Advanced Printing
22
Using Overlays
What is an Overlay?
An overlay is text and/or images stored in the com puter hard
disk drive (HDD) as a special file format that can be printed on
any document. Ove rlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your comp any’s letterhead, y ou do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on y o ur
document.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document cont aining text or an image for
use in a new page overlay. P o sition the items exactly as
you wish them to appea r w hen printed as an overlay.
2
To save the document as an overlay, access printer
properties. See “Printing a Docum ent” on page 12.
3
Click the
Extras
tab, and click
Edit
button in the
Overlay
section.
4
In the Edit Overlay window, click
Create Overlay
.
5
In the Create Overlay window, type a name of up to eight
characters in the
File name
box. Select the destination
path, if necessary. (The default is C:\Formover).
6
Click
Save
. The name appears o n the
Overlay List
box.
7
Click
OK
or
Yes
to finish creating.
The file is not printed. Instead it is stored on your
computer hard disk drive.
N
OTE
: The overla y document size must be the same as the
documents you print with the ov erlay . Do not create an overlay
with a watermark.
WORLD BEST
Dear ABC
Regards
WORLD BEST
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document yo u want to print.
2
To change the print settings from your software
application, access printer properties . See “Printing a
Document” on page 12.
3
Click the
Extras
tab.
4
Select the desired overlay from the
Overlay
drop-dow n
list box.
5
If the overla y file you want does not appear in the
Overlay
list, click
Edit
button and
Load Overlay
, and
select the overlay file.
If you have stored the overlay file you wa nt to use in an
external source, you can also load the file when you access
the
Load Overlay
window.
After you select the file , click
Open
. The file appears in the
Overlay List
box and is a vailable for printing. Select the
overlay from the
Overlay List
box.
6
If necessary, click
Confirm Page Over lay Whe n
Printing
. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has b een
selected, the overlay automatically prints with your
document.
7
Click
OK
or
Yes
until printing begins.
The selected o verlay down lo ads with your p rint jo b and
prints on your document.
N
OTE
: The resolution of the ov erlay document must be the
same as that of the document y ou will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
In the printer properties window, click the
Extras
tab.
2
Click the
Edit
button in the
Overlay
section.
3
Select the overlay you want to dele te from the
Overlay
List
box.
4
Click
Delete Overlay
.
5
When a confirming message window appears, click
Yes
.
6
Click
OK
until you exit the Print window.