Connections, Limit your speaking to 20 seconds | Brother FAX-575

Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.

TAD

TAD

Connections

The external TAD must be plugged into the side of the fax machine, into the jack labeled EXT. The fax machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

1 Plug the telephone line cord from the wall jack into the back side of the fax machine, in the jack labeled LINE.

2 Plug the telephone line cord from your external TAD into the back side of the fax machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

3 Set your external TAD to four rings or less. (The fax machine’s Ring Delay setting does not apply.)

4 Record the outgoing message on your external TAD.

5 Set the TAD to answer calls.

6 Set the Receive Mode to TAD:ANSWER MACH.. (See Choosing the Receive Mode on page 5-1.)

Recording outgoing message (OGM) on an external

TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1 Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2 Limit your speaking to 20 seconds.

3 End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing

51 and Start.”

1 - 10 Introduction

Image 26

Brother FAX-575 manual Connections, Recording outgoing message OGM on an external, Limit your speaking to 20 seconds

Contents

SU FAX-575 Page Brother numbers Frequently Asked Questions FAQsFor Customer Service Register your product USA only USA only Ordering accessories and suppliesBrother fax back system USA only Iii USA and CanadaCompilation and Publication Notice Who is covered Brother International Corporation Canada only Vii Safety precautionsTo use the fax machine safely Choosing a location Viii Receiving faxes Quick Reference GuideSending faxes Storing numbers Making copies Table of Contents Interrupting Delayed Fax and Polled Transmit jobs Setup ReceiveSetup Send Xii Printing reports Quick-Dial numbers and dialing optionsRemote Fax Options Important information Index Remote Retrieval Access Card Xiv Troubleshooting and routine maintenanceGlossary Specifications Finding information Using this GuideIntroduction Bold Fax Test Sheet and Product Registration USA only Back view Part namesFront view Control panel overview One-Touch Keys Navigation Keys Menu/Set How can you avoid possible problems? Custom features Do you have Voice Mail on the phone line?Why should there be problems? About fax machines ECM Error Correction Mode Fax tones and handshake Connecting an external telephone Connections Introduction 1 Limit your speaking to 20 seconds ConnectionsRecording outgoing message OGM on an external Converting telephone wall outlets Special line considerations Roll Over phone linesTwo-Line phone system Machine will work best on a dedicated line Introduction Multi-Line connections PBX If you are installing the fax machine to work with a PBXCustom features on your phone line Temperature 23C, humidity 50% Handling and using plain paperPaper specifications for the paper tray Paper How to load paper To load paper Menu table On-Screen ProgrammingUser-friendly programming Memory Storage Navigation keys Factory setting option is shown in bold Main Menu Options Descriptions Selections Main Menu Delayed Remote FAX OPT Miscellaneous Getting started Initial SetupSetting the Date and Time Turning on Automatic Daylight Savings Time Enter your fax number up to Setting the Station IDEntering text Digits Making corrections Special characters and symbolsInserting spaces Repeating letters Choosing the Handset Volume For Volume Amplify Setting the Beeper VolumeSetting the Speaker Volume Press or to select LOW Setting Volume Amplify VOL AMPLIFYOFF?, and then press Menu/Set and go to Step Setting up your area code USA only Setting the Ring VolumeSetting Tone and Pulse dialing mode Canada Only Press or to select Pulse Or Tone Basic receiving operations Setup ReceiveChoosing the Receive Mode Press Receive Mode To select or change your Receive ModeSetting the Ring Delay Use or to select ON, Semi or OFF Setting the F/T Ring Time FAX/TEL mode onlyEasy Receive Receiving a fax at the end of a conversation Setting Paper SizePrinting a reduced incoming fax Auto Reduction Advanced receiving operations For FAX/TEL mode onlyUsing a cordless external handset Operation from extension telephones Printing a fax from the memory Setting up Polling ReceiveChanging the remote codes Polling Setting up Sequential Polling Receive Enter the fax machines you What does your telephone company’s ‘Distinctive Ring’ do? Telephone servicesDistinctive Ring What does Brother’s ‘Distinctive Ring’ do? Your telephone company and ask for one that is shown Before you choose the ring pattern to registerRegistering the Distinctive Ring pattern Very important Caller ID Log Turning off the Distinctive RingCaller ID Printing the Caller ID Log To exit the Caller ID Log, press Viewing the Caller ID LogReturning a call from the Log Registering a Caller ID number Menu/Set Call Waiting/Caller ID Setup Send How to dial Automatic transmission How to faxFax Redial Manual transmission Sending faxes using multiple settingsBasic sending operations Sending a fax at the end of a conversation Fax resolution Contrast Canceling a scheduled job Multiple Resolution TransmissionCanceling a fax in progress Composing your own comments Advanced sending operationsComposing the electronic Cover Press 2 to exit Send a cover page for all faxes When the LCD showsCover page for next fax only Insert the document face down in the ADF Press Menu/Set, 3 Broadcasting Using a printed CoverOverseas Mode Call Reservation Screen displays Delayed Fax Setting up Polled Transmit Press or to choose on or Out of Memory message To change the default setting, press or to select on or OFFMemory Transmission Go to Step Interrupting Delayed Fax and Polled Transmit jobs Wait 2 seconds, then remove Storing One-Touch Dial numbers Quick-Dial numbers and dialing optionsStoring numbers for easy dialing Storing Speed-Dial numbers How to change the stored number or name Changing One-Touch and Speed-Dial numbers Setting up Groups for Broadcasting Dialing options Access codes and credit card numbers See Storing Speed-Dial numbers on Redial Telephone PauseHold Redial Fax Fax Forwarding Setting up Fax ForwardingRemote Fax Options Enter the forwarding number up to 20 digits Programming your pager number For example, press 1 8 0 0 5 5 5 1 2 3 4 # # Turning off Remote Fax Options Setting Fax StorageSetting your remote access code Long beep Fax messages No beeps No fax messages Using your remote access codeRemote Retrieval Remote commands OFF Retrieving fax messages Changing your Fax Forwarding number Printing reports FAX settings and activitySetting the Journal Period Customizing the Transmission Verification Report How to print a report Following reports are available Copy operations Using the fax machine as a copierMaking copies Making a single copy Enter the number of copies you want Press or to select Sort or Stack Important information 11 2 Important information Industry Canada Compliance Statement Canada only International Energy Star Compliance Statement Important safety instructions See Brother numbers on Trademarks Shipment of the fax machine Error messages Troubleshooting and routine maintenanceTroubleshooting Storing One-Touch Dial Brother Press or to select Basic CompatibilityDocument Jam or Paper Jam Or Normal Paper Jam Printout is jammed If you are having difficulty with the fax machine Difficulty Suggestions Sending Faxes Routine maintenance Cleaning the print headPage White Spools 12 11 Troubleshooting and routine maintenance Glossary Glossary Glossary G Copy SpecificationsGeneral Fax Items in all upper case represent LCD messages IndexIndex Help Resolution Remote Retrieval Access Card Card Changing Remote Access Code Remote Commands Equipment Attachemnt Limitations Canada only Visit us on the World Wide Web