indicated by a blinking cross Appendix C Map Finding a location Adding a location Adding or removing a locationChanging or removing a location Click the Add City button AC power source for running Computer Accessing your computer from Another 204-205assigningCategories of users ADB port Duo Dock Turning off to make more memory available Tips for 92 Using Battery Conservation slider 67Arrow keys 45, 280 Audio output devices Chair, adjusting 22, 23 changing Battery Reconditioning application 97-98beep sound SettingBlinking question mark icon 6, 73 blink rates Colors Custom View PowerBook control panel 67, 100 Keyboard shortcuts and 58 commandsAnother 204-205 AutoRemounter Dead batteries, disposal of 96 delays Using Map Date & Time control panel 148-149Battery 66 Key Caps 178 Desktop Easy Install 75 Weight limit 218 ports Ejecting the computer from 226-228, 287 featuresDouble-sided floppy disks 69, 70. See also floppy disks Fonts Video mirroring 248 ports ADB DisconnectingScsi 256, 263 sound output 268 video Duplicate File menu 62 Accessing your computer from Troubleshooting File server. See shared disksFormat 303-305File menu Close Find Again 122 Get Info Changing an icon MS-DOS or ProDOS format 301-302inserting Find File menu 122-125findingFolders Printing font samples Grounding plug Giving orders to your computer 32 grays DisplayingProgram linking Duo Dock Giving away ownership of 201-202icon 43 Locking a file Suitcases font families 175, 176 TeachTextTrash 15, 34, 44, 64 types of 42-44used in views Initialize Printer’s Disk LaserWriter Font Utility Linking License agreement for software 78, 195 limited warranty 19Duo MiniDock and 238 Disk Drive Macintosh HD icon Weight limit Monitors control panel 135, 141-142 Mouse Microphone connecting 268 recording soundsBetween Memory Giving commands NuBus cards Registered users and groups 195-198network administratorOn power state Open File menu 33, 35, 38 opening Icons Paste Edit menu 56, 82 PrintMonitorPersonal LaserWriter SC 166 pointing Pop-up menus 279 ports Floppy disk drive Installer 74-77, 85, 169 installing To the Duo MiniDock 238, 239, 242 troubleshootingProDOS format Pulling down a menu 30 Put Away File menu 64, 112 Using Scsi disk mode 263-264removing Battery Requirements for using a RAM diskQuestion mark. See blinking question mark icon Quit File menu Repetitive stress injuries RSIs 21 replacing MiniDock 250 installing software for 256 overviewLaserWriter Ports 19 Selecting icons 29 Connecting your computer as a Scsi disk 17Sharing File menu Disconnecting from a shared disk 187 RAM disk and 83 Setting the beep sound 131-132Special menuShutdown state Slow Keys Available Using Scsi disk modeTelevision and radio reception, interference with For computer 20 Blinking icons ChooserDuo Dock 220, 221, 224, 227 File sharing Wall mount plug Warranty information 19, 281 windows Displaying window contents or list of itemsRay machines at airports and your PowerBook Waking the computer. See also turning on the computer Infinite Loop Cupertino, California 408 030-4272-A TLX