Oki 5300 Plus manual Setting the Answering Mode

Setting the Answering Mode

The answering mode determines how your OKIFAX handles incoming fax and voice calls. The standby display shows the current answering mode.

Answering Mode Options

The answering mode you choose depends on how you use your OKIFAX and what telephone equip- ment is connected to it. Read through the mode de- scriptions below, then follow the instructions to change to the mode that best fits your needs.

Manual Receive mode [TEL]: If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls, then the TEL answering mode is your best choice. Each time someone calls, your OKIFAX rings like a tele- phone—it does not automatically answer. You can answer from either an external handset or telephone connected to your OKIFAX. If you pick up the hand- set and hear fax tones, press the Start key to receive the fax. If you do not answer the phone and some- one tries to send you a fax message, your machine will not accept it.

Auto Receive mode [FAX]: If your OKIFAX is connected to a telephone line reserved only for fax communica- tions, use the Auto Receive mode. Your OKIFAX as- sumes all incoming calls are fax messages and auto- matically receives them.

Telephone/Fax Auto Switch mode [T/F]: When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax mode. In this mode, your OKIFAX detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine switches to fax mode and automatically receives the message. When the call is a voice call, your OKIFAX rings like a telephone. If you do not answer within 35 seconds, your OKIFAX switches back to fax mode to allow the calling party to send a fax manually.

Telephone Answering Device mode [TAD]: Use this mode if you have connected an answering machine to your OKIFAX. Like Telephone/Fax mode, the Telephone Answering Device mode detects whether an incoming call is a fax or voice call. If it is a fax call, your OKIFAX receives the fax. If it is a voice call, your OKIFAX rings just as it does in Manual Receive mode. If no one answers the call, your answering machine activates, allowing the calling party to leave a message. If you set the Remote Receive user function (page 59), the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed. This number activates fax reception. Add something like this to your answering machine message: “To send a fax now, press XX [the programmed number].”

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