Avaya 4624 Program Abbreviated Dialing

Program Abbreviated Dialing

Issue 1 July 2001 5-13

Program Abbreviated Dialing

To be programmable for abbreviated dialing, a Line/Feature button or softkey must

be administered for the Abbreviated Dialing feature. Note that two separate

procedures follow for programming Abbreviated Dialing numbers — one for

programming Line/Feature buttons for abbreviated dialing, and one for

programming softkeys for abbreviated dialing.

Programming or re-programming a single

Abbreviated Dialing button on a Line/Feature

button

NOTE:

If you make a mistake while programming, you CANNOT move back a space

to erase it. Instead, press the # key or go on-hook to erase the entry and

start over.

1. Write down the outside numbers, extensions and/or feature access codes

you want to program. (Each AD button holds one complete phone number,

an inside extension or a feature access code.)

2. To enter programming mode, press Menu, then press the softkey below

Prog.

The phone goes off-hook, the Speaker indicator lights and the message

"Press button to program" displays.

3. Press the pre-administered Line/Feature button you want to program for

Abbreviated Dialing. (The button must be set for abbreviated dialing before

you can program it.)

The message "Enter number" displays.

4. Enter the outside number, extension or feature Access Code you want to

store. An automatic dialing number or code can be from 1 - 16 digits. (24

digits are allowed if the number is associated with an AD list; see your

System Administrator for information.) When programming an outside

number, be sure to include the trunk code, for example, a "9" if applicable.

NOTE:

Your phone display may allow you to use softkeys to add special

functions such as a pause, a mark or a wait into your AD number. If

so, they can be accessed during programming via the Menu button

and inserted into the number being programmed.

5. Press the # button to save the number or code.

A three-beep confirmation tone indicates the AD number has been st ored

and the message "Number saved" displays for one second; then the

message "Press button to program" redisplays.

Contents

Main Page Copyright and Legal Notices Page About This Document Chapter 1 - 4624 IP Telephone Description Chapter 2 - Using Programmable Buttons Chapter 3 - Using the Display Screen ii Chapter 4 - Call Handling Features Chapter 5 - IP Telephone Features Page iv Chapter 6 - Retrieving Voice Messages Chapter 7 - IP Telephone Management Features Chapter 8 - Using a Headset or Specialized Handset Chapter 9 - Troubleshooting Page About This Document viii Document Organization Conventions Used Symbolic Conventions Typographic Conventions Related Documentation/Training Page 4624 IP Telephone Description The 4624 IP Phone 1-2 Page Page Using Programmable Buttons Programmable Line/Feature Buttons Page Using the Display Screen Call-Handling Display Mode Upper Display Line 3-2 Lower Display Line Line/Feature Button Information Display Menu Mode Navigating Display Menus Page Call Handling Features Conference Adding another party to a call Hold Mute Preventing the other person on the line from hearing you Redial Redialing the last number called Speakerphone Page Transfer Sending a call to another telephone Page IP Telephone Features Accessing IP Telephone Features 5-2 Feature List Abbreviated Dialing (AD) Placing an Abbreviated Dialing call Account Automatic Callback 5-4 Automatic Intercom Button View Viewing the feature programmed on a Line/Feature button Call Display Call Forwarding Temporarily sending your calls to another phone Canceling Call Forwarding 5-6 Call Park Parking a call at your extension Retrieving a parked call from another extension Call Pickup and Directed Call Pickup Answering a call placed to someone in your pickup group (when your phone is idle) Consult Directory Using the Directory feature Page Headset On/Off Inspect Using the Inspect feature 5-10 Internal Auto Answer (Hands Free Answer) Answering internal calls automatically Canceling Internal Auto Answer Leave Word Calling Page 5-12 Pause (During Abbreviated Dialing) Priority Calling Placing a priority call Changing a regular call into a priority call (when you hear a call waiting ringback tone) Program Abbreviated Dialing Programming or re-programming a single Abbreviated Dialing button on a Line/Feature button 5-14 Programming or re-programming a single Abbreviated Dialing button on a softkey Release 5-16 Ringer Off Turning the ringer off Turning the ringer back on Self-Administration Administering any of the above features on your telephone's available buttons 5-18 Send All Calls 5-20 Stored Number (View) Viewing either the last number dialed or a number stored on an AD button Timer Viewing elapsed time (hours, minutes, seconds) Whisper Page (Activate) Whisper Page Answer Whisper Page Off Retrieving Voice Message s Message Retrieval Page IP Telephone Management Features Interpreting Ringer Tones 7-2 Personalizing Your Telephone's Ringing Pattern Selecting a personalized ringing pattern Interpreting Indicator Lights Testing Your Phone Using a Headset or Specialized Handset IP Telephone-Compatible Headsets 8-2 Operating a Headset IP Telephone-Compatible Specialized Handsets Troubleshooting Basic Troubleshooting 9-2 Page 9-4 Resetting and Power Cycling the IP Telephone Resetting your phone !