Batching | Xerox 575, 555 guide

Transmitting Documents

Batching

When multiple documents with the same destination are sent in a single transmission, the process is called batching. The machine automatically batches documents intended for the same destination if the delay start time and other options are the same.

To intentionally send multiple documents in a batch transmission, perform the sending procedure for each document, setting the send criteria the same for each job. Batching “automatically” occurs with documents with the same destination address, designated with the same options. When there is any variation in options designated, batching does not occur.

Hint: You can “intentionally” batch by using One Touch dialing keys to ensure that the same phone number, locations, and time are used.

WorkCentre Pro 555/575

5-15

Image 119

Xerox 575, 555 manual Batching

Contents

708P84302 WorkCentre Pro 555/575 Advanced Features Guide Welwyn Garden City AL7 1HE Table of Contents WorkCentre Pro 555/575 Dialing Methods Receiving Documents Transmitting Documents Mailbox Communications Cancelling JobsPolling Reports 10-1Copying Documents Using the ControlCentre 11-1 Troubleshooting 12-1 Appendix C Maintaining the Product Appendix a Installing OptionsAppendix B Ordering Supplies Energy Star Introduction Finding Information in the Advanced Features Guide SAG Environmental Specifications Appendix E Troubleshooting ChapterInstalling Options -Appendix a Product Data Sheet Appendix D Information provided by the User’s Guide How to Use this Manual ChapterBasic Troubleshooting Chapter Environment Specifications Appendix a Send header 1.Inside Outside Off Document Conventions Introduction Introduction Programming the Machine Using the Menu Mode Key Key Description Keys used in Menu Mode Operation To program a Menu feature using the Menu Numbers To program a Menu feature using the scroll keysMenu map Fax features Menu Flow Map Programming the Machine Programming the Machine Keys used to Enter Characters Character Entries Character Code Table Name 40 max Entering CharactersCorrecting Characters Replacing Characters Xerx Deleting or Inserting Characters Direct Access Function Keys Planning the Phonebook Setting Up the Phonebook Pre-setting Speed Dial Numbers Fax Number 128 max Speed Dial Number 999 Fax options Alt NumberName Send Later PWD20max 20max Press One Touch Or Enter Already assigned Speed Dial Number 3.Retain Delete Modify Modifying or Deleting Speed Dial Numbers One touch keys Pre-setting One Touch Numbers Alt Number Send Later Fax Speed Programming the Machine Already assigned One touch key 3.Retain Delete Modify Modifying or Deleting One Touch Dial Numbers Group dial number 1999 Pre-setting Group Numbers Press OT or speed dial or Enter Group dial number 9999Enter speed dial or One touch Group nbr 9999 Programming Group SendPhonebook 1.Speed dial Already assigned Group dial number 3.Retain Delete Modify Deleting or Modifying a Group Number Filling out the One Touch Label Set dept. code 2.No Yes Setting the Department CodesTo setup Department Codes Master code Set dept. code 1.Recover setting New Dept. code Dept. number Dept. number Retain Delete Modify Changing the Department Code SettingsSet dept. code 1.Yes To add or change Dept. codes, press Programming the Machine Error correct-ECM 1.On Off Long original 1.1m39 Inches Any length Long Original Setting Redial Times Redial Count & Interval SettingInterval Minutes Interval time min Receive Interval Resolution Description Selection Resolution & Contrast Setting Contrast 1.Normal Darker Lighter Scan Resolution 1.Standard Fine Superfine Super power save 2.Manual Off Automatic Power Saver Setting Enter time Printer power save 1.On Off Refuse junk mail 2.Off Refuse Junk Mail Setting Ringer volume Off Ringer Volume Setting Alarm volume Off Alarm Volume Setting Key touch volume Off Key Touch Volume Setting Monitor volume Off Monitor Volume Setting Send after scan 2.Off Send After Scan Default SettingWhen memory full 1.Cancel sending Send scanned Remote access Off Remote Service SettingRemote Access Download firmware 1.Anytime No job in memory Download RDC password Set RDC password Password 20 max RDC Password Separator Off Separator Page Default Setting Line monitor Off Alway Line Monitor Default Setting Multi Access Communications Local Multi Access Function Table Local Multi Access Function Table Fax Communication Multi Access Function Table PC FAX/TAD Receiving Documents If the ring pattern is for telephone Ring to answer Setting the Auto Answer ModeAnswer mode 1.Fax Fax/Tad Tel/Fax Manual Basic Receive Setting the Fax/Tad Answer Mode Fax/Tad timer Setting the Tel/Fax Answer Mode Tel/Fax rings Setting the Manual Answer Mode Collate fax 1.On Off Advanced ReceiveCollate Fax Reduce receive Off Reduce Receive Fax Setting Receive to memory Off Receive to Memory Secure receive 01.Security code Automatic Secure Receive SetupSecure Receive New security code Enter security code Default settings 4.Fax receive Fixed time Security codeSecure receive Off Monday All Start stop time 1600-0900 Jan-31 0223pm 98% Printing Secure Receive Mode Temporary StopSecure receive 1.Temporary stop Completed Discard extra 1.On Off Discard Extra Setting Receiving Documents Dialing Methods Communicating Manual Dial On-hook and Off-hook DialingJan-31 0223pm 100% Auto answer First Letter Keith Doe Co Alpha DialingPhonebook 1.Speed dial Alpha dial Group dial First letter Doc. reading P001 Job number 007 Speed dial Keith Doe Co Dial Speed DialingPrompt for a Phonebook, select For Speed dial Phonebook Doc. reading P001 Job number 041 One Touch Dialing Fax number 128 max 5551515 Keypad DialingOne Touch key Doc. reading P001 Job number 052 Manual Redial Last Number Off-hook Automatic Redialing Chain dial Enter fax number Chain Dialing Enter more Or press Start Manual Group DialingManual group Enter fax number Already assigned 1.Delete Retain Dialing Methods Transmission Modes Transmitting Documents Not available in all markets Jan-31 0223pm 98% Auto answer MemoryJob Numbers Doc. reading P001 Job number 047 Memory send Off Memory Send or Direct Send Default Mode Memory Send Dialing 5551212 Communicating P001 Sending P001 Direct Send Jan-31 0223pm 80% Enter fax number Direct Send with Memory Send SelectedDirect send Yes Send later 0223pm Delayed StartManual Send Priority fax Enter fax number Priority Transmission Fax number 128 max 5151212+$$$ Charge CodesFax number 128 max 5151212+ Effective Range Cover Sheet Press Start to store Cover Sheet SetupCover sheet Off Load cover image Yes Cover sheet Enter from Name Sending a Document with a Cover SheetCover sheet Send Print Cover sheet Enter to Name Cover sheet Enter fax number Batching Confirming a Transmission Option Description One Time Fax Options Number of pages Enter fax number Number of PagesNumber of pages 999 Listen to dial Enter fax number Listen to DialListen to dial 2.Off Send then poll Enter fax number Send then PollSend then poll Off Add security code Transmitting Documents Error correct-ECM ECM DisableError correct-ECM Off Secure Send Enter fax number Secure Send TransmissionSecure Send Off Send after scan Off Send After Scan EnableWhen memory full 1.Cancel sending Send scanned pages Send after scan Enter fax number Enter account code Using an Account CodeAdvanced Transmissions Account code Off Account Code Default Setting Jan-31 0223pm 100% Enter Dept. code Transmitting Using a Department Code Storing time hours Resend Stored Fax Default SettingResend stored fax Off Press Keys to view the jobs stored for Resending Resending a Stored FaxAfter 2 seconds Job number Start Change Secure Send Setting ITU-T Relay Transmission Initiating Station SetupRelay Station Setup ITU-T Relay Communications SendRelay Enter fax number Set up password YesBox number 20 max Dialing Cancelling JobsStop Key Job Status Key Cancel this job? Yes Cancel Job Key ⊃⊇ to search Enter to cancel Send to One number 5551212 Cancel this job? Job number 043 Direct Send Jobs Cancel this job? Cancelling Jobs Polling Communications Polling Storing a Document to be Polled To store the document in a Poll-once box, press Storing a Document to be Polled in a Poll-once Box Security code Secure fax 20 max Add security code 1.Yes Scan to be polled 1.Poll -once box Multi-poll box Storing a Document to be Polled in a Multi-poll Box Scan to be polled Poll-once box Multi-poll box Cancelling Documents Stored in a Polling BoxModifying Documents Stored in a Polling Box Already assigned Delete Add security code Yes Polling a Remote Document Poll-once or Multi-poll BoxPoll one number Enter fax number Group Polling Press Enter or Start Start stop time 0800am-0500pm Continuous PollingInterval Min 10-70 Continuous poll Enter fax number Start/stop days Mon-Sat −↓ Already assigned Delete Retain Deleting Continuous Poll Jobs Polling Mailbox Reception Reports Mailbox CommunicationsMailbox ITU-T Communications Creating an ITU-T Mailbox Setup & Delete 1.Mailbox setup Mailbox delete DoneLocal Mailbox ITU-T Mailbox type Confidential Bulletin board Setup password Yes Deleting an ITU-T Mailbox If you do not want to assign a password, press Go to Step Storing a Document in a Local ITU-T Mailbox To store a document in a local mailbox, press Confidential Print Mailbox Printing a Document Stored in a Local ITU-T Mailbox To print from a local mailbox, press Deleting a Document Stored in a Local ITU-T Mailbox Poll from mailbox Store to mailbox 5.Delete contents To delete a document from a local mailbox, press Sending to a Remote ITU-T Mailbox Remote ITU-T Mailbox To send to a remote mailbox, press Store to mailbox Delete contentsConfidential Print mailbox Send to mailbox Mailbox Communications Polling a Remote ITU-T Mailbox To poll a remote mailbox, press Attaching an ITU-T Sub Address SUB20max Transmitting a Document to an ITU-T Sub Address SEP20max Polling a Document Using a Subaddress Load document To poll press Start Mailbox Communications Mailbox Communications Reports Setting Up Reports and Lists Activity Report Setup Description Code Auto print Off Activity report 01.Set Key default Auto printSet key default 01.Send & Receive Confirmation Report Setup Confirmation Report Confirmation 1.Always On error Off Show first fax Off Memory send 1.Always On error OffConfirmation Report Memory Send Group Send Report Group send 1.Always On error Off Reports Group Poll Report Group Poll Always On error Off Reports Relay Originator Report Relay originator 1.Always On error 3.Off Reports Reception report 1.Local to mailbox Remote to mailbox Reception Report Setup Reports Jan-31 0223pm 100% Printing report Printing Reports and ListsActivity Report ITU-T Mailbox Report Pending Jobs Report Department Code Report Power Failure List Menu Map Settings Report Settings Report To print the Settings Report Press Reports Copies Copying DocumentsMaking Copies Paper tray 1.Tray Bypass Thick paper Off Select the Paper SizePaper size Letter Legal 10-4 WorkCentre Pro 555/575 Using the ControlCentre Setting the Machine Defaults Setting up the WorkCentre Setting up the Telephone Lines Using the Power Save features Changing Your ControlCentre Password Setting the PC’s Date and Time on the WorkCentre Choosing How to Send Faxes Setting the Fax Send OptionsSetting the Cover Sheet and Send Header Options Setting the Redial Options Sending Faxes Using Security Faxing Long Originals Receiving Secure Faxes Setting the Fax Receive OptionsSetting the Receive Footer Option Receiving Faxes when the Printer is Unavailable Setting the Receive Interval Receiving Oversized Faxes Collating and Reducing Incoming Faxes Assigning an Individual Fax Number to a One Touch Key Setting up a PhonebookReceiving Faxes to Your PC Using the ControlCentre Editing a One Touch Key Entry Deleting One Touch Key Entries Presetting a Speed Dial Number Editing a Speed Dial Number Deleting Speed Dial Numbers Presetting a Group Dial Number Deleting Group Dial Numbers Editing a Group Dial Number Opening a Phonebook File Saving a Phonebook to Your PC Creating a Mailbox Creating Mailboxes Editing a Mailbox Deleting a Mailbox Using Department CodesSetting up Department Codes Deleting a Department Code Changing a Department Code Printing Reports Confirmation Reports Setup Printing the Settings Report Reception Reports Setup Creating a new WorkCentre Settings File Saving the WorkCentre SettingsSaving WorkCentre Settings to a File Opening a Saved WorkCentre Settings File Auto test 1.Auto test Individual test Print test TroubleshootingSelf Test Troubleshooting Error Messages and Codes Calling for Service 12-4 WorkCentre Pro 555/575 Troubleshooting Code Probable Cause Corrective Action Error Codes WorkCentre Pro 555/575 12-7 G3 5 0 Status Code Table Problem Check Items Transmission Problems Reception Problems Image Quality 12-12 WorkCentre Pro 555/575 Installing Options Page Page Page Page Page Installing the Optional Paper Tray Page Page Page Page WorkCentre Pro 555/575 Supplies Ordering SuppliesOrdering Supplies Options Ordering Supplies Automatically Setting-up Automatic Supplies OrderingSetting up the destination Select supplies 1.Toner Drum Destination setupEntering the part details Enter quantity Quantity Enter part number 20 max Entering ordering details Enter ship address Address 64 max Enter contact name Name 40 maxEnter tel number Tel number 32 max Enter ship to name Name 40 max Printing the order form Bypass Tray Maintaining the ProductReplacing the Paper Page Paper Tray Page Page Paper size Tray 1 1.LT Feeding Envelop Stock To replace the Toner Cartridge Replacing the Toner CartridgePage Page Page To replace the Drum Unit Replacing the Drum CartridgePage Page Page Change drum Are you sure? To reset the counter of the Drum CartridgeChange drum 2.No Yes Never perform this operation on any other occasions Replacing the ADF Retard Pad Page Page Cleaning the Machine Cleaning the Cabinet Cleaning the Document Scanner Page Cleaning the Paper Pickup Roller and Paper Guide Page Page Page Page Page WorkCentre Pro 555/575 Specification Data Sheet JBIG/MMR/MR/MH Process Unit is 3000 prints. Supply Toner Cartridge WorkCentre Pro 555/575 Safety Certification and Environmental Compliance This product must be earthed Laser Safety Information 230v, 50 Hz Nominal Markets Third Party CertificationRadio Frequency Emissions USA 120v 60Hz Nominal Markets WorkCentre Pro 555/575 European Certification Approvals and Certification UK Electricity at Work Regulation Question What is the Electricity at Work Regulation? Question Is the Xerox equipment in my premises safe? Question Is Xerox equipment safe? Question I require records of all tests Environmental ChoiceM Environmental Compliance Recycled Paper Swiss EnergyPage Data Coupler Information FCC RegulationsSend Header Requirements Page Canadian Certification Page ADF Index INDEX-2 INDEX-3 ECM INDEX-5 See also reports See also menu map printing a Menu Map INDEX-8 INDEX-9 See also contrast default setting INDEX-11 INDEX-12 INDEX-13