4. Fax
4.8Using the unit with an answering machine
4.8.1Setting up the unit and an answering machine
1Connect the answering machine (1). L Answering machine is not included. L Remove the stopper (2) if attached.
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2Set the number of rings on the answering machine to less than 4.
L This will allow the answering machine to answer the call first.
3Record a greeting message on the answering machine.
L We recommend you record a message up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 24). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to “5 EXT. TAM”
(feature #06 on page 31).
6Check all or part of the following are not the same:
–the remote access code of the answering machine
–the fax activation code (feature #41 on page 34)
–remote access to Phone Companies Voice Mail (if you subscribed)
Note:
LIf the call is a phone call, the answering machine will record voice messages.
If a fax calling tone is detected, the fax machine will receive a fax automatically.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses {*}{#}{9}
LThe unit will activate the fax function.
4.The caller presses the start button to send a document.
Note:
LTo use this feature, make sure remote fax activation is turned ON (Feature #41 on page 34). The fax
activation code can also be changed.
LIf there is no room left in memory of your answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.
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