Polycom 5.3 manual To make the conference recurring, For an Audio Only conference

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Polycom CMA System Web Scheduling Guide

3To make the conference recurring:

a Click Recurrence and in the Appointment Recurrence dialog box, set:

»Recurrence frequency (Daily, Weekly, or Monthly)

»Recurrence day (Sunday through Saturday)

»Recurrence range (Start date and End After occurrences or End by date)

The maximum number of recurrences is 365.

bClick OK.

4For a Video conference, you can change the template by clicking Default Template and selecting a different template.

•Conference templates provide default conference settings. When you select a different template, you are changing the default conference settings for your conference.

•The Default Template and Default Audio Templates are stored in the system database and their names are not localized.

5For an Audio Only conference:

a Change the Conference Type to Audio Only.

bTo change the template, click Default Audio Template and select a different template.

6To add conference participants from the local directory or enterprise directory:

aEnter all or part of a participant’s Last Name or First Name into one of the name fields and click Add Participants.

The Add Participants dialog box appears with the list of participant names that meet your search criteria.

•Depending on the search domain, the search function may return different results. See “Filter and Search a List” on page 5.

•The search results only include participants associated with endpoints.

bSelect the participant’s name from the list.

The participant’s name appears in the underlying Selected

Participants and Rooms list.

cRepeat steps a and b to add all domain participants and then click Close.

7To add a guest from the Guest Book: a Click Add From Guest Book.

20	Polycom, Inc.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Advanced Scheduling Operations Conference and Participant DetailsIndex Polycom CMA System Overview Scheduling OverviewLog Into the Polycom CMA System General Scheduling InformationScheduling Participants and Endpoints Bridge Selection and CascadingBridge Scheduling and Reassignment Field Input Requirements Filter and Search a ListBarbara Smithe Change Password Click Settings in the top-right cornerClick Change Password Log Out of the Polycom CMA SystemPolycom CMA System Web Scheduling Guide Conference Menu and Views Polycom CMA system Conference menu provides these viewsConference list Conference views have these sections Section DescriptionRefresh AddConference Views-Future and Ongoing Conference States Conferences may be in the following statesContext-Sensitive Conference Commands User Menu and Guest BookContext-Sensitive Guest Book Commands Command DescriptionAdd a Guest to the System Guest Book Guest Book has these fieldsIf the guest has an IP H.32.3 endpoint, configure Username @domain .comClick OK Edit a Guest in the System Guest Book Delete a Guest from the System Guest BookClick Edit Guest Click Delete GuestPolycom CMA System Web Scheduling Guide Add/Schedule a Conference Go to Conference Future and click AddTo make the conference recurring For an Audio Only conferenceChange the Conference Type to Audio Only Participants and Rooms listSetting Description Click Add GuestParticipants and Rooms list Edit a Conference Go to Conference FutureSelect the conference of interest and click Edit Change the Conference Type to Audio Only Edit a Participant’s Settings Copy a ConferenceSpecify how the participant will join the conference Edit a Room’s Settings Edit Conference Settings on View Scheduling Information for a ConferenceManage an Active Conference Go to Conference OngoingCommand Use this command to Use these conference actions as neededUse these participant actions as needed Add Additional Participants to an Active Conference Participants listNew Conference Participants list Click Add Participant and then click Add Guest Add a Room to an Active Conference View the Video of a Participant in an Active ConferenceFrom the Conference Actions list, click Add Room Manage a Participant’s Endpoint During a Conference View a Participant’s Details During a Conference GDSMGC , RMX , GW/MCU , Other , and Tandberg Terminate an Active Conference Delete a ConferencePolycom CMA System Web Scheduling Guide Edit Conference Settings Advanced Scheduling OperationsChairperson feature Conference Requires Chairperson selected butSwitching Dial-In+Dial-OutSetting Description People and Content VO. This Polycom proprietary Select a Bridge for a Conference Application Sharing. Allows two or moreCreate a Cascaded Conference Across Multiple Bridges Click Manual CascadeAdd Link dialog box, select the Link Type Conference Image Conference DetailsConference Details section has these fields VGA Conference Features Conference Features section has these fieldsMode is None Bridge MCU Features MCUParticipants List Participants section has these fieldsParticipant Details Participant Details section has these fieldsSection Description Participant Settings Participant Settings dialog box has these fieldsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc