July
Users Guide
Page
Contents
Copying
Loading paper and specialty media
105
Customizing copy settings
108
Faxing 111
125
120
138
129
150
164
252
234
262
266
Troubleshooting
311
294
Safety info rm ation
Page
Finding information about the printer
Learn in g about the printer
Telephone support
Click Technical Support
Printer configurations
Basic models
Mail support
Basic functions of the scanner
Selecting a location for the printer
Using the scanner glass
Using the ADF
Understanding the ADF and scanner glass
Dial Pause Press
Understanding the printer control panel
ItemDescription
Understanding the home screen
Cartridge
Sample touch screen
Using the touch-screen buttons
Other touch-screen buttons
Selected radio button Cancel Jobs Continue
Features
Add itional p rinter se t up
Installing internal options
Available internal options
Accessing the system board to install internal options
Page
Installing a memory card
Installing a flash memory or firmware card
Page
Installing an Internal Solutions Port
Page
Page
Page
Page
Page
Installing a printer hard disk
Page
Page
Page
Installing a fax card
Page
Attaching cables
Printing a menu settings
Verifying printer setup
For Windows users
Setting up the printer software
Printing a network setup
Installing printer software
Click Printers and Faxes
Using the World Wide Web
Click Settings Œ Printers
Updating available options in the printer driver
Mac OS X version 10.4 and earlier
Setting up wireless printing
Click Suggested
Installing the printer on a wireless network Windows
Prepare to configure the printer
Installing the printer on a wireless network Macintosh
Click Wireless Network Attach
Enter the printer information
Configure the printer for wireless access
Configure your computer to use the printer wirelessly
Click AppleTalk
Installing the printer on a wired network
Choose the Default Browser tab Click More Printers
For Windows users
Windows XP and earlier
Click Install Printer and Software
For Macintosh users
Windows Vista
Mac OS X version
Double-clickPrint Center or Printer Setup Utility
Mac OS X version 10.4 and earlier
Click Control Panel
Click Configure Port
Windows XP
Windows
For Mac users
Windows Vista
Setting up serial printing
Windows XP and earlier
Windows
Windows XP
Choosing a fax connection
Setting up the printer to fax
Country/region United Kingdom Italy Ireland Sweden Finland
Using an RJ11 adapter
Norway France Denmark Portugal
Australia Spain South Africa Turkey
Country/region Saudi Arabia Israel United Arab Emirates
Egypt Poland Bulgaria
Czech Republic Russia Belgium
Country/region
Connecting directly to a telephone wall jack in Germany
Connecting to a telephone
Connecting to an answering machine
Page
Connecting to a computer with a modem
Click Settings Click Fax Settings Click Analog Fax Setup
Setting the outgoing fax name and number
Turning Daylight Saving Time on
Setting the date and time
Click Links & Index Click Set Date and Time
Specify a unit of measurement
Setting the Paper Size and Paper Type
Configuring Universal paper settings
Load in g pape r a nd s p ecialty med ia
Loading the standard or optional 250-sheet or 550-sheet tray
Page
ABC
Loading the 2000-sheet tray
Page
ABC
Insert the tray Loading paper and specialty media
Loading the multipurpose feeder
ABC
ABC
Loading the envelope feeder
Page
Linking trays
Linking and unlinking trays
Unlinking trays
Click Custom Names
Click Settings
Assigning a custom paper type name
Changing a Custom Type x name
Pap er and specialty m edia g uidelin es
Paper characteristics
Paper guidelines
Selecting preprinted forms and letterhead
Storing paper
Using recycled paper and other office papers
Paper sizes supported by the printer
Supported paper sizes, types, and weights
Letter Legal Executive Oficio1 Folio1 Statement1
Envelope DL Envelope Other Envelope
Universal3,4
Card stock Envelopes Labels
Paper types and weights supported by the printer
Paper types and weights supported by the finisher
Paper
Finisher Output Expander Bin Mailbox
Making a quick copy
Copying using the ADF
Cop ying
Making copies
Making transparencies
Copying using the scanner glass
Copying photos
Copying on specialty media
Copying to letterhead
Customizing copy settings
Copying from one size to another
Copying a document that contains mixed paper sizes
Making copies using paper from a selected tray
Example 1 Copying to mixed paper sizes
Touch Copy from, and then touch Mixed Letter/Legal
Copying on both sides of the paper duplexing
Reducing or enlarging copies
Example 2 Copying to a single paper size
Collating copies
Adjusting copy quality
Collated
Between Copies Between Jobs Between Pages
Placing separator sheets between copies
Copying multiple pages onto a single sheet
Touch Separator Sheets
Touch Custom Job
Creating a custom job job build
Placing an overlay message on each
Job interrupt
Placing information on copies
Placing the date and time at the top of each
Understanding the copy screens and options
Canceling a copy job
Sides Duplex
Content
Scale
Darkness
Custom Job
Content
Paper Saver
Advanced Imaging
104
Improving copy quality
Advanced Duplex
Save as Shortcut
Getting ready to e-mail
Setting up the e-mail function
Click E-mail Settings Click Setup E-mail Server
Mailing
Creating an e-mail shortcut
Configuring the e-mail settings
Creating an e-mail shortcut using the Embedded Web Server
Creating an e-mail shortcut using the touch screen
Mailing a document
Sending an e-mail using the touch screen
Sending an e-mail using a shortcut number
Sending an e-mail using the address book
108
Customizing e-mail settings
Adding e-mail subject and message information
Changing the output file type
Understanding e-mail options
Canceling an e-mail
Advanced Options
Resolution
Mail Message
Send As
111
Sending a fax using the printer control panel
Faxing
Sending a fax
Creating shortcuts
Sending a fax using the computer
112
113
Using shortcuts and the address book
Using fax shortcuts
Using the address book
114
Customizing fax settings
Changing the fax resolution
Making a fax lighter or darker
115
Sending a fax at a scheduled time
Viewing a fax log
Blocking junk faxes
Click the Block No Name Fax option
Canceling an outgoing fax
Understanding fax options
116
117
118
Improving fax quality
Holding and forwarding faxes
Holding faxes
Fax Mail
Forwarding a fax
119
Print Print and Forward
120
Scanning to an FTP address using the keypad
Scan ning to an FT P a d dress
Scanning to an FTP address
Click FTP Shortcut Setup
Scanning to an FTP address using a shortcut number
Scanning to an FTP address using the address book
Creating an FTP shortcut using the Embedded Web Server
Understanding FTP options
Creating an FTP shortcut using the touch screen
122
123
124
Improving FTP quality
Click Scan Profile
Scan ning to a comp u t er or fla sh d riv e
Scanning to a computer
125
126
Quick Setup
Scanning to a flash drive
Understanding scan profile options
Color
Default Content
Format Type
Compression
Advanced Imaging
Improving scan quality
128
Printing on specialty media
Tips on using letterhead
Prin ting
Printing a document
Tips on using envelopes
Tips on using transparencies
130
Page
Holding jobs in the printer
Printing confidential and other held jobs
132
133
Printing confidential and other held jobs from Windows
Touch Confidential Jobs
134
Printing from a flash drive
Printing a directory list
Canceling a print job
Canceling a print job from the printer control panel
Printing information pages
136
Canceling a print job from the computer
Click Control Panel Click Hardware and Sound Click Printers
137
Paper recommendations
Clearing jams
Avoiding jams
Paper tray recommendations
201 paper jams
Understanding jam numbers and locations
139
140
141
Paper jam
Touch Continue
142
Paper jams
143
144
145
146
Staple jams
147
148
Touch Restart Job
149
150
Security Settings Help
Und ersta ndin g print e r men us
Menus list
151
Default Source menu
Paper menu
Paper Size/Type menu
Tray x Type
152
MP Feeder Size
Envelope Feeder Type
153
MP Feeder Type
Envelope Feeder Size
Manual Envelope Size
154
Manual Paper Size
Manual Paper Type
155
Configure MP menu
Envelope Enhance
Substitute Size menu
156
Paper Texture menu
157
Paper Weight menu
158
159
Paper Loading menu
160
Custom Types menu
Custom Scan Sizes menu
Custom Names menu
161
Custom Bin Names menu
Universal Setup menu
162
Output Bin
Bin Setup menu
Configure Bins
163
164
Reports menu
165
Network/Ports menu
Active NIC menu
Standard Network or Network x menus
Network Buffer
PS SmartSwitch
NPA Mode
166
167
Smtp Setup menu
Std Network Setup
Net x Setup
Network Card menu
Network Reports menu
168
169
TCP/IP menu
170
IPv6 menu
AppleTalk menu
Wireless menu
171
LexLink menu
NetWare menu
172
173
Standard USB menu
USB Buffer
174
USB With ENA
175
Parallel x menu
Parallel Buffer
Protocol
Parallel Mode
176
Advanced Status
177
Serial x menu
Parallel With ENA
Robust XON
178
Serial Buffer
Serial Protocol
Honor DSR
179
Baud
Data Bits Parity
Miscellaneous menu
Panel Logins
Remote Logins
Security menu
Disk Wiping menu
Confidential Print menu
181
Manual Method
182
Manual Wiping
Automatic Method
Set Date/Time menu
Security Audit Log menu
183
184
Settings menu
General Settings menu
Enable NTP
Eco-Mode
Quiet Mode
Run Initial setup
185
Scan to PC Port Range
186
Keyboard
Paper Sizes
Displayed Information
187
188
189
Timeouts
Location Alarms
190
191
Print Recovery
192
Copy Settings menu
Factory Defaults
Content
193
194
195
Custom Job scanning
196
Overlay
Custom Overlay Allow priority copies
197
Fax Mode Analog Fax Setup menu
Fax Settings menu
198
199
Darkness Dial Prefix Dialing Prefix Rules
200
201
202
Sharpness Enable Color Fax Scans
Auto Convert Color Faxes to Mono Faxes
203
204
205
Fax Mode Fax Server Setup menu
Darkness Orientation
Fax Resolution
206
Primary Smtp Gateway Secondary Smtp Gateway Image Format
207
Mail Settings menu
Enable Analog Receive
Mail Server Setup
Format
208
Color
209
Mail Bit Depth
210
Jpeg Quality
Mail images sent as
Sharpness
211
212
FTP Settings menu
Use cc/bcc
213
FTP bit Depth
214
Base File Name Custom Job Scanning
Flash Drive menu
Scan Settings
215
216
Photo Jpeg Quality
217
Scan bit Depth
218
Duplex Binding
Print Settings
219
Copies Paper Source
Up Ordering
220
Up pages/side
Up Border
Setup menu
Print Settings
221
Resource Save
222
Download Target
Job Accounting
Copies
Finishing menu
223
Print All Order
Up pages-side
224
225
Quality menu
226
Utilities menu
227
PCL Emul menu
PostScript menu
228
PCL Emulation Settings
Symbol Set
229
Tray Renumber
230
Scale
Html menu
231
Font Size
XPS menu
Image menu
232
233
Help menu
Und ersta ndin g print e r message s
List of status and error messages
Connect xbps
Disk Full Scan Job Canceled
Close door or insert cartridge
Close finisher side door
Flushing buffer
Fax partition inoperative. Contact system administrator
Fax Station Name not set up
Fax Station Number not set up
Job stored for delayed transmission
Install bin
Install envelope feeder
Install Tray
Load staples
No analog phone line connected to modem, fax is disabled
Load src with
Load manual feeder with
Ready
No answer
No dial tone
Queued for sending
Remove packaging material, check
Reattach envelope feeder
Receive complete
Receiving page n
Remove paper from standard output bin
Restore Held Jobs?
Remove paper from all bins
Remove paper from bin
Scan Document Too Long
Scanner Jam Access Cover Open
Smtp server not set up. Contact system administrator
Some held jobs were not restored
USB/USB
Insufficient memory to support Resource Save feature
Unsupported USB device, please remove
Unsupported USB hub, please remove
Insufficient memory, some Held Jobs were deleted
Insufficient memory, some held jobs will not be restored
Insufficient memory to collate job
Insufficient memory for Flash Memory Defragment operation
Defective flash detected
Ppds font error
Network x software error
Serial option x error
Standard parallel port disabled
Standard network software error
Parallel port x disabled
Serial port x disabled
Too many disks installed
Standard USB port disabled
USB port x disabled
Configuration change, held jobs were not restored
Incompatible output bin
Too many flash options installed
Too many trays attached
Incompatible envelope feeder
Cartridge low
Routine maintenance needed
Disk full
Unformatted disk
Replace all originals if restarting job
Scanner Disabled
Scanner Service Error
Service message
251
Emulation error, load emulation option
252
Cleaning the exterior of the printer
Cleaning the scanner glass
Main taining th e prin t er
253
Adjusting scanner registration
Touch Scanner Manual Registration
Touch Copy Quick Test
254
Touch ADF Front or ADF Back
Checking the status of supplies from a network computer
Storing supplies
Conserving supplies
Checking the status of supplies
For the US and Canada
Ordering supplies
Ordering print cartridges
256
257
Ordering a maintenance kit
For Latin America
Ordering charge rolls
Ordering an ADF maintenance kit
Ordering a fuser
Ordering a transfer roller
Ordering staple cartridges
Ordering ADF replacement parts
Recycling Lexmark products
Moving the printer
Moving the printer to another location
Setting the printer up in a new location
260
261
Shipping the printer
262
Setting up e-mail alerts
Adm inistra tiv e support
Checking the device status
263
Adjusting the brightness of the display
Touch Settings Touch General Settings
Viewing reports
Using the printer control panel
Adjusting Power Saver
Restoring the factory default settings
Using the Embedded Web Server
265
Troublesho oting
Solving basic printer problems
Solving printing problems
Error message about reading USB drive appears
Confidential and other held jobs do not print
Jobs do not print
267
268
Job takes longer than expected to print
Job prints from the wrong tray or on the wrong paper
Incorrect characters print
269
Tray linking does not work
Large jobs do not collate
Unexpected page breaks occur
Poor copy quality
Solving copy problems
Copier does not respond
Scanner unit does not close
271
Scan was not successful
Solving scanner problems
Partial document or photo copies
Checking an unresponsive scanner
273
Scanning takes too long or freezes the computer
Poor scanned image quality
Partial document or photo scans
Cannot send or receive a fax
Solving fax problems
Cannot scan from a computer
Caller ID is not shown
275
276
Temporarily Disable Call Waiting
Check the Ring Count Delay Settings
Can send but not receive faxes
Received fax has poor print quality
Can receive but not send faxes
277
Paper trays
Solving option problems
278
Envelope feeder
Sheet tray
279
Hard disk with adapter
Internal Solutions Port
Output options
Flash memory card
That jammed does not reprint after you clear the jam
Solving paper feed problems
Paper frequently jams
Paper jam message remains after jam is cleared
282
Solving print quality problems
Isolating print quality problems
Blank pages
283
Characters have jagged or uneven edges
Clipped images
Ghost images
284
Check the Toner Darkness Setting
Gray background
Incorrect margins
Paper has Absorbed Moisture DUE to High Humidity
Paper curl
Print irregularities
285
Repeating Marks Occur Evenly Down
Repeating defects
286
Fuser MAY be Worn or Defective
Solid black or white streaks
Skewed print
287
Toner is LOW
Check the DARKNESS, BRIGHTNESS, and Contrast Settings
Print is too light
288
289
Print is too dark
Streaked vertical lines
Solid color pages
290
Toner rubs off
Toner fog or background shading appears on
291
292
Embedded Web Server does not open
Toner specks
Transparency print quality is poor
293
Contacting Customer Support
294
Edition notice
Lexmark International, Inc. All rights reserved
295
Trademarks
Industry Canada notices
Exposure to radio frequency radiation
296
297
Radio interference notice
Industry Canada Canada
298
European Community EC directives conformity
Noise emission levels
India emissions notice
299
300
Temperature information
301
302
Verwendung dieses Produkts in der Schweiz
Using this product in Switzerland
South Africa telecommunications notice
Utilisation de ce produit en Suisse
304
Power consumption
Laser notice
Laser advisory label
305
Statement of Limited Warranty
306
Limited warranty
Limitation of liability
307
308
309
Microsoft Corporation Notices
310
311
Symbols
Index
Numerics
312
Creating shortcuts using the touch screen
Fax screen Advanced options 117 options 116
313
314
315
Remove 243 Unsupported USB hub, please
316
317
Copying using 93 Scanner Jam Access Cover Open
Diamonds
318