Answering Machine Connection, Preparations | Sharp UX-P400 specs

5. Answering Machine Connection

Preparations

If you have connected an answering machine to your fax as described in Connections in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to A.M. when you go out.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

♦It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

♦If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

♦Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing message to explain that they can first leave a voice message, and then press their Start key to send a fax.

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Sharp UX-P400 operation manual Answering Machine Connection, Preparations, Changing the outgoing message, Comments

Contents

UX-P400/NX-P500 Aviso Display Introduction Intended use Important safety information Table of Contents Answering Machine Connection Look at the Operation Panel START/MEMORY key COPY/HELP/POLL keyFunction key Key Unpacking Checklist InstallationPoints to keep in mind when setting up About condensation Connections Connecting the handsetConnecting the power cord Connecting the telephone line cord Other devices Attach the paper tray and paper tray extensionGermany Switzerland, Austria Loading the Imaging Film Insert the green gears Remove the new roll of imaging film from its packagingInsert the film into the print Compartment Insert the stack of paper into the tray, Print Side Down Loading Printing Paper Print contrast setting Press Funktion once Twice Entering Your Name and Fax Number Press Stop to return to the date and time display Enter a two-digit number for the day 01 to Example the 5th Setting the Date and TimePress once and once To start the clock Enter the year four digitsExample 2001 Setting the reception mode Setting the Reception ModeTEL/FAX mode Mode Shows the desired volume level Volume AdjustmentSpeaker Press Until the display If you selected Ringer OFF OK ? Ringer Flash Select Setting for PBX Press Funktion once Once Setting the Display Language Transmittable Documents Size and weightSending Faxes Other restrictions Loading the Document Resolution settings Adjusting the Resolution and Contrast One or more times until Contrast settingsLoad the documents Sending a Fax by Normal Dialling When transmission is completed, the fax will beep once Press Funktion once Sending a Fax by Automatic DiallingStoring fax and phone numbers for automatic dialling Press Speicher Make the desired changes to the name Editing and clearing auto-dial numbersSelect Edit or Clear Return to to edit or clear another number, or press Stop to Using an auto-dial numberReturn to the date and time display If you are sending a fax, load the documents Sending a fax by Direct Keypad Dialling Automatic redialling Redial Empfang to set Sending a Fax From MemoryBroadcasting sending a fax to multiple destinations If the memory becomes full Memory transmission Pseudo Ring Duration for Tel/Fax Mode Using TEL/FAX ModeReceiving Faxes Empfang until the arrow Enter a number as follows for the desired duration Using A.M. ModePress once and 3 times Press Funktion once and once Using FAX ModeChanging the number of rings Number from 2 to Using TEL ModeEnter the desired number of rings any Replace the handset Answering with the fax’s handset Phone goes dead Fax Signal Receive Optional Reception Settings Press To turn on the function, or Changing the number for remote fax activationTo turn it off Enter the desired number any number from 0 to Example 3 Select 100% Reception RatioPress To select AUTO, or 2 to Substitute Reception to Memory Load the documents face down. Maximum of 10 pages Making Copies Copy Cut-off Preparations Answering Machine ConnectionChanging the outgoing message Comments Set your answering machine to auto answer Using the Answering Machine ConnectionSet the reception mode to A.M Quiet Detect Time Optional A.M. Mode SettingsHow answering machine mode operates Quiet Time On A.M. Failure Quiet Start Quiet Detect Start Time Special Functions Caller ID Requires Subscription to ServicePress YES to turn on Caller ID To turn off Caller ID, press Display messages How Caller ID operates Viewing the Caller ID list Press Stop when you have finished viewing the listPress Twice Dialling and transmission begin Fax Press Speicher to store or clear the number To delete calls from the Caller ID listPriority Call Blocking voice calls Press once and twice Blocking Reception of Unwanted FaxesPress Funktion once and twice Press Abruf Polling Requesting a Fax Transmission Transferring calls PBX operationsMaking enquiry calls Printing Lists Setup ListTelephone Number List Caller-ID List Headings in Transaction Report Transaction Report Help List Transaction Report print condition Print head Maintenance Scanning glass and rollers Maintenance If the scanning glass is difficult to clean Housing Problems and Solutions TroubleshootingLine error Problem Solution Correct socket. See Connecting the handset on Dialling and transmission problems Reception and copying problems Answering machine connection See Loading the Imaging Film on General problems Press Start KEY Messages and Signals Substitute Reception to Memory on page 48. If you Recalling Audible signals Clearing a jammed document Clearing Paper Jams Clearing jammed printing paper Sending Faxes Quick Reference Guide Index Index Page Sharp Electronics Europe Gmbh