Printing a reduced incoming fax Auto Reduction | Brother FAX-575

Printing a reduced incoming fax (Auto Reduction)

If you choose ON, the fax machine automatically reduces an incoming fax to fit on one page of Letter or Legal size paper, regardless of the paper size of the document. The fax machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 2, 6).

	1	Press Menu/Set, 2, 5.	5.AUTO REDUCTION
	2	Use ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

3 Press Stop/Exit.

■If you receive faxes that are split on two pages, turn on this setting. If the document is too long, however, the fax machine may print it on two pages.

■When Auto Reduction is turned on and an incoming document is smaller than your paper, no reduction will take place, and you will get the same size as the sender’s document.

Setting Paper Size

You can use three sizes of paper for printing your faxes—Letter, Legal and A4. When you change the type of paper in the paper tray, you will need to change the setting for paper size at the same time, so your machine can fit an incoming fax on the page.

1

2

3

Press Menu/Set, 2, 6.	6.PAPER

Press ▲ or ▼ to select

LETTER, LEGAL or A4.

Press Menu/Set.

Press Stop/Exit.

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

1 Ask the other party to place the document in their machine and to press Start. Tell the other party to wait until the fax machine sends receiving tones (chirps) before hanging up.

2 When you hear the other machine’s CNG tones (beeps), press Fax Start.

	The LCD shows:	RECEIVE
	3 Replace the handset.	RECEIVE
	3 Replace the handset.

Setup Receive 5 - 4

Image 47

Brother FAX-575 manual Printing a reduced incoming fax Auto Reduction, Setting Paper Size

Contents

SU FAX-575 Page Register your product USA only Frequently Asked Questions FAQsFor Customer Service Brother numbers USA only Ordering accessories and suppliesBrother fax back system USA only Iii USA and CanadaCompilation and Publication Notice Who is covered Brother International Corporation Canada only Vii Safety precautionsTo use the fax machine safely Viii Choosing a location Storing numbers Quick Reference GuideSending faxes Receiving faxes Making copies Table of Contents Xii Setup ReceiveSetup Send Interrupting Delayed Fax and Polled Transmit jobs Important information Quick-Dial numbers and dialing optionsRemote Fax Options Printing reports Index Remote Retrieval Access Card Xiv Troubleshooting and routine maintenanceGlossary Specifications Bold Using this GuideIntroduction Finding information Fax Test Sheet and Product Registration USA only Back view Part namesFront view Control panel overview Navigation Keys Menu/Set One-Touch Keys About fax machines Custom features Do you have Voice Mail on the phone line?Why should there be problems? How can you avoid possible problems? Fax tones and handshake ECM Error Correction Mode Connections Connecting an external telephone Introduction 1 Limit your speaking to 20 seconds ConnectionsRecording outgoing message OGM on an external Machine will work best on a dedicated line Special line considerations Roll Over phone linesTwo-Line phone system Converting telephone wall outlets Introduction Multi-Line connections PBX If you are installing the fax machine to work with a PBXCustom features on your phone line Paper Handling and using plain paperPaper specifications for the paper tray Temperature 23C, humidity 50% How to load paper To load paper Memory Storage On-Screen ProgrammingUser-friendly programming Menu table Navigation keys Main Menu Options Descriptions Selections Factory setting option is shown in bold Main Menu Delayed Remote FAX OPT Miscellaneous Turning on Automatic Daylight Savings Time Initial SetupSetting the Date and Time Getting started Digits Setting the Station IDEntering text Enter your fax number up to Repeating letters Special characters and symbolsInserting spaces Making corrections Press or to select LOW Setting the Beeper VolumeSetting the Speaker Volume Choosing the Handset Volume For Volume Amplify VOL AMPLIFYOFF?, and then press Menu/Set and go to Step Setting Volume Amplify Press or to select Pulse Or Tone Setting the Ring VolumeSetting Tone and Pulse dialing mode Canada Only Setting up your area code USA only Basic receiving operations Setup ReceiveChoosing the Receive Mode Press Receive Mode To select or change your Receive ModeSetting the Ring Delay Use or to select ON, Semi or OFF Setting the F/T Ring Time FAX/TEL mode onlyEasy Receive Receiving a fax at the end of a conversation Setting Paper SizePrinting a reduced incoming fax Auto Reduction Operation from extension telephones For FAX/TEL mode onlyUsing a cordless external handset Advanced receiving operations Polling Setting up Polling ReceiveChanging the remote codes Printing a fax from the memory Enter the fax machines you Setting up Sequential Polling Receive What does Brother’s ‘Distinctive Ring’ do? Telephone servicesDistinctive Ring What does your telephone company’s ‘Distinctive Ring’ do? Your telephone company and ask for one that is shown Before you choose the ring pattern to registerRegistering the Distinctive Ring pattern Very important Printing the Caller ID Log Turning off the Distinctive RingCaller ID Caller ID Log To exit the Caller ID Log, press Viewing the Caller ID LogReturning a call from the Log Menu/Set Registering a Caller ID number Call Waiting/Caller ID How to dial Setup Send Automatic transmission How to faxFax Redial Sending a fax at the end of a conversation Sending faxes using multiple settingsBasic sending operations Manual transmission Contrast Fax resolution Canceling a scheduled job Multiple Resolution TransmissionCanceling a fax in progress Press 2 to exit Advanced sending operationsComposing the electronic Cover Composing your own comments Insert the document face down in the ADF Press Menu/Set, 3 When the LCD showsCover page for next fax only Send a cover page for all faxes Broadcasting Using a printed CoverOverseas Mode Screen displays Call Reservation Delayed Fax Press or to choose on or Setting up Polled Transmit Go to Step To change the default setting, press or to select on or OFFMemory Transmission Out of Memory message Wait 2 seconds, then remove Interrupting Delayed Fax and Polled Transmit jobs Storing One-Touch Dial numbers Quick-Dial numbers and dialing optionsStoring numbers for easy dialing Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers How to change the stored number or name Setting up Groups for Broadcasting Dialing options See Storing Speed-Dial numbers on Access codes and credit card numbers Redial Fax PauseHold Redial Telephone Enter the forwarding number up to 20 digits Setting up Fax ForwardingRemote Fax Options Fax Forwarding For example, press 1 8 0 0 5 5 5 1 2 3 4 # # Programming your pager number Turning off Remote Fax Options Setting Fax StorageSetting your remote access code Long beep Fax messages No beeps No fax messages Using your remote access codeRemote Retrieval OFF Remote commands Changing your Fax Forwarding number Retrieving fax messages Customizing the Transmission Verification Report FAX settings and activitySetting the Journal Period Printing reports Following reports are available How to print a report Making a single copy Using the fax machine as a copierMaking copies Copy operations Press or to select Sort or Stack Enter the number of copies you want Important information 11 2 Important information International Energy Star Compliance Statement Industry Canada Compliance Statement Canada only See Brother numbers on Important safety instructions Shipment of the fax machine Trademarks Error messages Troubleshooting and routine maintenanceTroubleshooting Storing One-Touch Dial Brother Or Normal CompatibilityDocument Jam or Paper Jam Press or to select Basic Printout is jammed Paper Jam Difficulty Suggestions If you are having difficulty with the fax machine Sending Faxes Cleaning the print head Routine maintenancePage White Spools 12 11 Troubleshooting and routine maintenance Glossary Glossary Glossary G Copy SpecificationsGeneral Fax Items in all upper case represent LCD messages IndexIndex Help Resolution Card Remote Retrieval Access Card Remote Commands Changing Remote Access Code Canada only Equipment Attachemnt Limitations Visit us on the World Wide Web