Polycom 5.3 manual Conference Views-Future and Ongoing

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Conference Scheduling Overview

Conference Views—Future and Ongoing

When you log into the Polycom CMA system with Scheduler Permissions, you see the Conference and User menus and the Future view is displayed. You can also select the Ongoing view.

The Conference list in both the Future and Ongoing view has these fields.

	Field	Description

	Filter	Use the filter to display other views of the conference list,
		which include:
		• Future Only - Displays scheduled conferences that
			have not yet started
		• Today Only - Displays scheduled conferences
			(completed, active, or future) for the current day and
			active ad hoc conferences
		• Custom Date - Displays scheduled conferences
			(completed, active, or future) for a selected day. Select
			the day from the calendar.
		• Ongoing Plus - Displays active and future scheduled
			conferences for the day. You can further filter this
			request by Owner, Conference Name, Endpoint
			Name, and Bridge.
		• Today Plus - Displays scheduled conferences
			(completed, active, or future) for the current day, current
			ad hoc conferences, and all future conferences. You can
			further filter this request by Owner, Conference Name,
			Endpoint Name, and Bridge.
		• Yesterday Plus - Displays completed scheduled
			conferences for yesterday and earlier. You can further
			filter this request by Owner and Conference Name.
		For information on filters, see “Filter and Search a List”.

	Export as Excel file	Use this button to download the Conference list as currently
		displayed to a Microsoft Excel spreadsheet.

	Status	The state of the conference. For more information, see
		“Conference States” on page 12.

	Type	The type of scheduled conference. Possible values include:
		•	Video Conference	—All conference participants
			have video endpoints.
		•	Audio Only Conference		—All conference
			participants have audio endpoints. Audio only
			conferences require an MCU.
		•	Recurring Conference		—The conference is one in
			a recurring series.
		• Multi-Bridge Conference —The scheduler assigned
			the conference to multiple bridges and created bridge
			links.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Advanced Scheduling Operations Conference and Participant DetailsIndex Scheduling Overview Polycom CMA System OverviewGeneral Scheduling Information Log Into the Polycom CMA SystemBridge Selection and Cascading Scheduling Participants and EndpointsBridge Scheduling and Reassignment Filter and Search a List Field Input RequirementsBarbara Smithe Log Out of the Polycom CMA System Change PasswordClick Settings in the top-right corner Click Change PasswordPolycom CMA System Web Scheduling Guide Conference Menu and Views Polycom CMA system Conference menu provides these viewsConference list Add Conference views have these sectionsSection Description RefreshConference Views-Future and Ongoing Conferences may be in the following states Conference StatesUser Menu and Guest Book Context-Sensitive Conference CommandsGuest Book has these fields Context-Sensitive Guest Book CommandsCommand Description Add a Guest to the System Guest BookUsername @domain .com If the guest has an IP H.32.3 endpoint, configureClick OK Click Delete Guest Edit a Guest in the System Guest BookDelete a Guest from the System Guest Book Click Edit GuestPolycom CMA System Web Scheduling Guide Go to Conference Future and click Add Add/Schedule a ConferenceParticipants and Rooms list To make the conference recurringFor an Audio Only conference Change the Conference Type to Audio OnlyClick Add Guest Setting DescriptionParticipants and Rooms list Edit a Conference Go to Conference FutureSelect the conference of interest and click Edit Change the Conference Type to Audio Only Copy a Conference Edit a Participant’s SettingsSpecify how the participant will join the conference Edit a Room’s Settings View Scheduling Information for a Conference Edit Conference Settings onGo to Conference Ongoing Manage an Active ConferenceCommand Use this command to Use these conference actions as neededUse these participant actions as needed Add Additional Participants to an Active Conference Participants listNew Conference Participants list Click Add Participant and then click Add Guest Add a Room to an Active Conference View the Video of a Participant in an Active ConferenceFrom the Conference Actions list, click Add Room Manage a Participant’s Endpoint During a Conference GDS View a Participant’s Details During a ConferenceMGC , RMX , GW/MCU , Other , and Tandberg Delete a Conference Terminate an Active ConferencePolycom CMA System Web Scheduling Guide Advanced Scheduling Operations Edit Conference SettingsConference Requires Chairperson selected but Chairperson featureDial-In+Dial-Out SwitchingSetting Description People and Content VO. This Polycom proprietary Application Sharing. Allows two or more Select a Bridge for a ConferenceClick Manual Cascade Create a Cascaded Conference Across Multiple BridgesAdd Link dialog box, select the Link Type Conference Image Conference DetailsConference Details section has these fields VGA Conference Features Conference Features section has these fieldsMode is None MCU Bridge MCU FeaturesParticipants section has these fields Participants ListParticipant Details section has these fields Participant DetailsSection Description Participant Settings dialog box has these fields Participant SettingsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc