Polycom 5.3 manual Conference Requires Chairperson selected but, Chairperson feature

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Polycom CMA System Web Scheduling Guide

To edit the conference settings

1On the conference scheduling page, as you are adding or editing a conference, click Edit Conference Settings.

2As needed, configure these settings on the Conference Settings dialog box. The settings that you can edit may depend on the template selected.

Setting	Description

Conference	By default, the system assigns an eight-digit
Password	Conference Password and provides this password to
	participants within the content of the conference
	notification email.
	You can change this password to another four- through
	eight-digit number.

Enable	You can select a video chairperson to control the
Chairperson	conference from his or her video endpoint system. The
	video chairperson must have a video endpoint system
	and Chairperson conferences require an MCU.

	Notes
	•	If the conference template has the Conference
		Requires Chairperson parameter enabled, then
		Enable Chairperson is automatically selected and
		cannot be changed.
	•	If a conference is scheduled on a Polycom RMX
		2000/4000 system and the RMX profile has
		Conference Requires Chairperson selected but
		the template does not, and the conference is
		scheduled without a chairperson, then all users will
		remain in the waiting room and will not be able to join
		the conference.
	•	Polycom RMX 1000 systems do not support the
		Chairperson feature.

Chairperson	If Enable Chairperson is selected, the system assigns
Password	an eight-digit Chairperson Password and provides this
	password to the video chairperson in a separate email.
	If Enable Chairperson is selected, the chairperson
	must enter this eight-digit password at his or her video
	endpoint to assume control of the conference.
	You can change this password to another four- through
	eight-digit number.

40	Polycom, Inc.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Index Advanced Scheduling OperationsConference and Participant Details Polycom CMA System Overview Scheduling OverviewLog Into the Polycom CMA System General Scheduling InformationScheduling Participants and Endpoints Bridge Selection and CascadingBridge Scheduling and Reassignment Field Input Requirements Filter and Search a ListBarbara Smithe Change Password Click Settings in the top-right cornerClick Change Password Log Out of the Polycom CMA SystemPolycom CMA System Web Scheduling Guide Conference list Conference Menu and ViewsPolycom CMA system Conference menu provides these views Conference views have these sections Section DescriptionRefresh AddConference Views-Future and Ongoing Conference States Conferences may be in the following statesContext-Sensitive Conference Commands User Menu and Guest BookContext-Sensitive Guest Book Commands Command DescriptionAdd a Guest to the System Guest Book Guest Book has these fieldsIf the guest has an IP H.32.3 endpoint, configure Username @domain .comClick OK Edit a Guest in the System Guest Book Delete a Guest from the System Guest BookClick Edit Guest Click Delete GuestPolycom CMA System Web Scheduling Guide Add/Schedule a Conference Go to Conference Future and click AddTo make the conference recurring For an Audio Only conferenceChange the Conference Type to Audio Only Participants and Rooms listSetting Description Click Add GuestParticipants and Rooms list Select the conference of interest and click Edit Edit a ConferenceGo to Conference Future Change the Conference Type to Audio Only Edit a Participant’s Settings Copy a ConferenceSpecify how the participant will join the conference Edit a Room’s Settings Edit Conference Settings on View Scheduling Information for a ConferenceManage an Active Conference Go to Conference OngoingUse these participant actions as needed Command Use this command toUse these conference actions as needed New Conference Participants list Add Additional Participants to an Active ConferenceParticipants list Click Add Participant and then click Add Guest From the Conference Actions list, click Add Room Add a Room to an Active ConferenceView the Video of a Participant in an Active Conference Manage a Participant’s Endpoint During a Conference View a Participant’s Details During a Conference GDSMGC , RMX , GW/MCU , Other , and Tandberg Terminate an Active Conference Delete a ConferencePolycom CMA System Web Scheduling Guide Edit Conference Settings Advanced Scheduling OperationsChairperson feature Conference Requires Chairperson selected butSwitching Dial-In+Dial-OutSetting Description People and Content VO. This Polycom proprietary Select a Bridge for a Conference Application Sharing. Allows two or moreCreate a Cascaded Conference Across Multiple Bridges Click Manual CascadeAdd Link dialog box, select the Link Type Conference Details section has these fields Conference ImageConference Details VGA Mode is None Conference FeaturesConference Features section has these fields Bridge MCU Features MCUParticipants List Participants section has these fieldsParticipant Details Participant Details section has these fieldsSection Description Participant Settings Participant Settings dialog box has these fieldsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc