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Sharp MX-5500N, MX-6200N, MX-7000N CHANGING THE FILE FORMAT

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How to select the resolution

For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible.

For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high

resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event,

reduce the number of pages scanned or take other measures to decrease the file size.

☞CHANGING THE FILE FORMAT

Specifying the send size of the image (page 60)

CHANGING THE FILE FORMAT

Changing the format (scan mode and USB memory mode)

The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the

time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can

be changed.

• When using the document glass to scan multiple original pages, the resolution setting can be changed each time you change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun. (However, when "Job Build" is used in the special modes, the resolution can be changed each time a new set of originals is inserted.)• When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected.System Settings (Administrator): Initial Resolution SettingThis is used to change the default resolution setting.The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission.

1

Select the mode and display the image

settings screen.

(1) Touch the tab of the mode that you wish to

use.

(2) Touch the [File Format] key.

2

Read the displayed message and touch

the [OK] key.

The message does not appear in USB memory mode. Go to the next step.

Auto Auto

Auto

File

Quick File

Address Review

Send Settings

Address Entry

Address Book

USB Mem. ScanFaxInternet Fax PC Scan

Special Modes

Colour Mode

File Format

Resolution

Exposure

Original Scan:

Scan

Send:

Text

200X200dpi

PDF

Auto/Greyscale Mono2

PDF

A4

(2)

(1) (1)

Select a file format to apply it to

all scan destinations.

OK

Contents

Main TABLE OF CONTENTS 1 NETWORK SCANNER 2 3 4 5 TRANSMISSION/RECEPTION JOBS 6 FUNCTIONS ABOUT THIS MANUAL Please note Warning Illustrations and the operation panel and touch panel shown in this manual MANUALS PROVIDED WITH THE MACHINE The icons in the manuals indicate the following types of information: Printed manuals Operation manuals in PDF format Icons used in the manuals 1 Scan modes AS A NETWORK SCANNER USB Memory Scan Internet fax transmission USB memory mode Internet fax mode Data entry mode PC scan mode PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION CHECKING THE DATE AND TIME STORING SENDER INFORMATION SETTINGS REQUIRED IN THE WEB PAGES STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK STORING A DESTINATION FOR SCAN TO DESKTOP INSTALLING NETWORK SCANNER TOOL ADDING DESTINATIONS BASE SCREEN (14) (11) (9) (13) Customizing displayed keys Checking what special modes are selected These three keys can be changed as desired. ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (9) (10) (11) (13) CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (1) (2) Touch the [Sort Address] key. Change the display mode. (1) Touch the key of the mode or tab that you wish to display. Index display SCAN SEND SEQUENCE Change the mode. Select settings Special mode settings Enter the destination Start scanning and transmission ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES THE SIZE OF THE PLACED ORIGINAL STANDARD SIZES RETRIEVING A DESTINATION FROM THE ADDRESS BOOK 2 Icon Mode used RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. CHECKING AND DELETING THE SELECTED DESTINATIONS Touch the [Address Review] key. Check the destinations and then touch the [OK] key. USING A SEARCH NUMBER TO RETRIEVE A DESTINATION Touch the key. Enter the 3-digit search number of the address with the numeric keys. ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Display the address input screen. (1) Touch the tab of the mode that you wish to (2) Touch the [Address Entry] key. RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK Open the global address search screen. (1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination. Storing a destination from a global address book in the machine's address book Select the destination. (1) Touch the key of the desired destination. (2) Touch the [To] key. (2) (1) USING THE RESEND FUNCTION Touch the [Resend] key. Touch the key of the desired address. The last 8 addresses used for transmission are displayed. SENDING AN IMAGE IN SCAN MODE 3 Document feeder tray Document glass Switch to scan mode and display the image settings screen. (1) Touch the [Scan] tab. Specify the orientation in which the Page Page Page CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT Touch the [Send Settings] key. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a Pre-Set text key. To change the file name, touch the [File Name] key. To change "Reply-To", touch the [Reply-To] key. Specify a user for "Reply-To" and touch To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] key. Page SENDING AN IMAGE IN USB MEMORY MODE Originals Connect the USB memory to the USB connector (Type A) on the machine. Document feeder tray Document glass Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab Specify the orientation in which the (1)(2) Page When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. To check the entered file name, touch the [File Name] key in the base screen once again. SENDING A FAX IN INTERNET FAX MODE Switch to Internet fax mode and display the image settings screen. Specify the orientation in which the (1) Touch the [Address Book] key in the base (2) Touch the key of the desired destination. Press the [BLACK & WHITE START] key Touch the [Read-End] key. CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT Touch the [Send Settings] key. To change the subject, touch the [Subject] key. Enter the subject. (1) Touch a pre-set text key. To change the file name, touch the [File Name] key. The file name is entered in the same way as the subject. To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] key. Page Specify the destination. (1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. Page BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS Resending to unsuccessful broadcast transmission destinations Display the jobs completed screen. (1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. Resend the image to the unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) IMAGE SETTINGS (4) (5) AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Book Tablet 2-sided original Front and reverse sides are scanned (2) SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) Specifying the original scan size (by paper size) Select the mode and display the image (1) Touch the tab of the mode that you wish to The automatically detected original size appears to the right of the [Original] key. Touch the [Scan Size] key. Specifying the original scan size (by numerical values) Touch the [Scan Size] key. Select the mode and display the image The automatically detected original size appears to the right of the [Original] key. Touch the [Size Input] key. Enter the scan size (original size). 420 297 The specified size appears in the [Scan Size] key. Specifying the send size of the image Select the mode and display the image (1) Touch the tab of the mode that you wish to Touch the [Send Size] key. Specify the send size. (1) Touch the appropriate [Image Orientation] key. CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) (2) Touch the [Exposure] key. How to select the original image type How to select the exposure Exposure When to select Read the displayed message and touch Select the exposure and original image type. (4)(2)(1) (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. (3) Select the original image type. CHANGING THE RESOLUTION The resolution setting can be selected. Internet fax mode Select the mode and display the image (1) Touch the tab of the mode that you wish to CHANGING THE FILE FORMAT Changing the format (scan mode and USB memory mode) Select the mode and display the image (1) Touch the tab of the mode that you wish to (2) Touch the [File Format] key. Set the format. Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. (2) (3) (1) Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Greyscale] mode. (2) Select the file type. (3) Select the compression ratio. To change the number of pages per file, enter the number of pages and exit the format settings. Changing the format (Internet fax mode) Switch to Internet fax mode and display the file format settings screen. (2) Touch the [File Format] key. Select the file format. (1) Touch the key of the desired format. CHANGING THE COLOUR MODE (2) (3)(1) (2) (1) Start key Mode Scanning method [COLOUR START] key 4 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Internet fax mode (C) (page 94) 1st screen 2nd screen (1) [2in1] key STORING SCAN OPERATIONS (Programs) (1) Touch the [Special Modes] key. (2) Touch the [Program] key. Retrieve the stored program. (1) Touch the desired program key. Select additional settings. Press the [COLOUR START] key ( ) or the [BLACK & WHITE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) (3) Touch the [Erase] key. Select the erase settings. (1) Touch the desired erase mode. (2) Set the erasure width with the keys. (1) Touch the [Address Book] key in the base (2) Touch one-touch keys of the destinations Page SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) Place the original face down on the document glass. Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is (1) Touch the [Address Book] key in the base (2) Touch one-touch keys of the destinations Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) (3) Touch the [Timer] key. Set the time with the keys. (1) Specify the day. 10 00 (2) Specify the time (hour, minute) (1) Touch the [Address Book] key in the base Page WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) (3) Touch the [Suppress Background] key. Select the suppress background setting. (1) Adjust the background suppression level. Page SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) Place the original face down on the document glass. (3) Touch the [Card Shot] key. Specify the original size. (1) (B) (2) X (1) Enter the original size. (1) Touch the [Address Book] key in the base Page SCANNING MANY ORIGINALS AT ONCE (Job Build) Insert the originals face up in the Select job build mode. (1) Touch the [Job Build] key so that it is Originals Originals are scanned in separate sets Transmission or Touch the [Read-End] key. SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) A3 B4 B4 A3 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. (1) Touch the [Address Book] key in the base (2) Touch one-touch keys of the destinations Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). D B C B C Page SENDING TWO PAGES AS A SINGLE PAGE (2in1) Select 2in1. (1) Touch the [2in1] key so that it is Touch the [Original] key. Specify the orientation in which the (1) Touch the "Image Orientation" key with the same orientation as the original image. Page CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (3) Touch the keys to switch through the screens. (4) Touch the [Transaction Report] key. Select print conditions. (1) Select the print conditions. Page 5 JOB STATUS SCREEN TRANSMISSION/RECEPTION JOBS JOB QUEUE SCREEN AND COMPLETED JOB SCREEN Job key display (4) 3AAA AAA 10:22 04/01 000/004Waiting (1) (2) (3) (5) (6) Page OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED Internet fax reception jobs Timer transmission jobs Internet fax transmission jobs that request a receive report Reception jobs when "Inbound Routing Settings" are enabled CHECKING COMPLETED JOBS STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Select the job that you wish to stop. Touch the [Yes] key. If you do not want to stop the selected job... Touch the [No] key. GIVING PRIORITY TO A SCAN TRANSMISSION JOB Select the job to which you wish to give priority. (2) (3) CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) INFORMATION APPEARING IN THE RESULT COLUMN RECEIVING AN INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS Internet faxes are received automatically. The faxes are printed automatically. MANUALLY RECEIVING INTERNET FAXES Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) Page BASIC SCANNING PROCEDURE [At the machine] 7 (PC Scan Mode) Touch the [PC Scan] tab to switch to PC Scan mode. Page Preview the image. (1) Select the location where the original is placed. (2) Select scan settings. (3) Click the [Preview] button. (1) (3) (2) Select scanning settings while viewing the image. Click the [Scanning] button. Page METADATA DELIVERY (Data Entry) 8 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES Storing Metadata Sets METADATA TRANSMISSION FOR SCAN TO DESKTOP TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. Select a metadata set. Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. When you have finished entering all items, touch the [OK] key. Select image settings and any other settings, and perform the scan send procedure. METADATA FIELDS