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i-mate PM10A manual Synchronizing Information, Synchronizing Outlook E-mail

Models: PM10A

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70Pocket PC Phone User Manual

1.Set up an infrared connection. (Install and configure an infrared port on your PC according to the manufacturer's instructions).

2.Switch to the infrared port on your desktop computer: On the File menu of the ActiveSync on your PC, click Connection Settings. In the Allow serial cable or infrared connection to this COM port list, select Infrared Port (IR).

3.Align the infrared ports on your PC and your Pocket PC Phone so that they are un- obstructed and within close range.

4.On your Pocket PC Phone, tap the Start menu > ActiveSync > Tools > Connect via IR.

4.2 Synchronizing Information

This section provides an overview of the types of Outlook information you can synchronize. By default, ActiveSync does not automatically synchronize all types of Outlook information. Use ActiveSync options on your PC to turn synchronization on and off for specific information types.

Synchronizing Outlook E-mail

After selecting Inbox for synchronization in ActiveSync, Outlook E-mail messages are synchronized as part of the general synchronization process. During synchronization:

nMessages are copied from the Inbox folder on your PC or the Microsoft Exchange server to the Inbox folder of the Outlook E-mail account on your device. You can only synchronize information directly with an Exchange Server if your company is running Microsoft Mobile Information Server 2002 or later. By default, you’ll receive messages from the last three days only, the first 100 lines of each new message, and file attachments of less than 100KB in size.

nMessages in the Outbox folder on your device are transferred to Exchange or Outlook and then sent from those programs.

nThe messages on the two computers are linked. When you delete a message on your device, it’s deleted from your PC the next time you synchronize.

nMessages in subfolders in other E-mail folders in Outlook are synchronized only if they have been selected for synchronization in ActiveSync.

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i-mate PM10A manual Synchronizing Information, Synchronizing Outlook E-mail

Contents

Pocket PC Phone Please Read Before Proceeding Important Safety Precautions Electrical SafetyContents Device Settings Phone Settings Synchronizing InformationCalendar 106 Contacts 108 Tasks 111 112 Mail and Text Messages 116 MSN Messenger 121MMS Messages 121 10.1 About Camera and Album 152 10.2 153 10.3 165Specifications 194 Index 195 Chapter Knowing Your Device Top View, Left-Side View, and Front ViewRight-Side View, Back View, and Bottom View Infrared Port Earphone PlugInserting the SIM Card Side of the SIM card, and then slide it outTalk-time3 5 hrs BatteryData retention Data retention time 72 hrsRecharging your device AC Adapter AccessoriesWhen the battery is low USB CablePage Knowing Your Pocket PC Screen tapping and calibration Tap the Start menu Settings the System tab ScreenStarting Up Re-calibrate the screenPortrait Mode Landscape Mode Screen OrientationToday screen Indicators MeaningNotifications Pop-Up menusCommand bar Navigation barPrograms Icon DescriptionEntering Information Caller IDUsing the Input Panel Using the Soft KeyboardUsing the Letter Recognizer Switching to Transcriber Using the Block RecognizerTo punctuate in Transcriber To learn writing in Transcriber Using ProfilesEditing and selecting text Letter Shape Selector supports two profiles Master or GuestUsing T9 to Input Text Using Phone PadPhone Pad To insert a word in the current application screen Using the Multi-Tap mode to Input TextTo enter a capital Tap the Shift key To add symbols To enter a numberEntering Numbers Select Start Menu Settings Personal Tab InputPhone Pad Options Writing on the Screen Selecting writing Converting writing into textTips for good recognition Drawing on the ScreenTo create a drawing Recording a Message To select a drawingTo create a recording Change recording formats Finding InformationTap the Start menu Programs Find Than 64 KB in Type Page Using Your Pocket PC Phone Phone dialer screen Tap to select your contact from the Contacts listNavigation pad and dialing Entering your PIN Checking your connectionTurning on the Flight Mode Adjusting the phone volumeBackspacing and deleting Making a CallMaking a call from the Dialer Making a call from ContactsMaking a call from Call History Making a call from Speed Dial Tips for using Speed DialChecking your Voice Mail Smart Dialing Making a call from SIM ManagerHow the matching numbers works Making a call or sending a text messageSmart Dialing Options Answering an incoming call Receiving a callEnding a call Putting a call on hold Setting up conference callsIn-Call Options Swapping between callsTurning on the speakerphone Writing a noteViewing a note Muting a callSIM Manager Contacts InformationTransferring contacts from SIM to Contacts Saving your own numbers Call HistoryViewing calls details Deleting individual calls Photo ContactsViewing call duration Deleting all callsCreating a new photo contact To preview and adjust settingsTap the Start menu Programs Photo Contacts To assign a photo from the camera Toolbar IconsTap Edit then Assign Photo from Camera To unassign a photo To disable the display of photos during incoming callsTo view your contacts by photo Show Contact Names Only To manage your groupsTap Edit Assign Group Set Default Photos To select Set Default Photos, tap Tools Set Default PhotosPreview Assign a Ring toneTo unassign a ring tone Making an international call Additional Dialing InformationMaking an emergency call SIM Tool KitLocking the keypad Tap the Start menu Settings Personal PasswordSecuring Your Pocket PC Phone Locking your Pocket PC PhoneLocking the SIM card Synchronizing Information Using ActiveSync Installing ActiveSyncConnecting to a PC via a cable or cradle Connecting to a PC by InfraredSynchronizing Information Synchronizing Outlook E-mailSynchronizing Calendar Synchronizing ContactsSynchronizing Tasks Synchronizing NotesBluetooth Infrared and Bluetooth ConnectionInfrared ActiveSync Errors Viewing error informationPersonalizing Your Pocket PC Phone Device Settings Personal tabSystem tab Buttons Default settings Contacts Calendar Camera RecordInput Tap the Start menu Settings the Personal tab Password PasswordTap the Start menu Settings the Personal tab Menus MenusSounds and Notifications Tap the Start menu Settings the Personal tab TodayToday Changing the background Customizing the displayed information AboutBacklight Clock & AlarmsTap the Start menu Settings the System tab Clock & Alarms MemoryTap the Start menu Settings the System tab Permanent Save PowerTap the Start menu Settings the System tab Power Permanent SaveRing type 2Phone SettingsTo restore to FlashROM Ring toneKeypad tone Add ring toneNetwork Services MoreGetting Connected Connecting to the Internet About ConnectionsTap the Start menu Settings the Connections tab Connections Connecting to a private networkISP server phone number User name Password Tap the Start menu Setting the Connections tab ConnectionsCSD Line Type Gprs SettingsTap the Start menu Settings Connections CSD Line Type To change a CSD Line typePocket Internet Explorer Browsing the InternetTo setup your network card Network Cards SettingsTo change network card settings Connecting to a Terminal Server Terminal Services ClientNavigating within Terminal Services Client Disconnecting and ending a session BluetoothDisconnecting without ending a session Terminal Services window, tap Start Shutdown Tap DisconnectCheck Turn on Bluetooth option Bluetooth modesTo turn on Bluetooth On Uncheck Turn on Bluetooth optionTo make your device discoverable Check Make this device discoverable to other devices optionTo accept a Bond Tap Start menu Settings Connections tabTo create a Bond Tap FinishTo delete a Bond Beaming Information with BluetoothTo rename a Bond Tap DeleteUsing a Bluetooth Phone as a Modem Receiving a Bluetooth BeamSelect a modem list, tap Bluetooth Next Wireless Modem Tap Start menu Programs then tap Wireless ModemSettings on your PC Connecting via USB Port Tap the Start menu Programs Wireless ModemConnect via Bluetooth Page Using Outlook Calendar Create or change an appointmentSend a meeting request Beam an appointment ContactsSet a reminder for an appointment Use the summary screenCreate or change a contact View contactsTap the Start menu Programs Contacts New Find a contact Beam a contactChange options Using the summary screenTasks Create or change a taskSet a reminder for a task Beam a taskBeam a note Create a noteSend a note by E-mail FilePage Messaging Features Mail and Text Messages Changing options for an account Setting up an accountTap Accounts Accounts Downloading messages from a server When finished, tap Accounts DisconnectDeleting an account Receiving attachmentsComposing and sending a message Through synchronizationThrough a remote IMAP4 E-mail server From Messaging, tap Accounts Accounts... IMAP4Managing Messages and Folders Manage Folders MSN MessengerSign in to MSN Messenger Signing In and Signing Out Launching the MMS composer screen MMS MessagesCreating an MMS Message To view message folders Message BoxesTo view message options Creating a message To add a picture or video clip To add text To add audio clipsMenu commands Viewing a message MMS SettingsPreferences tab Page Applications Synchronizing Pocket Word documents Pocket WordDocument conversion Pocket Excel Synchronizing Pocket Excel workbooksWindows Media Player Workbook conversionPlay a file on a network PicturesAbout the playlist Enter a URL in the Location to Open fieldViewing pictures Transferring picturesFinding and listing pictures Tap the Start menu Programs PicturesDeleting an image Sorting picturesEdit pictures Customizing pictures To select the time delay between slidesSet pictures as background To select launch automaticallySending a fax TruefaxTap the Start menu Programs Truefax New Finishing Receiving a faxTap the Start menu Programs Truefax Using the Fax Viewer Customized templatesLayout PropertiesTap the Start menu Programs Truefax Tool Layout Fax Options Installing MIDlets directly from the InternetMIDlet Manager Tap the Start menu Programs Truefax Tool FaxInstalling MIDlets from a PC Tap the Start menu Programs MIDlet Manager Menu InstallTap the Start menu Programs MIDlet Manager Running MIDletsStopping MIDlets Tap the Start menu Programs MIDlet Manager Tap Show RunningChanging the display name of your MIDlets Customizing your display settingsManaging your MIDlets/MIDlet suites Stopping all MIDletsSystem Info Un-installing MIDlets/MIDlet suitesTo assign a group to a MIDlets/MIDlet suite Network TypeMIDlet Security Security Description OptionError Messages Message MeaningPage Using Camera and Album File formats supported About Camera and AlbumStill-image formats Simple profile .mp4 CameraVideo formats Motion-JPEG AVI .avi MMS Video formats 3GPP-H.263 baseline .3gpUsage of Buttons in Camera Mode Capture/Action ButtonSettings screen Photo Capture ModeView of Album mode Capture Sizes areVideo Capture Mode Capture Sizes for MPEG-4 video format are MMS Video Capture ModeCapture Sizes for H.263 video format are Picture Theme Capture Mode Review Screen Send via MMSZooming In/Out Send via E-MailPhoto Picture Theme Capture Format Camera Settings ScreenCapture Mode Capture SizeAdjust Tools MenuPrefix String Files, tap Reset counterPrefix Type Counter IndexAudio Recording withDocuments\ folder Album Tap the Start menu Programs AlbumTo make an annotation on your file To make a text annotationAssign to Contact Sending a file via E-mail or MMSTo set audio files as Ringtones To make an audio annotationConnect Default zoomOptions Animation Powered onAdjust Gamma setting controls image brightness/darkness. SpeedDetailed View Mode Toolbar Command BarImages too big for the screen Icons on the ToolbarTo set as Today wallpaper To Reset the Today Screen back to the Default Wallpaper Tap the Start menu Settings Today icon in the Personal tabSlide Show mode View modeDisplay, Audio, Delay Time between To Fast Forward toFull Screen View Mode Appendix a To add programs using ActiveSync Adding or Removing ProgramsTo add a program directly from the Internet Tap the Start menu Settings System Remove ProgramsTo remove a program Finding space in storage memory Managing MemoryTo view memory allocation and availability Move data to a SD storage cardDelete unnecessary files Move E-mail attachmentsSave new items on a storage card Delete all files and clear the history in Internet ExplorerSD and MMC Cards Backing up or restoring your system using xBackupBacking Up Files To insert a memory cardTo perform a soft reset Resetting Your Pocket PC PhoneBacking up or restoring your system via ActiveSync To perform a full reset Appendix B EN 60950 IEC Regulatory Agency IDsEuropean Union Notice Etsi EN 301GSM11.10 ANSI/IEEE C.95.1-1992 Etsi EN 300EN50360, EN50361 for SAR Important Health and Safety Information General PrecautionsSafety Precautions for Power Supply Unit SAR InformationTroubleshooting Operating ProblemsProblem Running out of memory warning message pops up on the screenTapping and Writing Problems ActiveSync Problems Connection Problems Unable to use Infrared IR port to transfer informationMake sure that you do not have any other active connections GSM/GPRS Tri-band Module System InformationDisplay Camera ModuleIndex Page Page Page