Microsoft ActiveSync, Synchronizing Data | HP 567, 568, 564 specification

48 hp Jornada 560 series personal digital assistant User’s Guide

Microsoft ActiveSync

Microsoft ActiveSync enables you to synchronize the information on your desktop PC with the information on your hp Jornada. In addition, you can back up data from your hp Jornada to your desktop PC and restore this data to your hp Jornada, and copy files between your hp Jornada and desktop PC.

Before you begin synchronization, install ActiveSync on your desktop PC from the Pocket PC Companion CD. ActiveSync is already installed on your hp Jornada.

After installation is complete, the ActiveSync Setup Wizard helps you connect your hp Jornada to your desktop PC, set up a partnership so you can synchronize information between your hp Jornada and your desktop computer, and customize your synchronization settings. Your first synchronization process will begin automatically when you finish using the wizard.

Synchronizing Data

Synchronization compares the data on your hp Jornada with your desktop PC and updates both computers with the most recent information. For example, you can

•Synchronize Microsoft Word and Microsoft Excel files between your hp Jornada and desktop PC. Your files are automatically converted to the correct format.

•Synchronize e-mail messages in your hp Jornada Inbox with e-mail messages in Microsoft Outlook on your desktop PC.

•Copy favorite Web site addresses and any Web pages you have marked for offline viewing in Microsoft Internet Explorer to your hp Jornada.

•Keep your Pocket Outlook Contacts, Calendar, and Tasks databases up-to-date by synchronizing your hp Jornada with Microsoft Outlook data on your desktop PC.

Synchronization with Microsoft Outlook 2002 requires ActiveSync 3.5 on the desktop PC.

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HP 567, 568, 564 manual Microsoft ActiveSync, Synchronizing Data

Contents

User’s Guide Copyright Contents Page Welcome Using This Manual What’s in the Box Hp Jornada Programs Hp ProgramsPage Microsoft Pocket PC Software Microsoft Reader. Read electronic books on your hp Jornada Third-Party Software Additional Programs Where to Find Information For information on See this source Using Online Help on Your hp Jornada Menu, click Connection Settings Getting Started Hardware Features Getting Started Using Your hp Jornada for the First Time Follow these steps to begin using your hp Jornada Getting Started Powering Your hp Jornada Main Battery Backup Battery AC Power Using the Hardware Buttons Turning Your hp Jornada On and Off Up/Down Control Notification Button/LEDRecord Button Hp Hot Keys Hp home menu hot keyContacts hot key Calendar hot key Power Button Navigation Pad and Action ButtonCaring for Your hp Jornada Tasks hot keyPage Overview of Microsoft Windows for Pocket PC Navigating in Microsoft Windows for Pocket PC Using the StylusAligning the Touch Screen Today Screen Switching Programs To start or switch programs using the Start menu Navigation Bar and Command Bar Tap to see additional programs Tap to customize the device Status Icons Icon Meaning Pop-Up Menus Entering Information Entering Text Using the Input PanelAlerts and Notifications Overview of Windows for Pocket PC AccessPanel To start AccessPanel Block Recognizer Soft Keyboard Letter Recognizer Writing on the ScreenTranscriber To select writing To convert writing to text Page Drawing on the Screen To select a drawing Recording a Message Tap it in the list or tap its icon in the note Recording Formats To select a recording format Using My Text Finding and Organizing Information To find a filePage Connecting to Your Desktop PC Microsoft ActiveSync Synchronizing Data To start synchronization from your hp Jornada Synchronizing from a Remote Location On your hp Jornada Copying Files Between Your hp Jornada and Your Desktop PCOn your desktop PC Backing Up Data with ActiveSync Connecting Your hp Jornada Connecting by USB Cradle To connect by USB cradle Connecting by Infrared Page Connecting to the Internet or to a Network Connecting with a CompactFlash Card Connecting with an Infrared Modem Connecting with a Mobile PhoneCompactFlash Connectivity Kit Via Infrared Creating an ISP or Network Connection To create a modem connection to an ISP To create a modem connection to a network Closing a Connection Get Help on Connecting Using Microsoft Pocket Internet ExplorerBrowsing the Web or a Corporate Intranet On the Start menu, tap Internet Explorer Pocket Internet Explorer home To view mobile favorites and channels Favorite Links Mobile Favorites FolderMobile Favorites Conserving Memory Using AvantGo Channels Sending and Receiving E-mail Connecting Directly to an E-mail Server Synchronizing E-mail Messages To connect to an e-mail service Using the Message List Page Composing Messages Tap to send the message Managing E-mail Messages and Folders Folder Behavior with a Direct Connection to an E-mail ServerPage Configuring and Optimizing Your hp Jornada Managing Power Power Tips To check the remaining power Hp safe store folder Managing MemoryStorage and Program Memory To use the Memory control panel to stop programs Backing Up and Restoring Data CompactFlash Memory Cards Using hp backup Tap Back Up Now Restoring Data Using hp emergency backup Select the Enable emergency backup check box Display Settings Adjusting SettingsTo start hp settings Volume Settings Power Preferences Settings Adjusting Other Settings Configuring Hardware Buttons Configuring MenusHp Home Menu To control the scroll speed To modify a button assignment Adding or Removing Programs Start MenuAdding Programs To add a page to the hp home menu To install a program using ActiveSync Accessories Hp AccessoriesRemoving Programs On the System tab, tap Remove Programs CompactFlash Cards Page Microsoft Pocket Outlook Calendar Scheduling Appointments and Meetings Tap OK to return to Calendar Using the Summary Screen Creating Meeting Requests Contacts Tracking Friends and Colleagues To create a contact Finding a Contact Using the Summary Screen Tasks Keeping a To-Do List Use Tasks to keep track of what you have to do To create a task Tap OK to return to the task list To create a note Companion Programs Microsoft Pocket Word To use Pocket Word Microsoft Pocket Excel Tips for Working in Pocket Word Tips for Working in Pocket Excel To use Pocket Excel Companion Programs Microsoft Windows Media Player Working with Audio Files on a CompactFlash Card Microsoft Reader Getting eBooks for Your hp Jornada Using the Library Reading a Book Using Reader Features Removing a Book Setting Up MSN Messenger Working with Contacts Chatting with Contacts Hp image viewer Browse Mode Renaming, Copying, Deleting, and Rotating Images Recording Sound Files View Mode Slideshow Mode Sending Images OmniSolve To start OmniSolve CodeWallet Pro To start CodeWallet ProPage Troubleshooting Resetting Your hp Jornada To reset Restoring Factory Defaults To restore the factory defaults Basic Problems Problem Auto-suspend activated. To conserve Device has been reset. After a reset Software that runs on previous hp Able to dial out, but unable to make proper connection Remote ConnectionsModem connection is unreliable Network Connection Problems Cradle Connection Problems Display Problems Screen is BlankDisplay is Difficult to See in Dark Rooms Screen is Hard to ReadPage Service Web site Customer support Contacting Hewlett-Packard Worldwide Country/Region Telephone Support and Service USA One year limited hardware warranty Limitation of warranty Limitation of liability and remedies For consumers in Australia For consumers in New Zealand Hp Software Product License Agreement Use Copies and adaptationsOwnership Transfer of rights in software Updates and upgrades Sublicensing and distributionTermination Export clause Ninety-Day Limited Software Warranty Hp Software Product Limited WarrantyRemovable media if supplied Limitation of warranty Limitation of liability and remediesPage Glossary Page Glossary Page Appendix Character Recognition Page Appendix Character Recognition Page Index Page Page 156 157