Saving a Phonebook to Your PC, Opening a Phonebook File | Xerox 575

Using the ControlCentre

Saving a Phonebook to Your PC

You can save all your One Touch, Speed Dial, and Group Dial entries to a single file.

1Click the Phonebook icon.

2Click the Save As button.

The Save Phonebook dialog box opens.

3In the Save in box, select a location for the Phonebook.

4In the File name box, type a name for the Phonebook.

5Click Save.

Opening a Phonebook File

If you made changes to the Phonebook that is currently open, save it before opening another Phonebook.

1Click the Phonebook icon.

2Click the Open File button.

3In the Look in box, find the Phonebook’s location and then select the Phonebook.

4Click Open.

WorkCentre Pro 555/575

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Xerox 575, 555 manual Saving a Phonebook to Your PC, Opening a Phonebook File

Contents

708P84302 WorkCentre Pro 555/575 Advanced Features Guide Welwyn Garden City AL7 1HE Table of Contents WorkCentre Pro 555/575 Dialing Methods Receiving Documents Transmitting Documents Cancelling Jobs PollingMailbox Communications 10-1 Copying DocumentsReports Using the ControlCentre 11-1 Troubleshooting 12-1 Appendix a Installing Options Appendix B Ordering SuppliesAppendix C Maintaining the Product Energy Star Introduction Finding Information in the Advanced Features Guide SAG Installing Options -Appendix a Troubleshooting ChapterProduct Data Sheet Appendix D Environmental Specifications Appendix E Basic Troubleshooting Chapter How to Use this Manual ChapterEnvironment Specifications Appendix a Information provided by the User’s Guide Send header 1.Inside Outside Off Document Conventions Introduction Introduction Programming the Machine Using the Menu Mode Key Key Description Keys used in Menu Mode Operation To program a Menu feature using the scroll keys Menu map Fax featuresTo program a Menu feature using the Menu Numbers Menu Flow Map Programming the Machine Programming the Machine Keys used to Enter Characters Character Entries Character Code Table Correcting Characters Entering CharactersReplacing Characters Name 40 max Xerx Deleting or Inserting Characters Direct Access Function Keys Planning the Phonebook Setting Up the Phonebook Pre-setting Speed Dial Numbers Fax Number 128 max Speed Dial Number 999 Alt Number NameFax options Send Later PWD20max 20max Press One Touch Or Enter Already assigned Speed Dial Number 3.Retain Delete Modify Modifying or Deleting Speed Dial Numbers One touch keys Pre-setting One Touch Numbers Alt Number Send Later Fax Speed Programming the Machine Already assigned One touch key 3.Retain Delete Modify Modifying or Deleting One Touch Dial Numbers Group dial number 1999 Pre-setting Group Numbers Group dial number 9999 Enter speed dial or One touchPress OT or speed dial or Enter Programming Group Send Phonebook 1.Speed dialGroup nbr 9999 Already assigned Group dial number 3.Retain Delete Modify Deleting or Modifying a Group Number Filling out the One Touch Label Setting the Department Codes To setup Department CodesSet dept. code 2.No Yes Master code Set dept. code 1.Recover setting New Dept. code Dept. number Set dept. code 1.Yes Changing the Department Code SettingsTo add or change Dept. codes, press Dept. number Retain Delete Modify Programming the Machine Error correct-ECM 1.On Off Long original 1.1m39 Inches Any length Long Original Setting Redial Count & Interval Setting Interval MinutesRedial Times Interval time min Receive Interval Resolution Description Selection Resolution & Contrast Setting Contrast 1.Normal Darker Lighter Scan Resolution 1.Standard Fine Superfine Super power save 2.Manual Off Automatic Power Saver Setting Enter time Printer power save 1.On Off Refuse junk mail 2.Off Refuse Junk Mail Setting Ringer volume Off Ringer Volume Setting Alarm volume Off Alarm Volume Setting Key touch volume Off Key Touch Volume Setting Monitor volume Off Monitor Volume Setting Send After Scan Default Setting When memory full 1.Cancel sending Send scannedSend after scan 2.Off Remote Service Setting Remote AccessRemote access Off Download firmware 1.Anytime No job in memory Download RDC password Set RDC password Password 20 max RDC Password Separator Off Separator Page Default Setting Line monitor Off Alway Line Monitor Default Setting Multi Access Communications Local Multi Access Function Table Local Multi Access Function Table Fax Communication Multi Access Function Table PC FAX/TAD Receiving Documents If the ring pattern is for telephone Answer mode 1.Fax Fax/Tad Tel/Fax Manual Setting the Auto Answer ModeBasic Receive Ring to answer Setting the Fax/Tad Answer Mode Fax/Tad timer Setting the Tel/Fax Answer Mode Tel/Fax rings Setting the Manual Answer Mode Advanced Receive Collate FaxCollate fax 1.On Off Reduce receive Off Reduce Receive Fax Setting Receive to memory Off Receive to Memory Automatic Secure Receive Setup Secure ReceiveSecure receive 01.Security code New security code Enter security code Default settings 4.Fax receive Secure receive Off Security codeMonday All Fixed time Start stop time 1600-0900 Secure receive 1.Temporary stop Secure Receive Mode Temporary StopCompleted Jan-31 0223pm 98% Printing Discard extra 1.On Off Discard Extra Setting Receiving Documents Dialing Methods Manual Dial On-hook and Off-hook Dialing Jan-31 0223pm 100% Auto answerCommunicating Alpha Dialing Phonebook 1.Speed dial Alpha dial Group dial First letterFirst Letter Keith Doe Co Doc. reading P001 Job number 007 Speed dial Keith Doe Co Prompt for a Phonebook, select For Speed dial Speed DialingPhonebook Dial Doc. reading P001 Job number 041 One Touch Dialing One Touch key Keypad DialingDoc. reading P001 Job number 052 Fax number 128 max 5551515 Manual Redial Last Number Off-hook Automatic Redialing Chain dial Enter fax number Chain Dialing Manual Group Dialing Manual group Enter fax numberEnter more Or press Start Already assigned 1.Delete Retain Dialing Methods Transmission Modes Transmitting Documents Not available in all markets Job Numbers MemoryDoc. reading P001 Job number 047 Jan-31 0223pm 98% Auto answer Memory send Off Memory Send or Direct Send Default Mode Memory Send Dialing 5551212 Communicating P001 Sending P001 Direct Send Direct Send with Memory Send Selected Direct send YesJan-31 0223pm 80% Enter fax number Delayed Start Manual SendSend later 0223pm Priority fax Enter fax number Priority Transmission Charge Codes Fax number 128 max 5151212+Fax number 128 max 5151212+$$$ Effective Range Cover Sheet Cover sheet Off Cover Sheet SetupLoad cover image Yes Press Start to store Cover sheet Send Print Sending a Document with a Cover SheetCover sheet Enter to Name Cover sheet Enter from Name Cover sheet Enter fax number Batching Confirming a Transmission Option Description One Time Fax Options Number of Pages Number of pages 999Number of pages Enter fax number Listen to Dial Listen to dial 2.OffListen to dial Enter fax number Send then poll Off Send then PollAdd security code Send then poll Enter fax number Transmitting Documents ECM Disable Error correct-ECM OffError correct-ECM Secure Send Transmission Secure Send OffSecure Send Enter fax number Send After Scan Enable When memory full 1.Cancel sending Send scanned pagesSend after scan Off Send after scan Enter fax number Using an Account Code Advanced TransmissionsEnter account code Account code Off Account Code Default Setting Jan-31 0223pm 100% Enter Dept. code Transmitting Using a Department Code Resend Stored Fax Default Setting Resend stored fax OffStoring time hours Resending a Stored Fax After 2 secondsPress Keys to view the jobs stored for Resending Job number Start Change Secure Send Setting Relay Station Setup Initiating Station SetupITU-T Relay Communications ITU-T Relay Transmission Set up password Yes Box number 20 maxSendRelay Enter fax number Stop Key Cancelling JobsJob Status Key Dialing Cancel this job? Yes Cancel Job Key ⊃⊇ to search Enter to cancel Send to One number 5551212 Cancel this job? Job number 043 Direct Send Jobs Cancel this job? Cancelling Jobs Polling Communications Polling Storing a Document to be Polled To store the document in a Poll-once box, press Storing a Document to be Polled in a Poll-once Box Security code Secure fax 20 max Add security code 1.Yes Scan to be polled 1.Poll -once box Multi-poll box Storing a Document to be Polled in a Multi-poll Box Cancelling Documents Stored in a Polling Box Modifying Documents Stored in a Polling BoxScan to be polled Poll-once box Multi-poll box Already assigned Delete Polling a Remote Document Poll-once or Multi-poll Box Poll one number Enter fax numberAdd security code Yes Group Polling Press Enter or Start Continuous Polling Interval Min 10-70Start stop time 0800am-0500pm Continuous poll Enter fax number Start/stop days Mon-Sat −↓ Already assigned Delete Retain Deleting Continuous Poll Jobs Polling Mailbox Communications Mailbox ITU-T CommunicationsMailbox Reception Reports Setup & Delete 1.Mailbox setup Mailbox delete Done Local Mailbox ITU-TCreating an ITU-T Mailbox Mailbox type Confidential Bulletin board Setup password Yes Deleting an ITU-T Mailbox If you do not want to assign a password, press Go to Step Storing a Document in a Local ITU-T Mailbox To store a document in a local mailbox, press Confidential Print Mailbox Printing a Document Stored in a Local ITU-T Mailbox To print from a local mailbox, press Deleting a Document Stored in a Local ITU-T Mailbox Poll from mailbox Store to mailbox 5.Delete contents To delete a document from a local mailbox, press Sending to a Remote ITU-T Mailbox Remote ITU-T Mailbox Store to mailbox Delete contents Confidential Print mailbox Send to mailboxTo send to a remote mailbox, press Mailbox Communications Polling a Remote ITU-T Mailbox To poll a remote mailbox, press Attaching an ITU-T Sub Address SUB20max Transmitting a Document to an ITU-T Sub Address SEP20max Polling a Document Using a Subaddress Load document To poll press Start Mailbox Communications Mailbox Communications Reports Setting Up Reports and Lists Activity Report Setup Description Code Activity report 01.Set Key default Auto print Set key default 01.Send & ReceiveAuto print Off Confirmation Report Setup Confirmation Report Confirmation 1.Always On error Off Memory send 1.Always On error Off Confirmation Report Memory SendShow first fax Off Group Send Report Group send 1.Always On error Off Reports Group Poll Report Group Poll Always On error Off Reports Relay Originator Report Relay originator 1.Always On error 3.Off Reports Reception report 1.Local to mailbox Remote to mailbox Reception Report Setup Reports Printing Reports and Lists Activity ReportJan-31 0223pm 100% Printing report ITU-T Mailbox Report Pending Jobs Report Department Code Report Power Failure List Menu Map Settings Report Settings Report To print the Settings Report Press Reports Copying Documents Making CopiesCopies Paper tray 1.Tray Bypass Select the Paper Size Paper size Letter LegalThick paper Off 10-4 WorkCentre Pro 555/575 Using the ControlCentre Setting the Machine Defaults Setting up the WorkCentre Setting up the Telephone Lines Using the Power Save features Changing Your ControlCentre Password Setting the PC’s Date and Time on the WorkCentre Setting the Fax Send Options Setting the Cover Sheet and Send Header OptionsChoosing How to Send Faxes Setting the Redial Options Sending Faxes Using Security Faxing Long Originals Setting the Receive Footer Option Setting the Fax Receive OptionsReceiving Faxes when the Printer is Unavailable Receiving Secure Faxes Setting the Receive Interval Receiving Oversized Faxes Collating and Reducing Incoming Faxes Setting up a Phonebook Receiving Faxes to Your PCAssigning an Individual Fax Number to a One Touch Key Using the ControlCentre Editing a One Touch Key Entry Deleting One Touch Key Entries Presetting a Speed Dial Number Editing a Speed Dial Number Deleting Speed Dial Numbers Presetting a Group Dial Number Deleting Group Dial Numbers Editing a Group Dial Number Opening a Phonebook File Saving a Phonebook to Your PC Creating a Mailbox Creating Mailboxes Editing a Mailbox Using Department Codes Setting up Department CodesDeleting a Mailbox Deleting a Department Code Changing a Department Code Printing Reports Confirmation Reports Setup Printing the Settings Report Reception Reports Setup Saving WorkCentre Settings to a File Saving the WorkCentre SettingsOpening a Saved WorkCentre Settings File Creating a new WorkCentre Settings File Troubleshooting Self TestAuto test 1.Auto test Individual test Print test Troubleshooting Error Messages and Codes Calling for Service 12-4 WorkCentre Pro 555/575 Troubleshooting Code Probable Cause Corrective Action Error Codes WorkCentre Pro 555/575 12-7 G3 5 0 Status Code Table Problem Check Items Transmission Problems Reception Problems Image Quality 12-12 WorkCentre Pro 555/575 Installing Options Page Page Page Page Page Installing the Optional Paper Tray Page Page Page Page WorkCentre Pro 555/575 Ordering Supplies Ordering SuppliesSupplies Options Setting-up Automatic Supplies Ordering Setting up the destinationOrdering Supplies Automatically Destination setup Entering the part detailsSelect supplies 1.Toner Drum Enter quantity Quantity Enter part number 20 max Entering ordering details Enter tel number Tel number 32 max Enter contact name Name 40 maxEnter ship to name Name 40 max Enter ship address Address 64 max Printing the order form Maintaining the Product Replacing the PaperBypass Tray Page Paper Tray Page Page Paper size Tray 1 1.LT Feeding Envelop Stock To replace the Toner Cartridge Replacing the Toner CartridgePage Page Page To replace the Drum Unit Replacing the Drum CartridgePage Page Page To reset the counter of the Drum Cartridge Change drum 2.No YesChange drum Are you sure? Never perform this operation on any other occasions Replacing the ADF Retard Pad Page Page Cleaning the Machine Cleaning the Cabinet Cleaning the Document Scanner Page Cleaning the Paper Pickup Roller and Paper Guide Page Page Page Page Page WorkCentre Pro 555/575 Specification Data Sheet JBIG/MMR/MR/MH Process Unit is 3000 prints. Supply Toner Cartridge WorkCentre Pro 555/575 Safety Certification and Environmental Compliance This product must be earthed Laser Safety Information Radio Frequency Emissions USA Third Party Certification120v 60Hz Nominal Markets 230v, 50 Hz Nominal Markets WorkCentre Pro 555/575 European Certification Approvals and Certification UK Electricity at Work Regulation Question What is the Electricity at Work Regulation? Question Is the Xerox equipment in my premises safe? Question Is Xerox equipment safe? Question I require records of all tests Environmental ChoiceM Environmental Compliance Recycled Paper Swiss EnergyPage FCC Regulations Send Header RequirementsData Coupler Information Page Canadian Certification Page ADF Index INDEX-2 INDEX-3 ECM INDEX-5 See also reports See also menu map printing a Menu Map INDEX-8 INDEX-9 See also contrast default setting INDEX-11 INDEX-12 INDEX-13