Filing Functions | Toshiba 4511, e-STUDIO3511 guide

1. e-FILING FUNCTIONS

In this e-Filing functions, the documents obtained by copying, scanning, printing, Fax receiving (when an option is installed), Internet Fax and E-mail reception can be managed in the e-Filing (hard disc) inside the equipment. Before you use the e-Filing, you need to set up it. The e-Filing consists of one public box and user boxes up to 200. You can store a number of documents in each box, and then print the stored documents later as required.

-e-filing can be operated with the equipment or a client PC via network. For the operation via network, see the [e-Filing Guide].

*If the preservation period for documents is specified for a user box in the e-Filing web utility, the stored documents will be deleted after that period has passed. Before that, you need to print the documents, or download them with a client PC using the File Downloader. See the [e-Filing Guide] for details.

*The hard disc could be at fault. Be sure to backup the stored documents by downloading them with a client PC using the File Downloader. See the [e-Filing Guide] for details.

The following figure shows the functional diagram of the e-Filing.

1: Store the document.

2: Add the printing settings to the stored documents as required.

3: Print the documents.

4: The documents can be viewed, edited, merged (Copy/Paste), and printed by the e-Filing web utility via network. Also, the documents can be downloaded by the File Downloader, and imported into TWAIN- compliant applications by the TWAIN driver. See the [e-Filing Guide] for details.

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Toshiba 4511, e-STUDIO3511 manual Filing Functions

Contents

Document ‘Automatic Energy Save’ Default Time ‘Sleep Mode’ Default Time‘Automatic Energy Save’ Table of Contents Scan Setting in the Touch Panel Original Mode Copy Density AdjustmentSheet Insertion Mode Duplex Copying Filing Page Machine Noise Information Toshiba Quality is Second to None General Supplies/PartsToner Copier Kind Preface AdviceTip Features of the e-STUDIO3511/4511 General Precautions When Installing or MovingPage Other Points When Using the Colour Capable Departmental Systems Other Points During Maintenance or Inspection When Handling Supplies Disclaimer Notice Forgery Prevention FUNCTION/STORAGE of Colour Copies Before Using 1 Equipment Description of Each Component Main Components Optional Equipment Hole punch unit MJ-6004 Control Panel Print DATA/MEMORY RX/FAX communication Access buttonError lamp Interrupt button When Fixing the Angle of the Control Panel Angle of the control panel is fixed at 7 degrees Message Display Function setting areaTouch Panel Touch-buttons Settings set functions confirmation button Clearing the Functions Selected Automatic Function Clear About 40 seconds later, the equipment Turning on the Power SwitchTurning off the Power Shutting down Will be ready To cancel the shutdown operation, press the no button Controlling the Use of the Copier with Department Codes Key in a registered department code 5- digit Do not pull out the key copy counter during copying Switching to the ENERGY-SAVING Mode HOW to Make Copies Feeder Paper Type Paper Size Maximum sheet capacity Setting Copy PaperAcceptable Copy Paper Types and Sizes LD, LG, LT, LT-R Paper Type Toshiba Recommendation Manufacturer Handling and Storing Paper3478/ZWECK-AVERY Setting Copy Paper Adjust the side guides with both hands Setting Copy Paper Place paper face up in the drawers Press the User Functions button on Control panel Setting Copy Paper Case of cover sheet or sheet insertion Setting Copy Paper Acceptable Original Types and Sizes Setting OriginalsLD, LG, LT, LT-R, ST-R Maximum Number of Sheets that can be Stored Page Setting Originals Page Continuous Feed Mode Inside the Single-feed Mode Initial default Settings General Copying ProceduresCopying Procedure Place paper in the drawers Select the copy modes as required Place the originalsPress the Start button When Coming Across the Situations below Place the next original, and press the Start button Setting Auto Job Start Auto JOB Start JOB PresetPlace the originals Select the copy mode Confirming and Canceling Auto Job Start Canceling auto job start Press the Interrupt button Interrupt CopyingReplace the original with a new one Stopping the Copy Operation Bypass Copying Bypass Copying See Setting the Other Size button Press the Start button Bypass Copying on Non-Standard-Size Paper Storing a Non-Standard Size in Memory Press the desired memory number button Setting of Basic Copy Modes Paper Selection Automatic Paper Selection APS Press the Start button Press the Start button Setting the Other Size button Mixed-sized Originals BLACK-AND-WHITE/COLOUR Copy Mode Selection Press the Full COLOUR, Black or Auto Colour button Reduction and Enlargement Copying Press the AMS button Press the Start button Press the Start button Selecting Finishing Modes Type of Finishing ModeFinishing Modes and Finishers Optional Names of each Finisher Optional MJ-1024 MJ-1023 MJ-1022 Sort/Group Copying Press the Sort or Group button Rotate Sort Mode Staple Sorting Setting Staple Sort Mode Place paper in the drawersExample of selecting the Front STAPLE-1 button Single-staple finisher MJ-1022 Maximum Number of Sheets that can be StapledA3, FOLIO, LD, Comp Magazine Sort & Saddle Stitch Mode Booklet Mode Setting Originals Set the paper size Available Conditions for Saddle Stitch LT-R Hole Punch Mode Optional LD, LG, LT, LT-R, Comp Duplex Copying For Making 1-sided, 2-sided and Book-type Copies Selected in the basic menu Confirm thatPress the Start button Sided Originals 2-Sided Copies Sided Originals 2-Sided Copies Place paper in the drawers On the basic menu, press the highlighted button on the right Press the 2 2 Duplex button Sided Originals 1-Sided Copies Book-type Originals 2-Sided Copies If you need a binding space, select Book margin mode from the Image ShiftSelect A4 or B5 copy size Function Creating a Bookbinding Original Mode Automatic Copy Density Modes Place paper in the drawers Copy Density AdjustmentPress the Auto button Image Editing and Image Adjustment Colour Balance Ymck Adjustment Press the Enter button RGB Adjustment ONE-TOUCH Adjustment Press the Image button to enter Background AdjustmentImage menu, and then press 100 101 Twin 2-COLOUR CopyingTwin 2-colour Copy with Selected Colours 102 Select a colour for the black areas on the original 103 104 Using the Editing Functions 105 106 107 Press the Start button Creating a Bookbinding Margin 108 Edge Erase 109 Book Centre Erase 110 111 DUAL-PAGEIf you need a binding margin, set the bookbinding margin After all the originals have been scanned 112Press the Finished button 1/4 113 114 Select the type of image combination 115Select the type of the original Select the paper type Magazine Sort from the Editing Menu116 Example of copying a 12-page document 117 118 Image EditingTrimming/Masking Enter the distance values read in for the specified area 119Place an original on the glass to specify the area Press the Enter button Place the originals 120 Mirror Image Y Zoom 121 Cover Copying 122 123 Place paper other than cover paper in the drawers 124 Cover Copying Sheet Insertion Mode 125 Than 3 digits for insertion and press 126Press Copied or Blank button SET button Time & Date Stamp 127 Numbering 128 129 Key in the starting page number Direction of Copy Images in 1 to 2 and 2 to 130 131 Press the 2 2 Duplex in the basic 132Menu 133 CONTINUOUS/SINGLE Original FeedingPress the ADF button 134 Press the Sadf button Storing Originals 135 Store to e-FILING 136 137 Press the BOX/FOLDER button 10Press the Start button 13812Press the Function Clear button to finish this job Save AS File 139 Select the desired location 140Select the desired file format 141 Entering LettersEnter 142 Scanning the Images 143 Scan Setting in the Touch Panel 144 145 Scanning Procedure Place the originalsSelect the desired scan mode and press Button 146 Scan to e-FILING 147 148 149 150 10Press the SCAN! button Scan to File 151 152 Select the file format 153 Press the Enter button Press the SCAN! button 154 Scan to E-MAIL 155 Press the Body button and enter the text body, etc 156Press the E-MAIL to button and select the address Press the File Name button and name the scanned data 157 10Set the size of the attached data 158Enter the senders address, and then 159 160 Internet FAX 161 162 Precaution for Internet TransmissionInternet FAX Internet Fax Transmission Overview 163 164 Setting the Transmission ConditionsSending Internet FAX Presspanel. the FAX button on the control 165 166 167 168 169 170 171 172 173 174 Multi-address Transmission 175Specify the recipient Confirming the Destinations 176Press the Destination button Advanced Function 177Sending 2-sided Originals 178 Press the Start button Priority Transmission 179 Receiving Modes Receiving Internet FAX180 Receiving from POP3 Server Checking completes 181Receiving from Smtp Server 182 JOB Status 183 JOB Status 184 Print JOB List 185 186 187 Proof Print JOB 188 189 Private Print JOB 190 191 When Using the Department Codes 192 193 Confirming the Status of FAX/INTERNET FAX JOB 194 Confirming the Status of Scan 195 196 LOG ListPrint Log 197 Send/Receive Log 198 Scan Log Address Registration from LOG Lists 199 200 Printing SEND/RECEIVE LOG List of FAX 201 202 Releasing the Print ErrorStatus Change the paper size of the drawer to the specified size 203 Fax/Internet Fax Error Code Cause Corrective Action Error Code204 Error Code Cause Corrective Action 205 206 Scan Job Error Code Message Corrective Action 207 Error Code Message Corrective Action 208 209 210 Filing 211 Filing Functions 213 Setting UP BOX 215 Change the data of the BOX Name and the Password Changing Input Data 217 Deleting BOX Print the whole Document Printing Stored Document219 Select the document to be printed Press the Print button Execute Test Printing 221 Printing the Stored Document with Added/Changed SettingsPerform steps 1 to 4 of the Print the whole Document Press the Settings button Set printing as required Template 223 Template Recalling Template 225 Recalling Template 227 Public Template Group Registering TemplateUser Group 229 Press the Save button Registering the Template in the User Group 231 Enter the data for registering the new user group 11 11 Press the Save button 233 Press the button of Name 1, Name 2 and/or User Name 235 Changing the Data of User Group Press the Name button and/or the User Name button 11 7 Press the Enter button Deleting Template 237 Deleting Template 239 240 11.TEMPLATE When the Graphic Symbols Blink on the Touch Panel 241 242 243 244 ADD Paper SymbolAdding Paper to the Drawers 245 Replace Toner Cartridge Symbol 246 247 Recommendation for Original Toner 248 Insert the cartridge completely 249Return the cartridge holder to its original position Close the front cover 250Replacing the Yellow Y, Magenta M, Cyan C Toner Cartridge 251 252 253 Replace Toner BAG SymbolOpen the front cover Pull the toner bag out carefully Clear Paper Symbol 254 255 256 257 258 259 260 Open the fuser unit cover 261 Close the relay unit cover 262 263 264 265 Paper Misfeed in the Saddle-Stitch Finisher optional MJ-1024 266 Saddle stitch unit 267 Close the exit cover and the front cover 268 Adding Staples OptionalTake out the staple cartridge 269 Close the front cover of the finisher 270 Saddle-Stitch Finisher MJ-1024 Remove the empty staple case and replace it with a new one 271Return the saddle staple to its original position 272 273 Removing Jammed Staples Optional 274 275 Lowerknob. the staple cover while holding 276 277 Return the staple cases to their original position 278 279 Remove any jammed staples 280 Disposing of the Punched Paper Bits Optional 281 Periodic Maintenance Message Call Service Symbol282 Maintenance 283 Daily Inspection Weekly MaintenancePower switch ON/OFF status Items for Daily Check 285 Simple TroubleshootingDisplay does not Change when Buttons or Icons are Pressed Equipment does not Start Items to be checked Countermeasure Reference Image Density is too LowImage Density is too High Replace Toner Cartridge Images are Stained 287Images are Blurred Functions cannot be Set Images are Partially MissingDesired Colour does not Appear Specifications & Options 289 290 OPC 291 Continuous Copying Speed Unit sheets/min 292B4, FOLIO, LG, Comp Reversing Automatic Document Feeder Specifications of Options293 Large Capacity Feeder Additional Drawer Module 294FOLIO, LD, LG, LT-R Comp FOLIO, LD, LG 295MJ-1024 with mixed paper not loaded LT-R, Comp ST-R 296MJ-1023 with mixed paper not loaded FOLIO, LD 297 MJ-1023 with mixed paper loaded MJ-1022 with mixed paper not loaded 298A3, FOLIO, LD MJ-1022 with mixed paper loaded 299Bridge Unit FOLIO, LT, LT-R, LD, LG, Comp 300Hole Punch Unit FOLIO, LD, LG, LT, LT-R, Comp Packing List 301 Copying Function Combination Matrix Combination Matrix 1/2 303 Combination Matrix 2/2 Image Quality Adjustment Combination Matrix 305 IndexNumerics 306 Print DATA/MEMORY RX/FAX 307Magazine Sort & Saddle Stitch Printing SEND/RECEIVE LOG List FAX 308 Setting of Basic Copy ModesSwitching to the ENERGY-SAVING Reduction and Enlargement 309 When the Graphic Symbols Blink On the Touch PanelTouch Panel 310 Toshiba TEC