Polycom 5.3 manual Edit a Conference, Go to Conference Future

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Conference Management Operations

•If the Lecturer or Video Chairperson features are not available, then either you do not have permission to implement these features or the selected template does not support these features.

•To be assigned Lecturer, a participant must have a manageable video endpoint.

12If you have advanced scheduler permissions, now is the time to edit conference settings and make bridge selections. For more information, see “Advanced Scheduling Operations” on page 39.

13To edit a participant’s dial settings, select the participant from the Selected Participants and Rooms list and click Edit. For more information on editing participants settings, see step 5 on page 25.

14When finished, click Schedule.

The system verifies that it has a bridge with the capabilities and resources required for your conference. If it does, the conference notification email appears with a message indicating Conference Successfully Scheduled.

15To exit without sending an email to your participants, click Skip Email.

16To send an email notification to your participants:

aCopy additional people on the notification and/or add notes about the conference.

Note that the To, CC, and BCC fields are ASCII only. For more information, see “Field Input Requirements” on page 5.

bAs needed, add information in the Enter additional notes to include in the email section.

cClick Send.

The system sends the conference notification email. The Future view appears. Your conference appears in the conference list.

The email that the Polycom CMA system sends can be read by email systems that accept plain text emails, iCal attachements, or vCal attachments.

Edit a Conference

Only future conferences can be edited. Active or past conferences cannot be edited.

To edit a future conference

1Go to Conference > Future.

2Select the conference of interest and click Edit .

Polycom, Inc.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Advanced Scheduling Operations Conference and Participant DetailsIndex Scheduling Overview Polycom CMA System OverviewGeneral Scheduling Information Log Into the Polycom CMA SystemBridge Selection and Cascading Scheduling Participants and EndpointsBridge Scheduling and Reassignment Filter and Search a List Field Input RequirementsBarbara Smithe Log Out of the Polycom CMA System Change PasswordClick Settings in the top-right corner Click Change PasswordPolycom CMA System Web Scheduling Guide Conference Menu and Views Polycom CMA system Conference menu provides these viewsConference list Add Conference views have these sectionsSection Description RefreshConference Views-Future and Ongoing Conferences may be in the following states Conference StatesUser Menu and Guest Book Context-Sensitive Conference CommandsGuest Book has these fields Context-Sensitive Guest Book CommandsCommand Description Add a Guest to the System Guest BookUsername @domain .com If the guest has an IP H.32.3 endpoint, configureClick OK Click Delete Guest Edit a Guest in the System Guest BookDelete a Guest from the System Guest Book Click Edit GuestPolycom CMA System Web Scheduling Guide Go to Conference Future and click Add Add/Schedule a ConferenceParticipants and Rooms list To make the conference recurringFor an Audio Only conference Change the Conference Type to Audio OnlyClick Add Guest Setting DescriptionParticipants and Rooms list Edit a Conference Go to Conference FutureSelect the conference of interest and click Edit Change the Conference Type to Audio Only Copy a Conference Edit a Participant’s SettingsSpecify how the participant will join the conference Edit a Room’s Settings View Scheduling Information for a Conference Edit Conference Settings onGo to Conference Ongoing Manage an Active ConferenceCommand Use this command to Use these conference actions as neededUse these participant actions as needed Add Additional Participants to an Active Conference Participants listNew Conference Participants list Click Add Participant and then click Add Guest Add a Room to an Active Conference View the Video of a Participant in an Active ConferenceFrom the Conference Actions list, click Add Room Manage a Participant’s Endpoint During a Conference GDS View a Participant’s Details During a ConferenceMGC , RMX , GW/MCU , Other , and Tandberg Delete a Conference Terminate an Active ConferencePolycom CMA System Web Scheduling Guide Advanced Scheduling Operations Edit Conference SettingsConference Requires Chairperson selected but Chairperson featureDial-In+Dial-Out SwitchingSetting Description People and Content VO. This Polycom proprietary Application Sharing. Allows two or more Select a Bridge for a ConferenceClick Manual Cascade Create a Cascaded Conference Across Multiple BridgesAdd Link dialog box, select the Link Type Conference Image Conference DetailsConference Details section has these fields VGA Conference Features Conference Features section has these fieldsMode is None MCU Bridge MCU FeaturesParticipants section has these fields Participants ListParticipant Details section has these fields Participant DetailsSection Description Participant Settings dialog box has these fields Participant SettingsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc