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Xerox 555, 575 manual Programming Group Send, Phonebook 1.Speed dial, Group nbr 9999

Models: 555 575

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Programming the Machine

Programming Group Send

The Programmed Group Send feature allows you to send a document to multiple remote parties in a single operation. Using this process eliminates the time and labor required to dial and scan the same document for separate transmissions to different locations.

If a number is busy, the machine dials the rest of the numbers before returning to the busy number.

To preset a group, see “Pre-setting Group Numbers” in this Chapter.

Note: You can save dialing steps if you preassign a group number to a One Touch dial key when you program that group.

To send a document to a programmed group:

1.Load the document face down in the Document Support.

2.Select the desired Resolution and Contrast.

3.Press Phonebook.

Phonebook 1.Speed dial

4. Press .

Note: If the group is assigned to a One Touch Key, press that

One Touch Key.

Group nbr

(1-9999) [ ]

5.Using the Numeric Keypad, enter the group number you want to use to send the document, then press Enter.

The machine dials each number in the group and sends the document.

2-28	WorkCentre Pro 555/575

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Xerox 555, 575 manual Programming Group Send, Phonebook 1.Speed dial, Group nbr 9999

Contents

WorkCentre Pro 555/575 Advanced Features Guide 708P84302Welwyn Garden City AL7 1HE Table of Contents WorkCentre Pro 555/575 Receiving Documents Dialing MethodsTransmitting Documents Polling Cancelling JobsMailbox Communications Copying Documents 10-1Reports Using the ControlCentre 11-1 Troubleshooting 12-1 Appendix B Ordering Supplies Appendix a Installing OptionsAppendix C Maintaining the Product Energy Star Finding Information in the Advanced Features Guide SAG IntroductionProduct Data Sheet Appendix D Troubleshooting ChapterInstalling Options -Appendix a Environmental Specifications Appendix EEnvironment Specifications Appendix a How to Use this Manual ChapterBasic Troubleshooting Chapter Information provided by the User’s GuideDocument Conventions Send header 1.Inside Outside OffIntroduction Introduction Using the Menu Mode Programming the MachineKeys used in Menu Mode Operation Key Key DescriptionMenu map Fax features To program a Menu feature using the scroll keysTo program a Menu feature using the Menu Numbers Menu Flow Map Programming the Machine Programming the Machine Character Entries Keys used to Enter CharactersCharacter Code Table Replacing Characters Entering CharactersCorrecting Characters Name 40 maxDeleting or Inserting Characters XerxDirect Access Function Keys Setting Up the Phonebook Planning the PhonebookPre-setting Speed Dial Numbers Speed Dial Number 999 Fax Number 128 maxName Alt NumberFax options Send Later 20max PWD20maxPress One Touch Or Enter Modifying or Deleting Speed Dial Numbers Already assigned Speed Dial Number 3.Retain Delete ModifyPre-setting One Touch Numbers One touch keysAlt Number Send Later Fax Speed Programming the Machine Modifying or Deleting One Touch Dial Numbers Already assigned One touch key 3.Retain Delete ModifyPre-setting Group Numbers Group dial number 1999Enter speed dial or One touch Group dial number 9999Press OT or speed dial or Enter Phonebook 1.Speed dial Programming Group SendGroup nbr 9999 Deleting or Modifying a Group Number Already assigned Group dial number 3.Retain Delete ModifyFilling out the One Touch Label To setup Department Codes Setting the Department CodesSet dept. code 2.No Yes Set dept. code 1.Recover setting New Master codeDept. number Dept. codeTo add or change Dept. codes, press Changing the Department Code SettingsSet dept. code 1.Yes Dept. number Retain Delete ModifyProgramming the Machine Error correct-ECM 1.On Off Long Original Setting Long original 1.1m39 Inches Any lengthInterval Minutes Redial Count & Interval SettingRedial Times Receive Interval Interval time minResolution & Contrast Setting Resolution Description SelectionScan Resolution 1.Standard Fine Superfine Contrast 1.Normal Darker LighterPower Saver Setting Super power save 2.Manual Off AutomaticPrinter power save 1.On Off Enter timeRefuse Junk Mail Setting Refuse junk mail 2.OffRinger Volume Setting Ringer volume OffAlarm Volume Setting Alarm volume OffKey Touch Volume Setting Key touch volume OffMonitor Volume Setting Monitor volume OffWhen memory full 1.Cancel sending Send scanned Send After Scan Default SettingSend after scan 2.Off Remote Access Remote Service SettingRemote access Off Download Download firmware 1.Anytime No job in memoryRDC Password RDC password Set RDC password Password 20 maxSeparator Page Default Setting Separator OffLine Monitor Default Setting Line monitor Off AlwayMulti Access Communications Multi Access Function Table Local LocalMulti Access Function Table Fax Communication Multi Access Function Table PC Receiving Documents FAX/TADIf the ring pattern is for telephone Basic Receive Setting the Auto Answer ModeAnswer mode 1.Fax Fax/Tad Tel/Fax Manual Ring to answerSetting the Fax/Tad Answer Mode Setting the Tel/Fax Answer Mode Fax/Tad timerSetting the Manual Answer Mode Tel/Fax ringsCollate Fax Advanced ReceiveCollate fax 1.On Off Reduce Receive Fax Setting Reduce receive OffReceive to Memory Receive to memory OffSecure Receive Automatic Secure Receive SetupSecure receive 01.Security code Default settings 4.Fax receive New security code Enter security codeMonday All Security codeSecure receive Off Fixed timeStart stop time 1600-0900 Completed Secure Receive Mode Temporary StopSecure receive 1.Temporary stop Jan-31 0223pm 98% PrintingDiscard Extra Setting Discard extra 1.On OffReceiving Documents Dialing Methods Jan-31 0223pm 100% Auto answer Manual Dial On-hook and Off-hook DialingCommunicating Phonebook 1.Speed dial Alpha dial Group dial First letter Alpha DialingFirst Letter Keith Doe Co Speed dial Keith Doe Co Doc. reading P001 Job number 007Phonebook Speed DialingPrompt for a Phonebook, select For Speed dial DialOne Touch Dialing Doc. reading P001 Job number 041Doc. reading P001 Job number 052 Keypad DialingOne Touch key Fax number 128 max 5551515Automatic Redialing Manual Redial Last Number Off-hookChain Dialing Chain dial Enter fax numberManual group Enter fax number Manual Group DialingEnter more Or press Start Already assigned 1.Delete Retain Dialing Methods Transmitting Documents Transmission ModesNot available in all markets Doc. reading P001 Job number 047 MemoryJob Numbers Jan-31 0223pm 98% Auto answerMemory Send or Direct Send Default Mode Memory send OffMemory Send Direct Send Dialing 5551212 Communicating P001 Sending P001Direct send Yes Direct Send with Memory Send SelectedJan-31 0223pm 80% Enter fax number Manual Send Delayed StartSend later 0223pm Priority Transmission Priority fax Enter fax numberFax number 128 max 5151212+ Charge CodesFax number 128 max 5151212+$$$ Cover Sheet Effective RangeLoad cover image Yes Cover Sheet SetupCover sheet Off Press Start to storeCover sheet Enter to Name Sending a Document with a Cover SheetCover sheet Send Print Cover sheet Enter from NameCover sheet Enter fax number Batching Confirming a Transmission One Time Fax Options Option DescriptionNumber of pages 999 Number of PagesNumber of pages Enter fax number Listen to dial 2.Off Listen to DialListen to dial Enter fax number Add security code Send then PollSend then poll Off Send then poll Enter fax numberTransmitting Documents Error correct-ECM Off ECM DisableError correct-ECM Secure Send Off Secure Send TransmissionSecure Send Enter fax number When memory full 1.Cancel sending Send scanned pages Send After Scan EnableSend after scan Off Send after scan Enter fax number Advanced Transmissions Using an Account CodeEnter account code Account Code Default Setting Account code OffTransmitting Using a Department Code Jan-31 0223pm 100% Enter Dept. codeResend stored fax Off Resend Stored Fax Default SettingStoring time hours After 2 seconds Resending a Stored FaxPress Keys to view the jobs stored for Resending Job number Start Change Secure Send Setting ITU-T Relay Communications Initiating Station SetupRelay Station Setup ITU-T Relay TransmissionBox number 20 max Set up password YesSendRelay Enter fax number Job Status Key Cancelling JobsStop Key DialingCancel Job Key Cancel this job? YesEnter to cancel ⊃⊇ to searchCancel this job? Job number 043 Send to One number 5551212Cancel this job? Direct Send JobsCancelling Jobs Polling Polling CommunicationsStoring a Document to be Polled Storing a Document to be Polled in a Poll-once Box To store the document in a Poll-once box, pressAdd security code 1.Yes Security code Secure fax 20 maxStoring a Document to be Polled in a Multi-poll Box Scan to be polled 1.Poll -once box Multi-poll boxModifying Documents Stored in a Polling Box Cancelling Documents Stored in a Polling BoxScan to be polled Poll-once box Multi-poll box Already assigned Delete Poll one number Enter fax number Polling a Remote Document Poll-once or Multi-poll BoxAdd security code Yes Group Polling Press Enter or Start Interval Min 10-70 Continuous PollingStart stop time 0800am-0500pm Start/stop days Mon-Sat −↓ Continuous poll Enter fax numberDeleting Continuous Poll Jobs Already assigned Delete RetainPolling Mailbox ITU-T Communications Mailbox CommunicationsMailbox Reception Reports Local Mailbox ITU-T Setup & Delete 1.Mailbox setup Mailbox delete DoneCreating an ITU-T Mailbox Setup password Yes Mailbox type Confidential Bulletin boardIf you do not want to assign a password, press Go to Step Deleting an ITU-T MailboxStoring a Document in a Local ITU-T Mailbox Confidential Print Mailbox To store a document in a local mailbox, pressPrinting a Document Stored in a Local ITU-T Mailbox To print from a local mailbox, press Poll from mailbox Store to mailbox 5.Delete contents Deleting a Document Stored in a Local ITU-T MailboxTo delete a document from a local mailbox, press Remote ITU-T Mailbox Sending to a Remote ITU-T MailboxConfidential Print mailbox Send to mailbox Store to mailbox Delete contentsTo send to a remote mailbox, press Mailbox Communications Polling a Remote ITU-T Mailbox To poll a remote mailbox, press Attaching an ITU-T Sub Address Transmitting a Document to an ITU-T Sub Address SUB20maxPolling a Document Using a Subaddress SEP20maxMailbox Communications Load document To poll press StartMailbox Communications Setting Up Reports and Lists ReportsActivity Report Setup Code DescriptionSet key default 01.Send & Receive Activity report 01.Set Key default Auto printAuto print Off Confirmation Report Setup Confirmation 1.Always On error Off Confirmation ReportConfirmation Report Memory Send Memory send 1.Always On error OffShow first fax Off Group send 1.Always On error Off Group Send ReportReports Group Poll Always On error Off Group Poll ReportReports Relay originator 1.Always On error 3.Off Relay Originator ReportReports Reception Report Setup Reception report 1.Local to mailbox Remote to mailboxReports Activity Report Printing Reports and ListsJan-31 0223pm 100% Printing report ITU-T Mailbox Report Pending Jobs Report Department Code Report Power Failure List Menu Map Settings Report Settings ReportTo print the Settings Report Press Reports Making Copies Copying DocumentsCopies Paper tray 1.Tray Bypass Paper size Letter Legal Select the Paper SizeThick paper Off 10-4 WorkCentre Pro 555/575 Using the ControlCentre Setting up the WorkCentre Setting the Machine DefaultsSetting up the Telephone Lines Using the Power Save features Setting the PC’s Date and Time on the WorkCentre Changing Your ControlCentre PasswordSetting the Cover Sheet and Send Header Options Setting the Fax Send OptionsChoosing How to Send Faxes Sending Faxes Using Security Setting the Redial OptionsFaxing Long Originals Receiving Faxes when the Printer is Unavailable Setting the Fax Receive OptionsSetting the Receive Footer Option Receiving Secure FaxesSetting the Receive Interval Collating and Reducing Incoming Faxes Receiving Oversized FaxesReceiving Faxes to Your PC Setting up a PhonebookAssigning an Individual Fax Number to a One Touch Key Using the ControlCentre Editing a One Touch Key Entry Presetting a Speed Dial Number Deleting One Touch Key EntriesEditing a Speed Dial Number Presetting a Group Dial Number Deleting Speed Dial NumbersEditing a Group Dial Number Deleting Group Dial NumbersSaving a Phonebook to Your PC Opening a Phonebook FileCreating Mailboxes Creating a MailboxEditing a Mailbox Setting up Department Codes Using Department CodesDeleting a Mailbox Changing a Department Code Deleting a Department CodeConfirmation Reports Setup Printing ReportsReception Reports Setup Printing the Settings ReportOpening a Saved WorkCentre Settings File Saving the WorkCentre SettingsSaving WorkCentre Settings to a File Creating a new WorkCentre Settings FileSelf Test TroubleshootingAuto test 1.Auto test Individual test Print test Troubleshooting Calling for Service Error Messages and Codes12-4 WorkCentre Pro 555/575 Troubleshooting Error Codes Code Probable Cause Corrective ActionWorkCentre Pro 555/575 12-7 Status Code Table G3 5 0Transmission Problems Problem Check ItemsReception Problems Image Quality 12-12 WorkCentre Pro 555/575 Installing Options Page Page Page Page Page Installing the Optional Paper Tray Page Page Page Page WorkCentre Pro 555/575 Ordering Supplies Ordering SuppliesSupplies Options Setting up the destination Setting-up Automatic Supplies OrderingOrdering Supplies Automatically Entering the part details Destination setupSelect supplies 1.Toner Drum Enter part number 20 max Enter quantity QuantityEntering ordering details Enter ship to name Name 40 max Enter contact name Name 40 maxEnter tel number Tel number 32 max Enter ship address Address 64 maxPrinting the order form Replacing the Paper Maintaining the ProductBypass Tray Page Paper Tray Page Page Paper size Tray 1 1.LT Feeding Envelop Stock Replacing the Toner Cartridge To replace the Toner CartridgePage Page Page Replacing the Drum Cartridge To replace the Drum UnitPage Page Page Change drum 2.No Yes To reset the counter of the Drum CartridgeChange drum Are you sure? Never perform this operation on any other occasions Replacing the ADF Retard Pad Page Page Cleaning the Machine Cleaning the Cabinet Cleaning the Document Scanner Page Cleaning the Paper Pickup Roller and Paper Guide Page Page Page Page Page WorkCentre Pro 555/575 Data Sheet SpecificationJBIG/MMR/MR/MH Process Unit is 3000 prints. Supply Toner Cartridge WorkCentre Pro 555/575 Safety Certification and Environmental Compliance This product must be earthed Laser Safety Information 120v 60Hz Nominal Markets Third Party CertificationRadio Frequency Emissions USA 230v, 50 Hz Nominal MarketsWorkCentre Pro 555/575 European Certification Approvals and Certification Question What is the Electricity at Work Regulation? UK Electricity at Work RegulationQuestion Is Xerox equipment safe? Question Is the Xerox equipment in my premises safe?Question I require records of all tests Environmental Compliance Environmental ChoiceMSwiss Energy Recycled PaperPage Send Header Requirements FCC RegulationsData Coupler Information Page Canadian Certification Page Index ADFINDEX-2 INDEX-3 ECM INDEX-5 See also reports See also menu map printing a Menu Map INDEX-8 INDEX-9 See also contrast default setting INDEX-11 INDEX-12 INDEX-13