Users Guide
July
Page
Contents
Loading paper and specialty media
Copying
Customizing copy settings
105
Faxing 111
108
120
125
129
138
150
164
234
252
262
Troubleshooting
266
294
311
Safety info rm ation
Page
Learn in g about the printer
Finding information about the printer
Telephone support
Mail support
Printer configurations
Basic models
Click Technical Support
Selecting a location for the printer
Basic functions of the scanner
Using the ADF
Using the scanner glass
Understanding the ADF and scanner glass
Understanding the printer control panel
Dial Pause Press
Understanding the home screen
ItemDescription
Cartridge
Using the touch-screen buttons
Sample touch screen
Other touch-screen buttons
Selected radio button Cancel Jobs Continue
Features
Installing internal options
Add itional p rinter se t up
Available internal options
Accessing the system board to install internal options
Page
Installing a memory card
Installing a flash memory or firmware card
Page
Installing an Internal Solutions Port
Page
Page
Page
Page
Page
Installing a printer hard disk
Page
Page
Page
Installing a fax card
Page
Attaching cables
Verifying printer setup
Printing a menu settings
Installing printer software
Setting up the printer software
Printing a network setup
For Windows users
Updating available options in the printer driver
Using the World Wide Web
Click Settings Printers
Click Printers and Faxes
Setting up wireless printing
Mac OS X version 10.4 and earlier
Installing the printer on a wireless network Windows
Click Suggested
Installing the printer on a wireless network Macintosh
Prepare to configure the printer
Click Wireless Network Attach
Configure the printer for wireless access
Enter the printer information
Configure your computer to use the printer wirelessly
For Windows users
Installing the printer on a wired network
Choose the Default Browser tab Click More Printers
Click AppleTalk
Windows Vista
Click Install Printer and Software
For Macintosh users
Windows XP and earlier
Double-clickPrint Center or Printer Setup Utility
Mac OS X version
Mac OS X version 10.4 and earlier
Windows
Click Configure Port
Windows XP
Click Control Panel
For Mac users
Setting up serial printing
Windows Vista
Windows XP and earlier
Windows XP
Windows
Setting up the printer to fax
Choosing a fax connection
Using an RJ11 adapter
Country/region United Kingdom Italy Ireland Sweden Finland
Norway France Denmark Portugal
Czech Republic Russia Belgium
Country/region Saudi Arabia Israel United Arab Emirates
Egypt Poland Bulgaria
Australia Spain South Africa Turkey
Country/region
Connecting directly to a telephone wall jack in Germany
Connecting to a telephone
Connecting to an answering machine
Page
Connecting to a computer with a modem
Setting the outgoing fax name and number
Click Settings Click Fax Settings Click Analog Fax Setup
Setting the date and time
Turning Daylight Saving Time on
Click Links & Index Click Set Date and Time
Load in g pape r a nd s p ecialty med ia
Setting the Paper Size and Paper Type
Configuring Universal paper settings
Specify a unit of measurement
Loading the standard or optional 250-sheet or 550-sheet tray
Page
ABC
Loading the 2000-sheet tray
Page
ABC
Insert the tray Loading paper and specialty media
Loading the multipurpose feeder
ABC
Loading the envelope feeder
ABC
Page
Linking and unlinking trays
Linking trays
Unlinking trays
Changing a Custom Type x name
Click Settings
Assigning a custom paper type name
Click Custom Names
Paper characteristics
Pap er and specialty m edia g uidelin es
Paper guidelines
Selecting preprinted forms and letterhead
Using recycled paper and other office papers
Storing paper
Supported paper sizes, types, and weights
Paper sizes supported by the printer
Letter Legal Executive Oficio1 Folio1 Statement1
Universal3,4
Envelope DL Envelope Other Envelope
Paper
Paper types and weights supported by the printer
Paper types and weights supported by the finisher
Card stock Envelopes Labels
Finisher Output Expander Bin Mailbox
Making copies
Copying using the ADF
Cop ying
Making a quick copy
Copying on specialty media
Copying using the scanner glass
Copying photos
Making transparencies
Customizing copy settings
Copying to letterhead
Copying from one size to another
Making copies using paper from a selected tray
Copying a document that contains mixed paper sizes
Example 1 Copying to mixed paper sizes
Example 2 Copying to a single paper size
Copying on both sides of the paper duplexing
Reducing or enlarging copies
Touch Copy from, and then touch Mixed Letter/Legal
Adjusting copy quality
Collating copies
Collated
Touch Separator Sheets
Placing separator sheets between copies
Copying multiple pages onto a single sheet
Between Copies Between Jobs Between Pages
Creating a custom job job build
Touch Custom Job
Placing the date and time at the top of each
Job interrupt
Placing information on copies
Placing an overlay message on each
Canceling a copy job
Understanding the copy screens and options
Darkness
Content
Scale
Sides Duplex
Advanced Imaging
Content
Paper Saver
Custom Job
Save as Shortcut
Improving copy quality
Advanced Duplex
104
Mailing
Setting up the e-mail function
Click E-mail Settings Click Setup E-mail Server
Getting ready to e-mail
Creating an e-mail shortcut using the touch screen
Configuring the e-mail settings
Creating an e-mail shortcut using the Embedded Web Server
Creating an e-mail shortcut
Sending an e-mail using the address book
Sending an e-mail using the touch screen
Sending an e-mail using a shortcut number
Mailing a document
Changing the output file type
Customizing e-mail settings
Adding e-mail subject and message information
108
Canceling an e-mail
Understanding e-mail options
Send As
Resolution
Mail Message
Advanced Options
Sending a fax
Sending a fax using the printer control panel
Faxing
111
Sending a fax using the computer
Creating shortcuts
112
Using the address book
Using shortcuts and the address book
Using fax shortcuts
113
Making a fax lighter or darker
Customizing fax settings
Changing the fax resolution
114
Blocking junk faxes
Sending a fax at a scheduled time
Viewing a fax log
115
116
Canceling an outgoing fax
Understanding fax options
Click the Block No Name Fax option
117
Holding faxes
Improving fax quality
Holding and forwarding faxes
118
Print Print and Forward
Forwarding a fax
119
Fax Mail
Scanning to an FTP address
Scanning to an FTP address using the keypad
Scan ning to an FT P a d dress
120
Creating an FTP shortcut using the Embedded Web Server
Scanning to an FTP address using a shortcut number
Scanning to an FTP address using the address book
Click FTP Shortcut Setup
Creating an FTP shortcut using the touch screen
Understanding FTP options
122
123
Improving FTP quality
124
125
Scan ning to a comp u t er or fla sh d riv e
Scanning to a computer
Click Scan Profile
Understanding scan profile options
Quick Setup
Scanning to a flash drive
126
Compression
Default Content
Format Type
Color
Improving scan quality
Advanced Imaging
128
Printing a document
Tips on using letterhead
Prin ting
Printing on specialty media
Tips on using transparencies
Tips on using envelopes
130
Page
Printing confidential and other held jobs
Holding jobs in the printer
132
Printing confidential and other held jobs from Windows
133
Touch Confidential Jobs
Printing from a flash drive
134
Printing information pages
Canceling a print job
Canceling a print job from the printer control panel
Printing a directory list
Canceling a print job from the computer
136
Click Control Panel Click Hardware and Sound Click Printers
137
Paper tray recommendations
Clearing jams
Avoiding jams
Paper recommendations
Understanding jam numbers and locations
201 paper jams
139
140
Paper jam
141
Touch Continue
Paper jams
142
143
144
145
Staple jams
146
147
148
149
Touch Restart Job
Menus list
Security Settings Help
Und ersta ndin g print e r men us
150
Paper Size/Type menu
Default Source menu
Paper menu
151
152
Tray x Type
MP Feeder Size
Envelope Feeder Size
153
MP Feeder Type
Envelope Feeder Type
Manual Paper Type
154
Manual Paper Size
Manual Envelope Size
Substitute Size menu
Configure MP menu
Envelope Enhance
155
Paper Texture menu
156
Paper Weight menu
157
158
Paper Loading menu
159
Custom Types menu
160
Custom Names menu
Custom Scan Sizes menu
161
Universal Setup menu
Custom Bin Names menu
162
163
Bin Setup menu
Configure Bins
Output Bin
Reports menu
164
Standard Network or Network x menus
Network/Ports menu
Active NIC menu
165
166
PS SmartSwitch
NPA Mode
Network Buffer
Net x Setup
Smtp Setup menu
Std Network Setup
167
Network Reports menu
Network Card menu
168
TCP/IP menu
169
IPv6 menu
170
Wireless menu
AppleTalk menu
171
NetWare menu
LexLink menu
172
Standard USB menu
173
174
USB Buffer
USB With ENA
Parallel x menu
175
Parallel Buffer
Advanced Status
Parallel Mode
176
Protocol
Serial x menu
177
Parallel With ENA
Serial Protocol
178
Serial Buffer
Robust XON
Data Bits Parity
179
Baud
Honor DSR
Security menu
Panel Logins
Remote Logins
Miscellaneous menu
Confidential Print menu
Disk Wiping menu
181
Automatic Method
182
Manual Wiping
Manual Method
Security Audit Log menu
Set Date/Time menu
183
Enable NTP
Settings menu
General Settings menu
184
185
Quiet Mode
Run Initial setup
Eco-Mode
Paper Sizes
186
Keyboard
Scan to PC Port Range
187
Displayed Information
188
189
Location Alarms
Timeouts
190
Print Recovery
191
Content
Copy Settings menu
Factory Defaults
192
193
194
195
Custom Overlay Allow priority copies
196
Overlay
Custom Job scanning
197
Fax Settings menu
Fax Mode Analog Fax Setup menu
198
199
200
Darkness Dial Prefix Dialing Prefix Rules
201
Sharpness Enable Color Fax Scans
202
Auto Convert Color Faxes to Mono Faxes
203
204
Fax Mode Fax Server Setup menu
205
Primary Smtp Gateway Secondary Smtp Gateway Image Format
Fax Resolution
206
Darkness Orientation
Mail Server Setup
Mail Settings menu
Enable Analog Receive
207
208
Format
209
Color
Mail images sent as
210
Jpeg Quality
Mail Bit Depth
211
Sharpness
FTP Settings menu
212
Use cc/bcc
213
214
FTP bit Depth
Base File Name Custom Job Scanning
Scan Settings
Flash Drive menu
215
216
217
Photo Jpeg Quality
218
Scan bit Depth
Copies Paper Source
Print Settings
219
Duplex Binding
Up Border
220
Up pages/side
Up Ordering
Print Settings
Setup menu
221
Job Accounting
222
Download Target
Resource Save
Print All Order
Finishing menu
223
Copies
224
Up pages-side
Quality menu
225
Utilities menu
226
227
PostScript menu
PCL Emul menu
228
Symbol Set
PCL Emulation Settings
229
230
Tray Renumber
Font Size
Html menu
231
Scale
Image menu
XPS menu
232
Help menu
233
List of status and error messages
Und ersta ndin g print e r message s
Close finisher side door
Disk Full Scan Job Canceled
Close door or insert cartridge
Connect xbps
Fax Station Number not set up
Fax partition inoperative. Contact system administrator
Fax Station Name not set up
Flushing buffer
Install Tray
Install bin
Install envelope feeder
Job stored for delayed transmission
Load manual feeder with
No analog phone line connected to modem, fax is disabled
Load src with
Load staples
Queued for sending
No answer
No dial tone
Ready
Receiving page n
Reattach envelope feeder
Receive complete
Remove packaging material, check
Remove paper from bin
Restore Held Jobs?
Remove paper from all bins
Remove paper from standard output bin
Some held jobs were not restored
Scanner Jam Access Cover Open
Smtp server not set up. Contact system administrator
Scan Document Too Long
Unsupported USB hub, please remove
Insufficient memory to support Resource Save feature
Unsupported USB device, please remove
USB/USB
Insufficient memory for Flash Memory Defragment operation
Insufficient memory, some held jobs will not be restored
Insufficient memory to collate job
Insufficient memory, some Held Jobs were deleted
Serial option x error
Ppds font error
Network x software error
Defective flash detected
Serial port x disabled
Standard network software error
Parallel port x disabled
Standard parallel port disabled
Configuration change, held jobs were not restored
Standard USB port disabled
USB port x disabled
Too many disks installed
Incompatible envelope feeder
Too many flash options installed
Too many trays attached
Incompatible output bin
Unformatted disk
Routine maintenance needed
Disk full
Cartridge low
Service message
Scanner Disabled
Scanner Service Error
Replace all originals if restarting job
Emulation error, load emulation option
251
Main taining th e prin t er
Cleaning the exterior of the printer
Cleaning the scanner glass
252
Adjusting scanner registration
253
Touch Scanner Manual Registration
254
Touch Copy Quick Test
Touch ADF Front or ADF Back
Checking the status of supplies
Storing supplies
Conserving supplies
Checking the status of supplies from a network computer
256
Ordering supplies
Ordering print cartridges
For the US and Canada
Ordering a maintenance kit
257
For Latin America
Ordering a transfer roller
Ordering an ADF maintenance kit
Ordering a fuser
Ordering charge rolls
Moving the printer
Ordering ADF replacement parts
Recycling Lexmark products
Ordering staple cartridges
Setting the printer up in a new location
Moving the printer to another location
260
Shipping the printer
261
Checking the device status
Setting up e-mail alerts
Adm inistra tiv e support
262
Viewing reports
Adjusting the brightness of the display
Touch Settings Touch General Settings
263
Using the Embedded Web Server
Adjusting Power Saver
Restoring the factory default settings
Using the printer control panel
265
Error message about reading USB drive appears
Solving basic printer problems
Solving printing problems
Troublesho oting
Jobs do not print
Confidential and other held jobs do not print
267
Incorrect characters print
Job takes longer than expected to print
Job prints from the wrong tray or on the wrong paper
268
Unexpected page breaks occur
Tray linking does not work
Large jobs do not collate
269
Scanner unit does not close
Solving copy problems
Copier does not respond
Poor copy quality
271
Checking an unresponsive scanner
Solving scanner problems
Partial document or photo copies
Scan was not successful
Partial document or photo scans
Scanning takes too long or freezes the computer
Poor scanned image quality
273
Caller ID is not shown
Solving fax problems
Cannot scan from a computer
Cannot send or receive a fax
275
Can send but not receive faxes
Temporarily Disable Call Waiting
Check the Ring Count Delay Settings
276
Can receive but not send faxes
Received fax has poor print quality
277
Solving option problems
Paper trays
278
Sheet tray
Envelope feeder
279
Flash memory card
Internal Solutions Port
Output options
Hard disk with adapter
Paper jam message remains after jam is cleared
Solving paper feed problems
Paper frequently jams
That jammed does not reprint after you clear the jam
Blank pages
Solving print quality problems
Isolating print quality problems
282
Ghost images
Characters have jagged or uneven edges
Clipped images
283
Incorrect margins
Check the Toner Darkness Setting
Gray background
284
285
Paper curl
Print irregularities
Paper has Absorbed Moisture DUE to High Humidity
Fuser MAY be Worn or Defective
Repeating defects
286
Repeating Marks Occur Evenly Down
Skewed print
Solid black or white streaks
287
288
Check the DARKNESS, BRIGHTNESS, and Contrast Settings
Print is too light
Toner is LOW
Print is too dark
289
Solid color pages
Streaked vertical lines
290
Toner fog or background shading appears on
Toner rubs off
291
Transparency print quality is poor
Embedded Web Server does not open
Toner specks
292
Contacting Customer Support
293
Edition notice
294
Lexmark International, Inc. All rights reserved
Trademarks
295
Exposure to radio frequency radiation
Industry Canada notices
296
Radio interference notice
297
Industry Canada Canada
European Community EC directives conformity
298
India emissions notice
Noise emission levels
299
Temperature information
300
301
302
Utilisation de ce produit en Suisse
Using this product in Switzerland
South Africa telecommunications notice
Verwendung dieses Produkts in der Schweiz
Laser advisory label
Power consumption
Laser notice
304
Statement of Limited Warranty
305
Limited warranty
306
307
Limitation of liability
308
309
310
Microsoft Corporation Notices
Numerics
Symbols
Index
311
Creating shortcuts using the touch screen
312
313
Fax screen Advanced options 117 options 116
314
315
316
Remove 243 Unsupported USB hub, please
Copying using 93 Scanner Jam Access Cover Open
317
318
Diamonds