July
Users Guide
Page
Contents
Copying
Loading paper and specialty media
105
Customizing copy settings
108
Faxing 111
125
120
138
129
150
164
252
234
262
266
Troubleshooting
311
294
Safety info rm ation
Page
Finding information about the printer
Learn in g about the printer
Telephone support
Basic models
Printer configurations
Mail support
Click Technical Support
Basic functions of the scanner
Selecting a location for the printer
Using the scanner glass
Using the ADF
Understanding the ADF and scanner glass
Dial Pause Press
Understanding the printer control panel
ItemDescription
Understanding the home screen
Cartridge
Sample touch screen
Using the touch-screen buttons
Other touch-screen buttons
Selected radio button Cancel Jobs Continue
Features
Add itional p rinter se t up
Installing internal options
Available internal options
Accessing the system board to install internal options
Page
Installing a memory card
Installing a flash memory or firmware card
Page
Installing an Internal Solutions Port
Page
Page
Page
Page
Page
Installing a printer hard disk
Page
Page
Page
Installing a fax card
Page
Attaching cables
Printing a menu settings
Verifying printer setup
Printing a network setup
Setting up the printer software
Installing printer software
For Windows users
Click Settings Printers
Using the World Wide Web
Updating available options in the printer driver
Click Printers and Faxes
Mac OS X version 10.4 and earlier
Setting up wireless printing
Click Suggested
Installing the printer on a wireless network Windows
Prepare to configure the printer
Installing the printer on a wireless network Macintosh
Click Wireless Network Attach
Enter the printer information
Configure the printer for wireless access
Configure your computer to use the printer wirelessly
Choose the Default Browser tab Click More Printers
Installing the printer on a wired network
For Windows users
Click AppleTalk
For Macintosh users
Click Install Printer and Software
Windows Vista
Windows XP and earlier
Mac OS X version
Double-clickPrint Center or Printer Setup Utility
Mac OS X version 10.4 and earlier
Windows XP
Click Configure Port
Windows
Click Control Panel
For Mac users
Windows Vista
Setting up serial printing
Windows XP and earlier
Windows
Windows XP
Choosing a fax connection
Setting up the printer to fax
Country/region United Kingdom Italy Ireland Sweden Finland
Using an RJ11 adapter
Norway France Denmark Portugal
Egypt Poland Bulgaria
Country/region Saudi Arabia Israel United Arab Emirates
Czech Republic Russia Belgium
Australia Spain South Africa Turkey
Country/region
Connecting directly to a telephone wall jack in Germany
Connecting to a telephone
Connecting to an answering machine
Page
Connecting to a computer with a modem
Click Settings Click Fax Settings Click Analog Fax Setup
Setting the outgoing fax name and number
Turning Daylight Saving Time on
Setting the date and time
Click Links & Index Click Set Date and Time
Configuring Universal paper settings
Setting the Paper Size and Paper Type
Load in g pape r a nd s p ecialty med ia
Specify a unit of measurement
Loading the standard or optional 250-sheet or 550-sheet tray
Page
ABC
Loading the 2000-sheet tray
Page
ABC
Insert the tray Loading paper and specialty media
Loading the multipurpose feeder
ABC
ABC
Loading the envelope feeder
Page
Linking trays
Linking and unlinking trays
Unlinking trays
Assigning a custom paper type name
Click Settings
Changing a Custom Type x name
Click Custom Names
Pap er and specialty m edia g uidelin es
Paper characteristics
Paper guidelines
Selecting preprinted forms and letterhead
Storing paper
Using recycled paper and other office papers
Paper sizes supported by the printer
Supported paper sizes, types, and weights
Letter Legal Executive Oficio1 Folio1 Statement1
Envelope DL Envelope Other Envelope
Universal3,4
Paper types and weights supported by the finisher
Paper types and weights supported by the printer
Paper
Card stock Envelopes Labels
Finisher Output Expander Bin Mailbox
Cop ying
Copying using the ADF
Making copies
Making a quick copy
Copying photos
Copying using the scanner glass
Copying on specialty media
Making transparencies
Copying to letterhead
Customizing copy settings
Copying from one size to another
Copying a document that contains mixed paper sizes
Making copies using paper from a selected tray
Example 1 Copying to mixed paper sizes
Reducing or enlarging copies
Copying on both sides of the paper duplexing
Example 2 Copying to a single paper size
Touch Copy from, and then touch Mixed Letter/Legal
Collating copies
Adjusting copy quality
Collated
Copying multiple pages onto a single sheet
Placing separator sheets between copies
Touch Separator Sheets
Between Copies Between Jobs Between Pages
Touch Custom Job
Creating a custom job job build
Placing information on copies
Job interrupt
Placing the date and time at the top of each
Placing an overlay message on each
Understanding the copy screens and options
Canceling a copy job
Scale
Content
Darkness
Sides Duplex
Paper Saver
Content
Advanced Imaging
Custom Job
Advanced Duplex
Improving copy quality
Save as Shortcut
104
Click E-mail Settings Click Setup E-mail Server
Setting up the e-mail function
Mailing
Getting ready to e-mail
Creating an e-mail shortcut using the Embedded Web Server
Configuring the e-mail settings
Creating an e-mail shortcut using the touch screen
Creating an e-mail shortcut
Sending an e-mail using a shortcut number
Sending an e-mail using the touch screen
Sending an e-mail using the address book
Mailing a document
Adding e-mail subject and message information
Customizing e-mail settings
Changing the output file type
108
Understanding e-mail options
Canceling an e-mail
Mail Message
Resolution
Send As
Advanced Options
Faxing
Sending a fax using the printer control panel
Sending a fax
111
Creating shortcuts
Sending a fax using the computer
112
Using fax shortcuts
Using shortcuts and the address book
Using the address book
113
Changing the fax resolution
Customizing fax settings
Making a fax lighter or darker
114
Viewing a fax log
Sending a fax at a scheduled time
Blocking junk faxes
115
Understanding fax options
Canceling an outgoing fax
116
Click the Block No Name Fax option
117
Holding and forwarding faxes
Improving fax quality
Holding faxes
118
119
Forwarding a fax
Print Print and Forward
Fax Mail
Scan ning to an FT P a d dress
Scanning to an FTP address using the keypad
Scanning to an FTP address
120
Scanning to an FTP address using the address book
Scanning to an FTP address using a shortcut number
Creating an FTP shortcut using the Embedded Web Server
Click FTP Shortcut Setup
Understanding FTP options
Creating an FTP shortcut using the touch screen
122
123
124
Improving FTP quality
Scanning to a computer
Scan ning to a comp u t er or fla sh d riv e
125
Click Scan Profile
Scanning to a flash drive
Quick Setup
Understanding scan profile options
126
Format Type
Default Content
Compression
Color
Advanced Imaging
Improving scan quality
128
Prin ting
Tips on using letterhead
Printing a document
Printing on specialty media
Tips on using envelopes
Tips on using transparencies
130
Page
Holding jobs in the printer
Printing confidential and other held jobs
132
133
Printing confidential and other held jobs from Windows
Touch Confidential Jobs
134
Printing from a flash drive
Canceling a print job from the printer control panel
Canceling a print job
Printing information pages
Printing a directory list
136
Canceling a print job from the computer
Click Control Panel Click Hardware and Sound Click Printers
137
Avoiding jams
Clearing jams
Paper tray recommendations
Paper recommendations
201 paper jams
Understanding jam numbers and locations
139
140
141
Paper jam
Touch Continue
142
Paper jams
143
144
145
146
Staple jams
147
148
Touch Restart Job
149
Und ersta ndin g print e r men us
Security Settings Help
Menus list
150
Paper menu
Default Source menu
Paper Size/Type menu
151
Tray x Type
152
MP Feeder Size
MP Feeder Type
153
Envelope Feeder Size
Envelope Feeder Type
Manual Paper Size
154
Manual Paper Type
Manual Envelope Size
Envelope Enhance
Configure MP menu
Substitute Size menu
155
156
Paper Texture menu
157
Paper Weight menu
158
159
Paper Loading menu
160
Custom Types menu
Custom Scan Sizes menu
Custom Names menu
161
Custom Bin Names menu
Universal Setup menu
162
Configure Bins
Bin Setup menu
163
Output Bin
164
Reports menu
Active NIC menu
Network/Ports menu
Standard Network or Network x menus
165
NPA Mode
PS SmartSwitch
166
Network Buffer
Std Network Setup
Smtp Setup menu
Net x Setup
167
Network Card menu
Network Reports menu
168
169
TCP/IP menu
170
IPv6 menu
AppleTalk menu
Wireless menu
171
LexLink menu
NetWare menu
172
173
Standard USB menu
USB Buffer
174
USB With ENA
175
Parallel x menu
Parallel Buffer
176
Parallel Mode
Advanced Status
Protocol
177
Serial x menu
Parallel With ENA
Serial Buffer
178
Serial Protocol
Robust XON
Baud
179
Data Bits Parity
Honor DSR
Remote Logins
Panel Logins
Security menu
Miscellaneous menu
Disk Wiping menu
Confidential Print menu
181
Manual Wiping
182
Automatic Method
Manual Method
Set Date/Time menu
Security Audit Log menu
183
General Settings menu
Settings menu
Enable NTP
184
Run Initial setup
Quiet Mode
185
Eco-Mode
Keyboard
186
Paper Sizes
Scan to PC Port Range
Displayed Information
187
188
189
Timeouts
Location Alarms
190
191
Print Recovery
Factory Defaults
Copy Settings menu
Content
192
193
194
195
Overlay
196
Custom Overlay Allow priority copies
Custom Job scanning
197
Fax Mode Analog Fax Setup menu
Fax Settings menu
198
199
Darkness Dial Prefix Dialing Prefix Rules
200
201
202
Sharpness Enable Color Fax Scans
Auto Convert Color Faxes to Mono Faxes
203
204
205
Fax Mode Fax Server Setup menu
206
Fax Resolution
Primary Smtp Gateway Secondary Smtp Gateway Image Format
Darkness Orientation
Enable Analog Receive
Mail Settings menu
Mail Server Setup
207
Format
208
Color
209
Jpeg Quality
210
Mail images sent as
Mail Bit Depth
Sharpness
211
212
FTP Settings menu
Use cc/bcc
213
FTP bit Depth
214
Base File Name Custom Job Scanning
Flash Drive menu
Scan Settings
215
216
Photo Jpeg Quality
217
Scan bit Depth
218
219
Print Settings
Copies Paper Source
Duplex Binding
Up pages/side
220
Up Border
Up Ordering
Setup menu
Print Settings
221
Download Target
222
Job Accounting
Resource Save
223
Finishing menu
Print All Order
Copies
Up pages-side
224
225
Quality menu
226
Utilities menu
227
PCL Emul menu
PostScript menu
228
PCL Emulation Settings
Symbol Set
229
Tray Renumber
230
231
Html menu
Font Size
Scale
XPS menu
Image menu
232
233
Help menu
Und ersta ndin g print e r message s
List of status and error messages
Close door or insert cartridge
Disk Full Scan Job Canceled
Close finisher side door
Connect xbps
Fax Station Name not set up
Fax partition inoperative. Contact system administrator
Fax Station Number not set up
Flushing buffer
Install envelope feeder
Install bin
Install Tray
Job stored for delayed transmission
Load src with
No analog phone line connected to modem, fax is disabled
Load manual feeder with
Load staples
No dial tone
No answer
Queued for sending
Ready
Receive complete
Reattach envelope feeder
Receiving page n
Remove packaging material, check
Remove paper from all bins
Restore Held Jobs?
Remove paper from bin
Remove paper from standard output bin
Smtp server not set up. Contact system administrator
Scanner Jam Access Cover Open
Some held jobs were not restored
Scan Document Too Long
Unsupported USB device, please remove
Insufficient memory to support Resource Save feature
Unsupported USB hub, please remove
USB/USB
Insufficient memory to collate job
Insufficient memory, some held jobs will not be restored
Insufficient memory for Flash Memory Defragment operation
Insufficient memory, some Held Jobs were deleted
Network x software error
Ppds font error
Serial option x error
Defective flash detected
Parallel port x disabled
Standard network software error
Serial port x disabled
Standard parallel port disabled
USB port x disabled
Standard USB port disabled
Configuration change, held jobs were not restored
Too many disks installed
Too many trays attached
Too many flash options installed
Incompatible envelope feeder
Incompatible output bin
Disk full
Routine maintenance needed
Unformatted disk
Cartridge low
Scanner Service Error
Scanner Disabled
Service message
Replace all originals if restarting job
251
Emulation error, load emulation option
Cleaning the scanner glass
Cleaning the exterior of the printer
Main taining th e prin t er
252
253
Adjusting scanner registration
Touch Scanner Manual Registration
Touch Copy Quick Test
254
Touch ADF Front or ADF Back
Conserving supplies
Storing supplies
Checking the status of supplies
Checking the status of supplies from a network computer
Ordering print cartridges
Ordering supplies
256
For the US and Canada
257
Ordering a maintenance kit
For Latin America
Ordering a fuser
Ordering an ADF maintenance kit
Ordering a transfer roller
Ordering charge rolls
Recycling Lexmark products
Ordering ADF replacement parts
Moving the printer
Ordering staple cartridges
Moving the printer to another location
Setting the printer up in a new location
260
261
Shipping the printer
Adm inistra tiv e support
Setting up e-mail alerts
Checking the device status
262
Touch Settings Touch General Settings
Adjusting the brightness of the display
Viewing reports
263
Restoring the factory default settings
Adjusting Power Saver
Using the Embedded Web Server
Using the printer control panel
265
Solving printing problems
Solving basic printer problems
Error message about reading USB drive appears
Troublesho oting
Confidential and other held jobs do not print
Jobs do not print
267
Job prints from the wrong tray or on the wrong paper
Job takes longer than expected to print
Incorrect characters print
268
Large jobs do not collate
Tray linking does not work
Unexpected page breaks occur
269
Copier does not respond
Solving copy problems
Scanner unit does not close
Poor copy quality
271
Partial document or photo copies
Solving scanner problems
Checking an unresponsive scanner
Scan was not successful
Poor scanned image quality
Scanning takes too long or freezes the computer
Partial document or photo scans
273
Cannot scan from a computer
Solving fax problems
Caller ID is not shown
Cannot send or receive a fax
275
Check the Ring Count Delay Settings
Temporarily Disable Call Waiting
Can send but not receive faxes
276
Received fax has poor print quality
Can receive but not send faxes
277
Paper trays
Solving option problems
278
Envelope feeder
Sheet tray
279
Output options
Internal Solutions Port
Flash memory card
Hard disk with adapter
Paper frequently jams
Solving paper feed problems
Paper jam message remains after jam is cleared
That jammed does not reprint after you clear the jam
Isolating print quality problems
Solving print quality problems
Blank pages
282
Clipped images
Characters have jagged or uneven edges
Ghost images
283
Gray background
Check the Toner Darkness Setting
Incorrect margins
284
Print irregularities
Paper curl
285
Paper has Absorbed Moisture DUE to High Humidity
286
Repeating defects
Fuser MAY be Worn or Defective
Repeating Marks Occur Evenly Down
Solid black or white streaks
Skewed print
287
Print is too light
Check the DARKNESS, BRIGHTNESS, and Contrast Settings
288
Toner is LOW
289
Print is too dark
Streaked vertical lines
Solid color pages
290
Toner rubs off
Toner fog or background shading appears on
291
Toner specks
Embedded Web Server does not open
Transparency print quality is poor
292
293
Contacting Customer Support
294
Edition notice
Lexmark International, Inc. All rights reserved
295
Trademarks
Industry Canada notices
Exposure to radio frequency radiation
296
297
Radio interference notice
Industry Canada Canada
298
European Community EC directives conformity
Noise emission levels
India emissions notice
299
300
Temperature information
301
302
South Africa telecommunications notice
Using this product in Switzerland
Utilisation de ce produit en Suisse
Verwendung dieses Produkts in der Schweiz
Laser notice
Power consumption
Laser advisory label
304
305
Statement of Limited Warranty
306
Limited warranty
Limitation of liability
307
308
309
Microsoft Corporation Notices
310
Index
Symbols
Numerics
311
312
Creating shortcuts using the touch screen
Fax screen Advanced options 117 options 116
313
314
315
Remove 243 Unsupported USB hub, please
316
317
Copying using 93 Scanner Jam Access Cover Open
Diamonds
318